Cataloging and Metadata Commons^™

A Digitized History Of Undergraduate Student Government At The University Of Akron, Samuel Stillion

Williams Honors College, Honors Research Projects

The digitization process of a representative sample of the physical records of the University of Akron's Undergraduate Student Government held in the University Archives and Special Collections, including notes for future archive projects with the larger records of Undergraduate Student Government

Metadata Wrangling At Scale: One Librarian's Quest To Tame Our Electronic Theses Collection, Zeineb Yousif

Librarian Posters and Presentations

What does eight years, partnerships with your ILL and Cataloging departments, and several student workers get you? Amazing progress on your quest to digitize 140 years worth of theses and dissertations completed at your university! But also...real quality control struggles. This presentation will share lessons learned from a large scale retrospective digitization project including how to coordinate across departments and staffing changes, avoid duplicating effort, and use digital tools like Excel and OpenRefine to identify and correct metadata errors after the fact.

Student Perspectives On Increasing Visibility Of Las Vegas African American History, Ericka Marielle Garces, Nicole Garcia-Contreras, Alfredo Lim

Communication Studies Student Research

Photographer Clinton Wright documented the everyday lives and experiences of the African American community in Las Vegas' Historic Westside from 1964 to 1971. He later donated his collection of photographic negatives to the Special Collections and Archives at the University of Nevada, Las Vegas Libraries. Although the collection is open to the public, physical access is limited to the Special Collections Reading Room, which may restrict usability for some researchers and community members. This project highlights the importance of digitization and metadata workflows in improving access to and visibility of archival materials.

In this poster, the authors present their work …

Pulling Up Stakes: Migrating Digital Collections From Contentdm To Digital Commons, Adam C. Northam

Velma K. Waters Library Faculty Publications

No abstract provided.

How To Train Your Digital Commons, Savanna Nolan, Wendy Moore

Presentations

Creating and managing institutional repositories using tools like Digital Commons can seem large and intimidating at first, but you too can train these monsters to do your bidding! The UGA Law Library will discuss three strategies we've used to be more efficient, create new workflows, and increase public discoverability by partnering with state and national digital libraries. We will focus on the ingestion of law school journals, digitization of historical photographs, recordings, and treatises, and the metadata to facilitate wider access.

Corporate Annual Reports: Supply & Demand, Alie Visser, Elizabeth Marshall

Western Libraries Presentations

While libraries have been closed during the pandemic, we have had an increase in demand for our Annual Reports collection. Researchers may be spending more time searching the web or expanding the types of materials to explore in the research process. We've had to re-think how to supply reports that are only available in microfiche or in print storage. It has taken a combined effort to supply the reports. The pandemic has reinforced our desire to make digitized reports more accessible to our users and potentially more discoverable to a wider variety of users.

Library Experiences Of Technical Services And Special Collections During The Covid-19 Pandemic At Edith Garland Dupré Library, University Of Louisiana At Lafayette, Zachary G. Stein, Sheryl Curry, Janelle Zetty, Michael Mitchell, Scott Jordan

Faculty Scholarship

The COVID-19 pandemic put a major strain on everyday life. Academic institutions were forced to close, leaving many employees to resort to teleworking. Academic libraries were put in an unusual position, as they strove to provide access to library materials and services, despite limited to no access to the actual sites. This proved to be especially tricky for technical services and special collections departments, which heavily rely on being present at libraries. Therefore, these departments needed to develop solutions that would allow them to continue performing their duties while adhering to stay-at-home orders. With careful preparation and frequent communication, the …

Documentary Provenance And Digitized Collections: Concepts And Problems, Mats Dahlström, Joacim Hansson

Proceedings from the Document Academy

Provenance research in digitized memory institution collections is mainly devoted to documenting and mapping the trajectories of the physical source documents across time, place and contexts, primarily by developing metadata standards and data models. The provenance of the digital reproduction and its relation to one or several physical source documents is however not being subjected to much inquiry. A possible explanation for this is the face-value approach with which we tend to regard digital reproductions. Looking more closely at such reproductions and their complex digitization process suggests a far from straightforward and linear provenance relation, and begs the question of …

Conference Roundup: Workshop Report On Digitization For Small Institutions, Rachel S. Evans

Articles, Chapters and Online Publications

Evans reviews a recent Georgia Library Association (GLA) preconference workshop presented by the Digital Library of Georgia (DLG). Evans shares takeaways from the half-day experience including resources related to the Digital Public Library of America (DPLA) and the Digital Library Foundation (DLF). The report also presents learning objective in the context of the author's own work responsibilities and details how they will be useful and relate to current projects. Topics discussed include metadata, digitization, archiving digital-born photographs, repository standards, cataloging standards, and more.

Technical Services Law Librarian (ISSN 0195-4857) is an official publication of the Technical Services Special Interest Section …

Gla Conference Review: Workshop On Digitization For Small Institutions, Rachel S. Evans

Articles, Chapters and Online Publications

Rachel Evans summarizes the recent Georgia Library Association (GLA) conference held in Macon, GA in October 2019. Specifically Evans reviews in detail a workshop on digitization for small institutions. The workshop and by extension the blog post review share valuable resources for project managers working on digitization in their libraries and within their digital repositories as well as information about metadata standards and best practices.

TechScans is a blog to share the latest trends and technology tools for technical services law librarians. The official blog of the TS-SIS and OBS-SIS AALL groups.

Clemson Digital Initiatives, Digitization Authority Metro, Joshua Morgan, Rachel Wittmann, Jessica Serrao

Presentations

Workflow of Clemson University Libraries' digital projects team. Follow the trail of materials from partner/holding institution to scanning, metadata, and hosting.

المخطوطات العربية في مصر ودور المؤسسات الثقافية في الحفظ والإتاحة, Walid Ghali

Books

The books discusses the state of manuscript collections in Egypt and the role of the culture heritage institutions in preserving and make the manuscripts accessible.

Review Of The Shelley-Godwin Archive, Stacey L. Kikendall

ABO: Interactive Journal for Women in the Arts, 1640–1830

Review of The Shelley-Godwin Archive

Overcoming Legacy Processing In Photographic Collections Through Collaboration And Digital Technologies., Terri Holtze, Rachel I. Howard, Randy Kuehn, Rebecca Pattillo, Elizabeth E. Reilly

Faculty and Staff Scholarship

In the 1960s, a Louisville photography studio began donating its negatives, prints, and invoices to the University of Louisville Photographic Archives. The Caufield & Shook Collection remains a significant primary source for local history and a prime candidate for digitization. Unfortunately, on its receipt non-archivists processed the collection with little documentation of original order or organizational decision making. Additionally, workflow choices were determined largely by the desire to maximize student labor. In 2017, the Digital Initiatives Librarian worked with in-house application developers and archives staff to create a workflow that has significantly sped up the process of making this valuable …

Staffing With Students: Digitizing Campus Newspapers With Student Volunteers At The University Of Minnesota, Morris, Naomi Skulan

Library Publications

The purpose of this paper is to examine the advantages and disadvantages to primarily utilizing undergraduate student volunteers for a long-term digitization project and to discuss methods to mitigate the disadvantages of student volunteer work.

Collaborating On Description And Digitization: The Perry Special Collections Land Indentures Project, Rebecca A. Wiederhold, Ryan K. Lee, Shanna Bessendorfer

Faculty Publications

A unique collection of English land indentures from the 16th to 20th centuries is at the center of a large undertaking at BYU’s Perry Special Collections. Born of a simple faculty digitization request, a much larger project with the potential to benefit other classes and researchers developed through the collaboration and coordination of multiple departments and individuals. This project required close collaboration between the faculty member who made the original digitization request, the Special Collections curator, our Collection Management team, the Conservation lab, our Manuscripts Cataloger, the digital lab, our Metadata Cataloging Specialist and multiple student workers. This presentation gives …

Utilizing Student Workers At The Digital Library Of Georgia, Mandy L. Mastrovita, Donnie Summerlin

Georgia Library Quarterly

Libraries and archives have become increasingly reliant on student employees to perform duties essential to the daily work of making cultural heritage materials accessible to patrons. This article details how students are recruited, trained, managed, and mentored from the perspective of supervisors at the Digital Library of Georgia. Topics discussed include hiring procedures, training techniques, work assigned to undergraduate and graduate students, the handling of archival materials, digital imaging, metadata, and social media. The article will also examine methods for creating a rewarding and educational work environment for students that promotes the library profession.

Viewing History From The Sky: Geo-Rectification Of An Aerial Photography Collection, Kate F. Boyd

Faculty and Staff Publications

After years of looking for funding, in 2013 USC Libraries was awarded a grant from the Gaylord & Donnelly Foundation to scan and geo-rectify the South Carolina historical aerial photographs from 1930-1980s. This presentation, given at the Digital Library Federation Forum in 2016, documents the efforts to receive funding and the process of bring these photographs online for users. Thanks to Bill Sudduth of Government Information for his efforts in continuing this process.

Open Parks Network: Parks For The People, Christopher Vinson, Rachel Wittmann

Presentations

The Open Parks Network serves the global parks community by providing the information, tools, and solutions to support the stewardship of the natural and cultural assets of protected areas. To date, over 350,000 items and 1.5 million pages of material has been digitized as part of this project. This presentation details the project's background and strategies used for digitization and metadata creation. Additionally, the Abraham Lincoln Birthplace Donor Card Collection project is detailed. This webinar presentation was conducted as part of the LYRASIS "Second Friday" series.

Marc And Non-Marc Metadata For Digitized Government Documents, Kathryn Lybarger

Library Presentations

University of Kentucky digitized materials from their chosen agency, the Works Progress Administration (WPA). The titles had already been cataloged in MARC, but they needed Dublin Core metadata for loading the data into their digital library, and also MARC for the new electronic versions, cataloging according to current RDA standards. In this talk, the presenter will describe their workflow, and some of the difficulties encountered along the way.

Notes On Operations: One Title, Hundreds Of Volumes, Thousands Of Documents: Collaborating To Describe The Congressional Serial Set, Suzanne M. Ward, Patty A. Glasson, Randall F. Roeder

Libraries Faculty and Staff Scholarship and Research

As part of its participation in the Google Books government documents scanning project, the Purdue University Libraries agreed to contribute volumes of the Congressional Serial Set (CSS). Realizing that the results would be far more useful if the individual documents within this title were cataloged separately, librarians developed procedures to create brief records and began cataloging CSS documents from the 1890s. The University of Iowa became a partner in this collaborative pilot project, and its cataloging staff used the Purdue template and procedures to create records from the CSS for individual documents from two years in the 1890s. …

Scu Mission Santa Clara Manuscript Collection, Erin M. Louthen, Thomas Farrell

Staff publications, research, and presentations

This presentation describes the process of organizing, describing, and digitizing one of Santa Clara University's most important archival collections, the Mission Santa Clara manuscripts, a wide-ranging group of records, journals, correspondence and documents. The collection provides a view of the early days of colonization in the Santa Clara Valley and the growth of the mission culture.

Scu Mission Santa Clara Manuscript Collection, Erin M. Louthen, Thomas Farrell

Staff publications, research, and presentations

This presentation describes the process of organizing, creating a finding aid, and digitizing one of Santa Clara's most important archival collections, the Mission manuscripts. These letters, records, journals, and documents offer a view into the life of colonial California in the 18th and 19th century.

Digitization And Digital Preservation: A Review Of The Literature, Stephanie Routhier Perry

School of Information Student Research Journal

Digitization and digital preservation are rapidly becoming the standard forms of preservation for libraries, archives, and other cultural heritage institutions, yet there is still much confusion as to what they mean and how they are meant to be used. Through a review of the recent literature, this paper aims to define both concepts, as well as find some of the common challenges associated with these preservation processes. Different preservation methods, collaboration techniques, and metadata schema are also discussed.

The Accidental Archivists: Lessons Learned From A Digital Archive Project, Robert Linz, Karen Selden, Georgia Briscoe

Faculty Articles

This article tells the story of the University of Colorado Law Library's successful effort to develop its first digital archive. The sudden death of the law school's dean was the catalyst for this project, with a goal to unveil the archive at a memorial symposium scheduled nine months in the future. The University of Colorado Law Library staff had never tackled a project of this type or scale before. This article discusses the technological, cataloging, and management issues that were encountered during the project. It also provides advice and tips on how librarians in their own institutions can accomplish such …

The University Of Louisville School Of Music Guest Book : From Local Treasure To Online Resource., James Procell, Rachel Howard

Faculty and Staff Scholarship

A collaboration between the University of Louisville’s Dwight Anderson Music Library and Digital Initiatives Department has resulted in the digitization of the University of Louisville School of Music Guest Book. Begun in 1949, the book contains signatures and handwritten messages from many of the most well-known musicians of the twentieth and twenty-first centuries. This article describes the approach to scanning, cataloging, indexing, and providing full-text searchable online access to the guest book using CONTENTdm digital media management software. It addresses resource and technical challenges encountered and overcome.

We Started A Digital Collection For Next To Nothing And You Can Too, Adam C. Northam

Velma K. Waters Library Faculty Publications

No abstract provided.

Cataloging The Congressional Serial Set, Aimée C. Quinn

Library Scholarship

Many librarians question the usefulness of the traditional cataloging of difficult historic sets in a time when more and more information moves either to the Internet or is digitized outright. One of the most challenging sets to catalog is the United States Congressional Serial Set, a 14,000+ (and growing) mega serial comprised of five monographic sub-series. The Congressional Serial Set is an anomaly since it is both monographic and serial in nature. This article examines the intricacies in cataloging government publications in an electronic atmosphere using one House document in the Serial Set as a guide and examines the two …