Collection Development and Management Commons^™

Subject-Package Measures To Understand The Value Provided By Journal Packages, Heidi J. Southworth, Evan Rusch, Nat Gustafson-Sundell

Library Services Publications

At Minnesota State University Mankato (MNSU), we have been exploring new Key Performance Indicators (KPIs) for journal packages. Most recently, we started developing subject-package measures as a category, including as a measure of utility or as a measure of supply. Although we could previously combine filters per subject and per package, this caused us to narrow data to a single subject. Now, we can display the results for all subjects and packages as one table, which empowers us to make comparisons easily, to understand the value we gain from our packages better, and to see any subject impacts of cancellations …

Novelty Visualizations Of Collections Data: Real Impact Or Comic Interlude?, Nat Gustafson-Sundell, Evan Rusch

Library Services Publications

Nat and Evan have experimented with a new approach to data visualization using Dall-E 3, an image generation tool. The goal has been to create data illustrations, like charts, but using images. They discuss the advantages and disadvantages of this approach as demonstrated through numerous examples.

Negotiation: One Library Spills The Beans, Nat Gustafson-Sundell

Library Services Publications

Nat Gustafson-Sundell describes 7 factors contributing to his practice of license negotiation, including examples from actual negotiations.

Post Cancellation Access Journal Collections To Improve Library Services, Pat Lienemann, Annalis Luck, Nat Gustafson-Sundell

Library Services Publications

Post Cancellation Access (PCA) journal collections can improve library services. Other libraries can take better advantage of the PCA rights they negotiate and serve as better stewards of the rights they acquire. At the Electronic Resources Minnesota (ERMN) conference in 2022, we demonstrated how to create and maintain PCA collections using the Alma library management system. These collections are useful for several purposes and contribute directly to how we perform holdings analysis.

In this Charleston 2023 presentation, we demonstrate both how to create these collections and how to use them to support core library functions, including collection development and even …

Ai As A License Review Assistant, Nat Gustafson-Sundell

Library Services Publications

I will present the steps we have taken to develop a prototype AI assistant for license review. I’ll explain our criteria for the selection of an AI tool for this project. We reviewed ChatGPT, Claude 2, Bard, and PDF readers. My goal was to develop an initial prototype in a Jupyter Notebook environment so I could easily re-load context information, including a license checklist, but I’ll explain why I revised this goal, instead to linger over license review interactions with ChatBots. I’ll discuss early results, demonstrate example license review interactions, and outline my next steps.

Site Definitions And Transfer Obligations, Nat Gustafson-Sundell

Library Services Publications

When licensing journals at Minnesota State University Mankato, we prioritize risk mitigation and, especially, cost containment. We can directly reduce the risk of unbudgeted costs by addressing site definitions and transfer obligations. In this presentation, we explain our approaches to each of these terms.

The Collections Pbi: Interactive Data Visualization For Campus Outreach, Nat Gustafson-Sundell, Evan Rusch, Pat Lienemann, Jeff Rosamond

Library Services Publications

At Minnesota State University, Mankato, we have developed a new approach to collections outreach utilizing interactive data visualization in Microsoft Power BI. The new tool, which we call the Collections PBI, empowers us to demonstrate very clearly and vividly the library's value to campus. The Collections PBI can be used for a variety of purposes, including collection development and collection evaluation, for program review and accreditation. We will demonstrate the Collections PBI and talk about how we are using it to support collections outreach and other library priorities. We'll also discuss design and development issues so others can see how …

Montana, Challenged Books And Responses, Kellian Clink

Library Services Publications

Why are books being challenged in Montana? How are library's responding? What are the outcomes? What's the future hold? Kellian Clink will share results from a November 2022 survey that queried Montana Librarians about kinds of challenges & responses,

Post Cancellation Access Collections To Improve Er Troubleshooting And Collection Development, Nat Gustafson-Sundell, Pat Lienemann, Annalis Luck

Library Services Publications

Post Cancellation Access Collections to Improve ER Troubleshooting and Collection Development

At Minnesota State University, Mankato, we actively maintain and reconcile Post Cancellation Access (PCA) Collections in the Alma Library Management System (LMS). These collections enable us to distinguish permanent holdings from leased holdings, which would go away if we stopped subscribing. In consequence, (1) our troubleshooting burden is reduced, (2) we can judge the value of our subscriptions more accurately, and (3) we can pursue collection development projects and reporting more quickly, with deeper understanding.

We will demonstrate our process to gather information from vendors and to set up …

How We Implemented Alma Licensing To Manage Electronic Resources More Effectively And Efficiently, Nat Gustafson-Sundell, Lisa Baures, Pat Lienemann

Library Services Publications

At Minnesota State University, Mankato, we pursued a project to improve license management and to utilize the Alma Library Management System. We met as a team to develop a framework for codifying license terms and terminology and to develop plans to migrate licenses to Alma. The goals of the project included: (1) contractually required public display of terms, (2) comprehensive replacement of licenses on a five year cycle, as required by Minn State, and (3) uniform re-negotiation of license terms as university and system needs evolve.

We will share:

• our tool developed to help guide library workers through the journal …

Archivesspace Adventures: A Migration, Adam Stephen Guy Smith, Heidi J. Southworth

Library Services Publications

On February 4, 2019, the University Archives and Southern Minnesota Historical Center at Minnesota State University, Mankato successfully launched a new archival tool for our patrons called ArchivesSpace. While this at first glance may not seem like a big deal, the journey that the archives undertook to transform this search tool from a set of static HTML pages (all 700+ of them) to an easy-to-use search engine contained danger around every corner. The team had to fend off lions, tigers, and bears and had to blaze a path through a thick forest of metadata and archival records. The journey traveled …

New Developments For Journal Package Analysis And Data Visualization, Nat Gustafson-Sundell, Pat Lienemann, Luwis A.R.R. Andradi, Evan Rusch, Jeff Rosamond

Library Services Publications

What metrics are most useful for comparing journal packages?

What data visualizations enable the most insight into the value of these packages?

How can libraries produce these kinds of reports, including data visualizations, as efficiently as possible?

Over the last several years at Minnesota State University, Mankato, we have iteratively developed standardized reports for journal collection development, outreach, and academic program support. We previously presented an early version of our package-level analysis reports, where we focused on how to use Tableau for data visualization. Now, we will demonstrate new and improved reports, with new package-level and subject-level metrics leading to …

Archon To Aspace: Adventures In Archives Migration, Adam Stephen Guy Smith, Heidi J. Southworth, Tom Tran, Daniel Vang

Library Services Publications

In August 2018, the University Archives and Southern Minnesota Historical Center at Minnesota State University, Mankato decided to migrate our finding aids and collection information from a hidden ARCHON database to a publicly available ArchivesSpace instance. This time sensitive decision was made with no budget available and in the midst of both a library system migration (Aleph to Alma/Primo) and an entire University website migration that affected us more than we initially thought. Three migrations is no big deal, right? This session will talk about our migration from design to implementation to “Oops! Where did that go?” We will share …

Automating Collection Analysis Data Visualization In Jupyter Notebook: What's Possible And Why Would You Do It, Pat Lienemann, Luwis A.R.R. Andradi, Nat Gustafson-Sundell, Evan Rusch

Library Services Publications

NOTE: In order to see the full presenter’s notes, you must download and open in Acrobat Reader. The presenter’s notes will be cut-off if the PDF is viewed in some browsers.

Data visualizations help librarians see through the clutter of collection analysis metrics, and can be very useful for outreach to academic partners. Automating the production of data visualizations in Jupyter Notebook from standardized data inputs enables us to produce more reports for more academic departments, which increases our impact.

Diversifying Collections, Jessica Schomberg

Library Services Publications

Hands-on activity to help participants find a diversity of materials to support their communities and expand their collections. This will range from identifying relevant book and media awards to finding ways to promote these materials. We will also include discussion of how to advocate for policy statements expressing the value of diverse, accessible collections as well as ways to advocate for funds to support these collections. Participants will be encouraged to share their insights.

Journal Package And Subscription Analysis: Combining Data In New Ways To Standardize Collection Review, Pat Lienemann, Nat Gustafson-Sundell, Evan Rusch

Library Services Publications

NOTE: In order to see the full presenter’s notes, you must download and open in Acrobat Reader. The presenter’s notes will be cut-off if the PDF is viewed in some browsers.

We produce a variety of collection analysis reports which are used for several collection management functions, such as assessment, evaluation, and administration. We have now developed a Collection Review report which includes 100+ journal and package level data elements and dozens of data visualizations, built up from several hundred underlying lists from numerous data sources. Because we bring so many data elements together, we have also developed new metrics …

Responsive Librarianship: Guides To State/Provincial Research About Young People And Book Reviews On Diverse Ya And Children's Books, Kellian Clink

Library Services Publications

This article presents an annotated list of websites with data that describe young people by community and, in the following section, book review resources for diverse children’s and young adult literature. The very first section will point to general resources based on the U.S. & Canada, and then will dip into the specific places served by PNLA. State and Provincial education departments all have some-thing like school report cards. Searches performed aimed at finding state/ provincial or nonprofit agencies providing reports about demographics, disabilities, at-risk behaviors and resiliency factors. Book reviewing sites were found through various articles, databases, and recommendations …

The World Of Women: Resources, Kellian Clink

Library Services Publications

Women are absent from most standard encyclopedias in academic libraries such as the Europa World Year Book or the States’ Man Yearbook. To provide excellent service to our Gender and Women’s Studies scholars, librarians need to provide alternative sources of country information. Below are directories, country studies, and a listing of some significant websites with authoritative, timely, and substantial information about women around the world.

Some of the resources scoured to find these included the LibGuide: https://guides.library.oregonstate.edu/wgss280, the University of Wisconsin’s Women’s Knowledge Digital Library. In addition, intentional searching for websites and 30 years’ experience helping GWS scholars contributed to …

Journal Collection Analysis: How We Developed New Tools To Improve Collection Assessment, Evaluation And Outreach, Evan Rusch, Nat Gustafson-Sundell

Library Services Publications

If you could create any collection management report, including any data, what would it look like? At Minnesota State University, Mankato, we’ve created a tool to provide journal collection analysis and evaluation (JCAE) reports which bring together a wide variety of data in one place. These reports can include Scimago journal evaluative data, any number of COUNTER JR1s, cost and payment data from the integrated library system or from vendor licenses, holdings data from the knowledgebase, subject data from indexes, Scimago, or the knowledgebase, journal data from Ulrich’s, custom data from academic departments, and more, as well as calculations based …

The Jca Db: Journal Collection Analysis And Evaluation For Outreach And More!, Nat Gustafson-Sundell, Evan Rusch

Library Services Publications

At Minnesota State University, Mankato, we've created a collection analysis system that is unique for at least two reasons: (1) we can combine a wider variety of data than we’ve seen elsewhere, (2) we can combine that data more quickly, more efficiently, than we’ve seen elsewhere. Because we can combine data efficiently, we have created reports approaching new kinds of problems. We can be more responsive as a library to the needs of our academic departments. We think our liaison support service is especially interesting and can provide other librarians with new ideas about how to garner support for the …

Course Management System Best Practices For Accessing Library Resources, Casey Duevel, Nat Gustafson-Sundell

Library Services Publications

Faculty want course readings to be conveniently posted within D2L, but posting PDFs on D2L is illegal in many cases and might accidentally lead to the loss of online resources provided by the library. In this session, we’ll explain these issues and suggest best practices for sharing articles and chapters with your students.

The Library & The Consortium: Don’T Trade Away Library Agency Without Considering The Cost, Nat Gustafson-Sundell

Library Services Publications

Libraries entrust negotiating authority to consortia upon the assumption that consortia can exercise greater “buying power” than individual institutions when dealing with vendors, because of greater scale. The prevailing mythology is that consortial deals simply must be better deals than libraries could secure on their own. In this presentation, the author questions the presumption that scale necessarily leads to better deals for libraries. Rather, library agency, as exercised in direct negotiations, can be more effective than scale for the purpose of securing the best possible deals. In fact, scale can lead to detrimental effects, to the extent individual institutions are …

Hermione's Summer Reading List, Casey Duevel, Barbara J. Bergman

Library Services Publications

Librarian recommended fun and exciting reads to enjoy while taking a break from your OWLs studies. Something for every house!

Survey Of Classification And Organization Of Videorecordings, Barbara J. Bergman, Jessica Schomberg, Dorie Kurtz

Library Services Publications

Libraries have long struggled with the question of how to best classify and enable access to videorecordings. While giving a presentation at a state library conference, the authors observed from comments during the question and answer portion of the presentation that the libraries represented in the audience use a variety of video classification and organization practices. To better understand how local practices and librarians’ attitudes regarding the efficacy of these practices vary, we conducted a survey soliciting responses from librarians representing a broad array of library types.

Reference Weeding: Ideas And Challenges, Casey Duevel, Rachel Wightman

Library Services Publications

We will discuss the impetus behind our respective weeding efforts and some of the projects on which we have worked. We will share what was successful, what wasn't, and why. This will be an informal presentation followed by a conversation with the audience about what has worked at their respective institutions.

We Go Together: Lgbt Users' Needs And Librarians' Support, Robert L. Bothmann, Heather Tompkins, Rachel Wexelbaum

Library Services Publications

Panelists will discuss different aspects of information needs from different library types to provide more insight on the implications of LGBT users' needs and how librarians can support them in terms of reference and instruction service, collection development, programming and outreach.

The Video Lifecycle: Selection And Processing Of Video Collections, Barbara J. Bergman, Jessica Schomberg, Dorie Kurtz

Library Services Publications

This session is geared towards library staff who would like to increase practical knowledge about collection development and management of DVDs and streaming videos. Video selection includes identifying videos of interest, forming relationships with vendors, issues of pricing, licensing, and copyright fair use versus public performance rights. Video processing involves the steps in providing access to videos through cataloging for local consumption. This includes decisions such as genre and subject heading choices, classification decision, special interest MARC fields. We'll also speak briefly on decisions about packaging, shelving, circulation, weeding, and preservation.

What A Mess! Implementing Licensed And Free Mobile Applications For Electronic Library Resources, Robert L. Bothmann, Casey Duevel, Nat Gustafson-Sundell

Library Services Publications

More patrons are using their smart phones and tablets to access library resources as providers add specific applications or Web functionality for their products. This session will cover library services on mobile devices such as e-books, e-journals, electronic indexes, and other mobile applications. We will discuss those subscription services that are mobile ready like EBSCOhost and LibGuides and mobile add-ons such as the iPad app for The Chronicle and the impact this has on licensing and support.

Getting The Whole Story: Getting The Best Federal, State & Nongovernmental Agencies' Websites To Your Users, Kellian Clink

Library Services Publications

No abstract provided.

Free Puppies: Integrating Web Resources Into The Catalog, Robert L. Bothmann, Kellian Clink

Library Services Publications

Nongovernmental groups, state governmental agencies, and of course, the federal government put timely, authoritative, practice-oriented reports up on the Web with great speed. This presentation will provide the rationale and procedures for adding freely available Web sites to the online catalog to augment and support curricular needs and provide some mechanisms for students to find and access the resources easily.