Collection Development and Management Commons^™

Integrating Ai Into Collection Development Workflows: Prompts, Rubrics, And Responsible Use, Ivan Portillo, David Carson, Margaret Puentes

Library Presentations, Posters, and Audiovisual Materials

AI technologies are advancing at a rapid pace and offer new opportunities for library advancement. This session highlights practical ways AI can support collection development and discusses opportunities to improve library workflows.  Attendees will also learn how AI can strengthen library resource management by optimizing decision making and use of resources.

Learning Outcomes: 

• Attendees will learn about approaches to integrating artificial intelligence into collection development
• Attendees will learn about artificial intelligence tools and their applicability to collections 
• Attendees will learn about the ethical use of artificial intelligence tools 

The Digital In The Library: Finding The Mutually Beneficial Synergy, James M. Donovan

Law Faculty Books and Chapters

With the value of access to digital resources abundantly demonstrated during the COVID-19 lockdown, enthusiasm for the format is reaching new heights. This chapter counsels restraint, rebutting the argument that skepticism concerning the wide adoption of digital materials into the library is due merely to nostalgia by anti-technologists for a now-bygone age. Despite their obvious usefulness in certain situations, patrons have not responded well when libraries propose to discard legacy print collections in favor of transient electronic formats.To explain this rejection, this chapter argues that libraries are built upon principles of collection development and organization of materials in order to …

Assigning Library E-Books As Textbooks: An Examination Of Collection Development Policies And User Education Practices At Minority-Serving Institutions, Michelle Ehrenpreis

Publications and Research

Assigning library e-books as course textbooks can help to alleviate the financial burden of college for many students. Accordingly, libraries include e-books in their collection development policies and strive to educate users on the availability of these texts via the use of library research guides. Previous studies discuss library collection strategies and intentions to use e-books as textbooks, but do not discuss continuous or permanent plans. This study examined library policies at Hispanic Service Institutions (HSI’s) and Historically Black Colleges and Universities (HBCU’s) to evaluate how these libraries approach and document their acquisitions of library e-books. Research guides at the …

Book Review: Dismantling Conspiracy Theories: Metaliteracy And Other Strategies For An Information-Disordered World, Katie Greer, Stephanie Beene, William Glick

School of Information Student Research Journal

No abstract provided.

Practical Subject-Based Library Budget Allocation In A Bilingual International University, Marion O. Finnegan

Presentations

Formula-based library budget allocation is a topic of much current interest, but most research to date has focused on the factors which affect or should affect budget allocation, rather than the functional units to which the budget is allocated. Typically, it is assumed that budget will be allocated amongst academic departments or programs, with factors such as use, demand, and program characteristics determining the proportion of budget that each department receives.

In this presentation, we propose and demonstrate a more granular, subject-focused model, where the monograph budget is allocated not amongst departments but amongst academic subjects as represented by course …

Politics And Collection Development: Behaviors In Library Collecting Based On Political Climates, Zachary G. Stein, Lindsey M. Reno

Faculty Scholarship

Over the last several years libraries in the United States have dealt with an increasing number of book challenges and calls for censorship of materials. The challenges and calls for censorship are no longer only from library patrons, but now include national organizations and even local and state legislators. Some of these actions have moved to criminalize librarians and curtail first amendment rights. Due to this new climate, it is important to examine the effect these culture wars have on library collection development decisions. This quantitative study seeks to answer that question with a nationwide survey of library professionals.

Law Library Collection Development In The Time Of Genai, Dana Neacsu

Law Faculty Publications

Collection development remains at the core of the library’s mission within each institutional framework. All law libraries, including those serving law schools, law firms, or governmental entities support legal research, and generative AI (GenAI) has revolutionized the interaction between librarian and the sources of legal research.

Making The Most Of Artificial Intelligence And Large Language Models To Support Collection Development In Health Sciences Libraries, Ivan Portillo, David Carson

Library Articles and Research

This project investigated the potential of generative AI models in aiding health sciences librarians with collection development. Researchers at Chapman University’s Harry and Diane Rinker Health Science campus evaluated four generative AI models—ChatGPT 4.0, Google Gemini, Perplexity, and Microsoft Copilot—over six months starting in March 2024. Two prompts were used: one to generate recent eBook titles in specific health sciences fields and another to identify subject gaps in the existing collection. The first prompt revealed inconsistencies across models, with Copilot and Perplexity providing sources but also inaccuracies. The second prompt yielded more useful results, with all models offering helpful analysis …

Appraising Records, Maureen Cresci Callahan, David Staniunas

Published Works

This chapter operationalizes archival appraisal as a values-driven, lifecycle activity that begins in pre-custodial conversations and continues through transfer, accessioning, stabilization, description, migration/reformatting, and, when warranted, deaccessioning. It reframes appraisal as both selection and retention, not merely separation, and offers guiding principles: assess long-term research value, preserve context, and acknowledge the rarity of true uniqueness. The authors translate strategy into practice through functional analysis and scaled prioritization (e.g., adaptations of the Minnesota Method), showing how to map organizational or personal functions to record types to widen evidentiary breadth. Practical tools include creator interviews, top-level surveys of born-digital environments, and structured …

Appraisal And Acquisition Strategies In Collecting Repositories, Maureen Cresci Callahan, David Staniunas

Published Works

This chapter explores the principles, values, and practices that shape intentional collecting and acquisitions work in archival repositories. The authors argue that acquisitions are a form of public service, requiring archivists to engage actively and responsibly with communities to diversify the historical record and counteract the biases of passive or unexamined collecting. Drawing on case studies from institutions such as Northeastern University, the Minnesota Historical Society, and the New York State Archives, the chapter outlines models and strategies for building trust with donors, navigating power dynamics, and aligning acquisitions with institutional mission and capacity. Topics include advisory boards, documentation strategy, …

University Of South Carolina Libraries Collection Development Policy, University Of South Carolina Libraries

University Libraries Policies and Reports

University Libraries supports the mission and vision of the University of South Carolina by building and managing general collections that support student success and research excellence. In developing its general collections, University Libraries strives to respond to current and anticipated teaching and research needs, to provide the broadest possible access to library resources, and to responsibly steward materials of enduring academic value.

From Vision To Legacy: Walter Gellhorn And The Establishment Of The Toshiba Library For Japanese Legal Research, Yukino Nakashima

Journal of East Asian Libraries

This paper chronicles events surrounding the creation of the largest academic Japanese law library in the United States, while focusing on two extraordinary law faculty members at Columbia Law School and their successful fundraising efforts from the initial concept of building a Japanese law library through the establishment of permanent funding. It recounts others who tirelessly supported carrying through this arduous plan. It is about insightful visions, perseverance, and lasting personal relationships, as well as building a foreign law collection in the United States. It examines lessons to be learned.

Subject-Package Measures To Understand The Value Provided By Journal Packages, Heidi J. Southworth, Evan Rusch, Nat Gustafson-Sundell

Library Services Publications

At Minnesota State University Mankato (MNSU), we have been exploring new Key Performance Indicators (KPIs) for journal packages. Most recently, we started developing subject-package measures as a category, including as a measure of utility or as a measure of supply. Although we could previously combine filters per subject and per package, this caused us to narrow data to a single subject. Now, we can display the results for all subjects and packages as one table, which empowers us to make comparisons easily, to understand the value we gain from our packages better, and to see any subject impacts of cancellations …

Developing And Sustaining A Graphic Scholarship Collection For Academic Libraries, Stewart Brower, Toni Hoberecht, Zane Ratcliffe, Bethie Seay

SANE journal: Sequential Art Narrative in Education

In early 2021, the Schusterman Library at the University of Oklahoma-Tulsa satellite campus took a new step towards building a culture of interest by creating the Graphic Scholarship Collection. This new endeavor is a curated collection of graphic novels, primarily non-fiction, aligned with the academic programs on campus, as well as promoting University initiatives in diversity, equity, and inclusion. A new organizational structure for the collection materials and their circulation metrics will be examined in detail. There will also be consideration of the challenges of selection and acquisition by a mixed team of selectors, some of whom have no experience …

In This Together: Challenges And Opportunities For Collaborative Health Sciences Collection Development, Ana Corral, Stefanie Lapka

Library Faculty Research

An ideal objective of collection management is the development of a library collection that meets the needs of users and in the case of university libraries, the academic and research needs of a campus community. But in today’s technology-driven, budget-conscious environment, collection development at academic health sciences libraries can present challenging issues for those responsible, especially librarians new to collection development or whose primary responsibilities are situated elsewhere. Issues include gaining familiarity with institutional collection development and purchasing processes, selector collaboration, managing multiple library locations, acquiring non-traditional material, and developing more diverse and inclusive collections.

This paper will present an …

Critical Collections: Bringing A Critical Eye To Law Library Collection Development, Nicholas Norton

Cornell Law Librarians' Publications

Law schools throughout the United States are considering strategies to embed the concepts of antiracism, diversity, equity, and inclusion into legal education. How does the work of their law libraries intersect with this effort? One potential point of intersection is through law library collection develpment. This article offers an overview of strategies to both curate and bolster representation of diverse voices in an academic law library collection using the theories of critical legal information literacy and epistemic injustice.

Applications Of Diversity Language To Descriptions Of Collection Development Activities At Academic Libraries: An Exploratory Analysis Of Strategic Plans And Diversity Information Webpages, David Macaulay

University of Nebraska-Lincoln Libraries: Faculty Publications

Diversity is commonly invoked as a goal for libraries in a variety of domains, including collections. This study explores how diversity language is used to characterize collection development efforts at a sample of large North American academic libraries, through content analysis of strategic planning documents as well as library webpages providing information about diversity efforts. The topic of collection diversity was found to be not consistently addressed in these documents. While 90% of the institutions whose strategic plans were examined mentioned diversity in some way, less than half of these did so in relation to collections; about one-third of the …

A Diversity, Equity, And Inclusion (Dei) Approach To Collection Development In A University Library, Michele Gibney, Mickel Paris, Veronica Wells

University Libraries Librarian and Staff Articles and Papers

University of the Pacific’s objective in a Diversity, Equity, and Inclusion (DEI) audit of library collections was to examine the voices and subjects represented and reveal diversity gaps. During Spring 2021, in collaboration with library employees, eight student interns determined the methodology, assessed print and eBook collections, and provided recommendations on closing identified collection gaps. Initial results from auditing ~4,000 representative titles indicated University of the Pacific's library book collections lack the diversity to adequately reflect racial, ethnic, and cultural diversity of students and their expectations for assignments and research. This paper documents the audit process and its impact on …

Student Participation In A Dei Audit As High-Impact Practice, Veronica Wells, Michele Gibney, Mickel Paris, Corey Pfitzer

University Libraries Librarian and Staff Articles and Papers

During Spring 2021, eight students at the University of the Pacific participated in an internship where they performed a DEI audit of the library's book and music score collection. An internship is one documented type of High-Impact Practices and research studies show that High-Impact Practices lead to higher retention and graduation rates. Deep learning occurred as student interns participated in developing the methodology, evaluating book and music score collections, reading assigned articles pertaining to DEI in librarianship and publishing, and providing recommendations on closing identified collection gaps. To evaluate their learning, the interns were asked to complete three surveys at …

Who Are We Missing? Conducting A Diversity Audit In A Liberal Arts College Library (Preprint), María Evelia Emerson, Lauryn Grace Lehman

Library and Information Science: Faculty Scholarship & Creative Works

This is a pre-print version of the original article:

Emerson, Maria Evelia and Lauryn Grace Lehman. (2022). “Who Are We Missing? Conducting a Diversity Audit in a Liberal Arts College Library.” The Journal of Academic Librarianship 48(3). https://doi.org/10.1016/j.acalib.2022.102517

For the full, edited text please visit the link above.

In the spring of 2021, Thomas Tredway Library at Augustana College undertook an audit of the library's print book collection to determine if there were gaps in representation of the voices of authors of differing races/ethnicities; genders; or sexual orientations. With the results of this audit, Augustana College librarians now have a …

Print Collections Reconsidered, Rebecca Lubas

Library Scholarship

This article discusses the transition back to in-person library services after a year or more of remote services due to the COVID-19 pandemic. In particular, the article argues the necessity for libraries to reinvest in their print collections.

Diversifying And Transforming A Public University’S Children’S Book Collection: Librarian And Teacher Education Faculty Collaboration On Grants, Research, And Collection Development, Alison Lehner-Quam

Publications and Research

An education librarian and faculty member collaborated on research grants to study teacher education student’s experiences with diverse books and to develop library collections. This study explores the development of internally grant-funded linguistically and culturally sustaining children’s book collections and assesses the impact of the grants with a model that analyzes research guide use, library instruction sessions, and reflection on grant-funded research, among other components. Intentional collection practices, including grant-funded collection development; faculty partnership; nontraditional bibliographic tools; and alternative forms of access, discovery, and shelving led to a vital and linguistically and culturally sustaining collection which reflects education student’s diverse …

[Review Of The Book The Black History Book: Big Ideas Simply Explained], Robert Tench

Libraries Faculty & Staff Publications

No abstract provided.

Best Reference 2021, Mahnaz Dar, Maggie Knapp, Dave Pugl, Laurie Selwyn, Rob Tench

Libraries Faculty & Staff Publications

No abstract provided.

Material Format Preference Of Music Faculty At Kennesaw State University, A. Carey Huddlestun

Faculty Articles

Historically, collection development has focused on what material to purchase. However, with the maturation of web-based music audio databases, web-based video databases, online music scores, electronic books and reference material, and commercial audio/visual streaming services, the format of material is also now an important collection consideration. Faced with difficult collection development decisions due to the Performing Arts Library’s (PAL) limited space being filled beyond capacity with physical material, PAL librarians at Kennesaw State University (KSU) sought to discover the material and format preference of music faculty. This was done to see if faculty would use digital material, requiring no physical …

Telling The Technical Services Story: Communicating Value (Presentation), Rebecca Mugridge

University Libraries Faculty Scholarship

Technical Services isn’t the hidden discipline it once was. Despite some cross-departmental interaction, misconceptions about the work are all too common. It’s incumbent on technical services staff to take a proactive approach by communicating to others their value to the library and institutional mission. This session spotlights successful initiatives and gives you the guidance to bolster communication within departments, across the library, and campus-wide.

Cooperation Between Islamic University Libraries In West Java Province, Indonesia, Yunus Winoto, Sukaesih Sukaesih, Rohanda Rohanda, Falih Ijlal Septian

Library Philosophy and Practice (e-journal)

The occurrence of the very rapid development of science marked by the abundance of various scientific publications, both in printed form and in electronic form, requires a swift response from library managers. However, there are limitations in most libraries, especially university libraries in developing countries such as Indonesia, so it seems very unlikely to meet the information needs of all library users. Therefore, building a collaborative network between libraries is a very appropriate choice. This study aims to determine the cooperation network between Islamic university libraries in West Java, Indonesia. The method used in this research is the descriptive survey …

Filling In The Gaps: A Diversity Audit Toolkit From Tredway Library, María Evelia Emerson, Lauryn Grace Lehman

Library and Information Science: Faculty Scholarship & Creative Works

In the spring of 2021, the Tredway Library at Augustana College (Rock Island, IL) implemented an audit of the library's print book collection to see if there were gaps in representation of the voices of authors of differing races/ ethnicities; genders; or sexual orientations. With the results of this audit, Augustana librarians now have a better understanding of which voices and perspectives are missing and/or underrepresented in the print collection. This toolkit is intended to assist other libraries / information organizations in undertaking similar diversity audits of their own.

The authors now have an article on this topic, available at: …

Transformative Agreements: Six Myths, Busted, Ashley Farley, Allison Langham-Putrow, Elisabeth Shook, Leila Belle Sterman, Megan Wacha

Library Faculty Publications and Presentations

Transformative agreement (TA) is an umbrella term used to describe contracts between institutions and publishers intended to transform the current, primarily subscription-based, journal publishing model to a fully open access (OA) model. The idea originated in a 2015 white paper from the Max Planck Digital Library (MPDL), which posited that the current level of investment ($10 billion worldwide) is sufficient to fund the transformation to OA within existing publishing structures: a system in which 60% of the market is controlled by five publishers who maintain excessive profit margins.

Covid-19 And The Catalyst To Digital: Implications On Collection Development Strategy, Nazimah Ram Nath

Research Collection Library

The Covid 19 pandemic and subsequent lockdowns in various countries had a huge impact on academic institutions and how classes were being conducted and delivered. Online lessons became the new norm. Research needs and undergraduate learning activities also served up new challenges, when libraries shut due to nationwide lockdowns and travel restrictions. Academic libraries have found the need to shift their collection development practices and philosophies to ensure they can support teachers, students and researchers adequately in the short-term and long-term, regardless of geographical boundaries. One of the biggest change for the Singapore Management University library during the pandemic was …