Cataloging and Metadata Commons^™

Toward Transparent Bureaucracy: Nlp-Based Document Classification And Power Dynamics In The Srikandi System, Zulfatun Sofiyani, Suprayitno Suprayitno, Faisal Fahmi, Mega Putri Mahadewi

Proceedings from the Document Academy

As the Indonesian government advances digital document management through the SRIKANDI system, challenges persist regarding fragmented and subjective classification practices. This study proposes the integration of Natural Language Processing (NLP)-based classification within SRIKANDI to enhance consistency, transparency, and accountability in document management. Framed by an interdisciplinary theoretical foundation, the study synthesizes Michael Buckland’s document theory, viewing documents as dynamic social evidence, with Michel Foucault’s theory of power, highlighting classification as an exercise of institutional authority, and NLP methodologies that enable automated, content-driven categorization. The study positions documents as both technological artifacts and political constructs, whose classification practices simultaneously structure meaning …

A Digitized History Of Undergraduate Student Government At The University Of Akron, Samuel Stillion

Williams Honors College, Honors Research Projects

The digitization process of a representative sample of the physical records of the University of Akron's Undergraduate Student Government held in the University Archives and Special Collections, including notes for future archive projects with the larger records of Undergraduate Student Government

Dataset For "Ground-Truthing The Core Competencies In Cataloging And Metadata", Michael J. Monaco

University Research

This is the dataset for a research article submitted to Cataloging & Classification Quarterly. It consists of 109 anonymized cataloging and metadata job advertisements published from 2019-2021 in various online venues such as ALA JobList or distributed via email in discussion lists such as AUTOCAT, CODE4LIB, TSLIBRARIANS, etc. These ads were read and scored for their inclusion of the ALCTS Core Competencies for Cataloging and Metadata Professionals (CCC&M) as well as for some additional elements for analysis (type of job, type of institution) and other preferred or required qualifications, as well as whether salaries or remote work options were mentioned. …

Unveiling Legacies: Exploring And Analyzing Cultural Artifacts In The Higbee Collection, Samantha Staller

Williams Honors College, Honors Research Projects

Anthropology and the Cummings Center to find ways to properly analyze an archaeological collection's artifacts to understand the overall significance of everything better. Before starting my research, I came up with the following questions: Can any artifacts be considered culturally affiliated? Is everything in the collection authentic? What is the overall background of the collection? Does this collection have any connection to Ohio history? Can anything in the collection be dated? Throughout the research, I will create an Excel inventory list to include qualitative and quantitative data from the artifacts to give insight into what is included in the Higbee …

Modeling Context And The Characteristica Universalis, John Kausch

Proceedings from the Document Academy

This paper proposes prototypes for the exploration of the context of terms in a knowledge organization system by visualizing machine learning produced word embeddings. It puts this work in the context of the search for a universal language, typified by Leibniz’s characteristica universalis. This tradition of the search for universal languages is put in the context of universalizing tendencies in taxonomic classification in library and information science. Following this there is a discussion of the use of machine learning models to represent context. These two concerns inform the construction of prototypes for exploring the contextual spaces produced by word embeddings …

Time And The Catalogue, Alec Mullender

Proceedings from the Document Academy

This paper explores the multiple ways in which concepts of time are incorporated in cataloguing and classification to see how these temporal concepts influence how material is organised in library space. It discusses multiple concepts, including the structural influences of the capitalist ‘exchange-view’ of time in how the discipline is organised and its incorporation into the so-called ‘universal’ cataloguing systems. The continued issues of obsolescence within cataloguing systems as language and concepts constantly evolve, and how these are integrated into the systems themselves. The paper also discusses the semantic difficulties with how time itself is expressed within cataloguing systems, as …

Thinking With Our Grandmothers: Past, Epidata, And Future In Designing A Proximity Affordance, Laurie J. Bonnici, Brian C. O'Connor, Gary Samson

Proceedings from the Document Academy

This paper examines the limitations of historical documentation, focusing on the lives of mill girls in Manchester, New Hampshire’s textile mills through photographic images and family memories. While photographs, like those by Lewis Hine, provide insight into the physical conditions and harsh realities faced by young workers, they do not capture the inner lives of child laborers or the broader social context shaping their experiences. The authors highlight the shortcomings of traditional archival practices, particularly the subject headings applied to Hine’s photographs, which fail to reflect the complexities of mill girls' lives. Drawing on personal perspectives from the authors—whose grandmothers …

One Object, Fluctuating Trajectories: Harnessing The Document Future Of Premodern Manuscripts, L.P. Coladangelo, Rose A. Mccandless

Proceedings from the Document Academy

Using copy theory as a framework to explore document surrogacy and simulation, this paper discusses premodern manuscripts as a case study for understanding relevant aspects of temporality and materiality in the experience of documents to speculate on the nature of immersive documents of the future. This speculation is powered on mapping and synthesizing the paths of interconnected temporal and material change manuscripts have followed by examining multiple “versions” of these documents based on various contexts of use and access and technological innovations. As hand copied documents of similar texts, premodern manuscripts are posited as both copies and originals depending on …

What Is A Lesbian Document? Platforming Archival Description, Documents, And History In Sweden, Rachel Pierce

Proceedings from the Document Academy

As Joanna Drucker (2014) convincingly argues, “Most information visualizations are acts of interpretation masquerading as presentation" (p. 10). This article investigates the visuality and built-in argumentations of the Alvin interface for digitized Swedish cultural heritage, focusing on how the platform defines a document and the effects this definition has on the accessibility and interconnectedness of documents related to lesbian and feminist histories. This paper addresses how (failed) systematization and an emphasis on large quantities of documents and metadata breathes new life into outdated historiographies and renders documents and information related to feminist and lesbian histories and connections between these histories …

Modeling Deception: A Case Study Of Email Phishing, Abdullah Almoqbil, Brian C. O'Connor, Richard Anderson, Jibril Shittu, Patrick Mcleod

Proceedings from the Document Academy

Information manipulation for deception continues to evolve at a remarkable rate. Artificial intelligence has greatly reduced the burden of combing through documents for evidence of manipulation; but it has also enabled the development of clever modes of deception.

In this study, we modeled deception attacks by examining phishing emails that successfully evaded detection by the Microsoft 365 filtering system. The sample population selected for this study was the University of North Texas students, faculty, staff, alumni and retirees who maintain their university email accounts. The model explains why certain individuals and organizations are selected as targets, and identifies potential counter …

Bringing Political Upheaval And Cultural Trauma Into Order: A Document-Theoretical Approach To The Social Significance Of Bibliographic Classification Systems, Joacim Hansson

Proceedings from the Document Academy

This paper explores the ability to define bibliographic classification systems as socially significant documents in a way that goes beyond their immediate function in the information retrieval process. It does so in dialog with theory on documents and documentality, and knowledge organization theory. Two examples show how development of new classification systems address social and cultural structures in periods of rapid social and cultural change and crisis. The first example discusses the design of a classification system for Swedish public libraries in the late 1910s, and the second addresses the re-formulation of the Holocaust experience in American Jewish library classification …

Ishi, Briet's Antelope, And The Documentality Of Human Documents, Martin I. Nord

Proceedings from the Document Academy

Ishi, the “last wild Indian in North America,” was “discovered” in 1911 and spent the last years of his life living in an anthropology museum. There he was studied by anthropologists and viewed by the public as a living exhibit. In this paper, I take some initial steps in arguing that Ishi, the person, became a document to most people. The similarities between Ishi and Suzanne Briet’s hypothetical antelope, newly discovered and placed in a zoo, are eerie. Ishi, like the antelope, is brought into public knowledge as both an initial document and a wide variety of secondary documents derived …

The Dragonslayer: Folktale Classification, Memetics, And Cataloguing, Alex Mayhew

Proceedings from the Document Academy

Tales of great heroes overcoming great monsters have been a part of storytelling since time immemorial. Some of these tales follow recurring patterns, and one such pattern is that of ‘The Dragonslayer.’ From tales of Tristan and Iseult and Saint George and the Dragon, to the confrontation with the dragon Smaug in The Hobbit, ‘The Dragonslayer’ has been an enduring example of a recurring pattern in storytelling.

Different knowledge organization systems seek to arrange and connect texts and their recurring patterns in different ways. Folklorists look for recurring motifs and some wiki editors look for common tropes in …

Documentary Provenance And Digitized Collections: Concepts And Problems, Mats Dahlström, Joacim Hansson

Proceedings from the Document Academy

Provenance research in digitized memory institution collections is mainly devoted to documenting and mapping the trajectories of the physical source documents across time, place and contexts, primarily by developing metadata standards and data models. The provenance of the digital reproduction and its relation to one or several physical source documents is however not being subjected to much inquiry. A possible explanation for this is the face-value approach with which we tend to regard digital reproductions. Looking more closely at such reproductions and their complex digitization process suggests a far from straightforward and linear provenance relation, and begs the question of …

From Bibliography To Documentography, Michael K. Buckland

Proceedings from the Document Academy

There is ambiguity in the use of the term bibliography for both the study of printed books and also for the listing of accessible intellectual resources. We address this ambiguity by examining two well-known anomalies: Donald F. Mckenzie’s assertion that bibliography should extend to all media, including culturally significant objects in the landscape and Suzanne Briet’s declaration that an antelope in a zoo is a document. This paper summarizes and extends an earlier, more detailed discussion (Buckland, 2018).

Documenting Performance And Contemporary Data Models: Positioning Performance Within Frbr And Lrm, Deborah Lee

Proceedings from the Document Academy

Documents relating to the performing arts have proven a complex and somewhat unresolved part of the data models which fuel modern bibliographic cataloguing standards. The model of bibliographic data known as FRBR (Functional Requirements for Bibliographic Records), which is now superseded by LRM (IFLA Library Reference Model), underpin cataloguing standards, yet do not easily deal with materials relating to performance. The article introduces FRBR and LRM, and highlights existing literature which explores these models as related to performance documentation. An exposition of an important paper by Miller and Le Boeuf from 2005 is given, and their model forms the basis …

Rethinking The Potential Of Documentation Of Culture As A Data Gathering Practice, Tomasz Umerle

Proceedings from the Document Academy

In this article, I examine the documentation of culture (DoC). This is the practice of gathering and producing the information and data relevant to intangible cultural phenomena. DoC is generally practiced by teams of documentalists generally outside GLAM institutions (i.e., galleries, libraries, archives and museums). As such, it differs from the preservation and description of concrete objects of cultural heritage done within those institutions. I examine how DoC finds it increasingly difficult to clearly define and communicate its role: a) in relation to LIS; b) to the broader academic community; and c) in digital age of information overload. In this …

Keepers: Marking The Value Of The Books On My Shelves, Vassiliki Veros

Proceedings from the Document Academy

Lydia Pyne in her Object Lessons book, Bookshelf, says, “Bookshelves are dynamic, iterative objects that cue us to the social values we place on books and how we think books ought to be read.”

This cued me to reflect upon the books that I keep on my personal bookshelves and my deep engagement with them. This is evidenced through the markings and non-markings that my keeper books compelled me to make/not make. I then use my own engagement with my books to make various responses to positive and negative critiques of romance fiction.

Statistics-Bierce Library Study, Tyler J. Hushour

Williams Honors College, Honors Research Projects

This is a report from two surveys that I created and administered to students and faculty at Bierce library who came to the Circulation Desk or the Tech Desk, as well as some of my other findings when periodically looking around the library to see where students like to study or hang-out. There was a written survey given at the Circulation Desk, and a different survey given at the Tech Check-Out Desk. The project is for Melanie Smith-Farrell, the head of Access Services, and is based on a similar study Ian McCullough did in the science library. While this is …

Documenting Spatial And Temporal Information For Heritage Preservation: A Case Study Of Sri Lanka, Chiranthi Wijesundara, Shigeo Sugimoto, Bhuva Narayan

Proceedings from the Document Academy

Cultural Heritage Properties (CHPs) around the world have been altered or destroyed due to various unforeseen factors, both natural and human-made. Consequently, as a preparedness approach around such disasters, documenting the CHPs are crucial to any efforts to repair, rebuild or relocate them. With advancements in digital technologies, integrating them into our documentation to improve heritage preservation has become a common approach. Here the main concern is on Spatial and Temporal (ST) information and the paper proposes that with recent developments in the field of Geospatial technologies, heritage preservation can be enhanced and improved by documenting ST information parallel to …

Improving The Flow Of Materials In A Cataloging Department: Using Addie For A Project In The Ohio State University Libraries, Melanie Mcgurr

Research, Publications, and Presentations

The Cataloging Department at the Ohio State University Library continuously reviews workflow to see which areas need improvement. In 2004, the Cataloging Department began receiving complaints about the time it took to locate unprocessed materials within Technical Services. Locating these materials was difficult and time consuming, causing problems for both patrons and staff. The author reports on a project that examined the workflow of unprocessed materials in the Cataloging Department at Ohio State. Using the instructional design ADDIE model, a new workflow was designed and implemented to ensure that items could be located, processed, and delivered to patrons in a …