Library and Information Science Commons^™

If You Describe It, They Will Come: Processing Guidelines For Audiovisual Materials At The Rose Library, Laura Starratt

Provenance, Journal of the Society of Georgia Archivists

Audiovisual materials can be overlooked by researchers due to their more complicated access issues, but archivists can facilitate their use by creating more granular finding aids that incorporate audiovisual materials by content rather than format. Using the procedures at Emory University's Stuart A. Rose Manuscript, Archives, and Rare Book Library as a case study, the author argues for a professional culture in which collections are not viewed as “finished” until all components are accessible.

Book Reviews, James L. Baggett, Mary Jo Fairchild, Ian Franklin, Esther-Julia Howell, Pamela Nye, Sarah Quigley, Laura Starratt

Provenance, Journal of the Society of Georgia Archivists

Creating a Local History Archive at Your Public Library. Faye Phillips.

Paper Cadavers: The Archives of Dictatorship in Guatemala. Kirsten Weld.

The Silence of the Archives. David Thomas, Simon Fowler, and Valerie Johnson.

The Bad-Ass Librarians of Timbuktu and Their Race to Save the World's Most Precious Manuscripts. Joshua Hammer.

The International Business Archives Handbook: Understanding and Managing the Historical Records of Business. Edited by Alison Turton.

Putting Descriptive Standards to Work. Edited by Kris Kiesling and Christopher J. Prom.

Moving Image and Sound Collections for Archivists. Anthony Cocciolo.

“No Rhyme Or Reason:” Surveying Legislative Records Retention Practices In The U.S. House Of Representatives, Nahali R. Croft

Provenance, Journal of the Society of Georgia Archivists

Because the records of individual Members of the House of Representatives are considered personal property, what happens to those records once a Member leaves office is up to him or her. Legislative records, particularly files and reports used to develop policy and draft bills, have historical value and are one of the types of files most used in current Congressional collections, as they point toward legislative intent. The House Records Management Manual for Members suggests that offices permanently maintain these types of files. This study reveals to what extent House offices are preserving records that provide future researchers with legislative …

The Library Of Virginia, Local Records, And The Civil War, Eddie Woodward

Provenance, Journal of the Society of Georgia Archivists

Virginia’s city and county court records are not only the resources used to write and interpret history, but they have a history in and of themselves--if they survived. Unfortunately, because of records' legal and administrative importance, they are prime targets during a war; destroying these materials not only erases history, but can also cause a great amount of disruption, confusion, and anxiety among residents. This was the case in 1861, after Virginia seceded from the Union and its state capital also became the national capital of the Confederate States of America. As the courthouses were seen as the head or …

Back Matter

Provenance, Journal of the Society of Georgia Archivists

Back Matter

Book Reviews, Tommy Brown, Amanda Hawk, Joshua Kitchens, Muriel M. Jackson, Shanee’ Yvette Murrain

Provenance, Journal of the Society of Georgia Archivists

A History of Archival Practice. Paul Delsalle. Translated and revised by Margaret Procter.

Archival Arrangement and Description: Analog to Digital. Lois Hamill.

Participatory Heritage. Andrea Copeland and Henriette Roued-Cunliffe.

Managing Local Government Archives. John H. Slate and Kaye Lanning Minchew.

Archiving Websites: A Practical Guide for Information Management Professionals. Adrian Brown.

Front Matter, Heather Oswald

Provenance, Journal of the Society of Georgia Archivists

Front Matter

Recovering From Hurricane Sandy: A Municipal Government Archives Role In Disaster Recovery, Bryan J. Dickerson

Provenance, Journal of the Society of Georgia Archivists

On October 29, 2012, Hurricane Sandy struck New Jersey with catastrophic results for many communities, including Brick Township. Located on the Atlantic Coast, Brick Township suffered damage to approximately 10,000 of its 26,000 residences from the hurricane. Nearly 500 of these homes were destroyed or required demolition afterwards. Since then, the Township of Brick Archives has been using its digitized Construction and Land Use records to support the community’s recovery from this devastating storm. When the Township implemented document digitization in 2006, disaster recovery was not its intended purpose. However, having these digitized records readily available has proven to be …

Journeywoman: A Lone Arranger On The Final Frontier, Laura Frizzell

Provenance, Journal of the Society of Georgia Archivists

The state of Alaska has no shortage of fascinating history and culture. What it does lack, however, is the presence of enough trained archivists to ensure the proper treatment and preservation of historic and cultural collections across the state’s numerous, albeit small, repositories. As such, the Alaska State Historic Records Advisory Board (ASHRAB) has developed the Journeyman Archival Processing Program, which provides an interested lone arranger the opportunity to work in an Alaska archives for six weeks. In May 2017, I ventured to the 49^th State in this very capacity. In this paper, I detail my experience working as …

Eating In The Archives? A Review Of Archival Outreach And Engagement Through Food History, Kara Flynn

Provenance, Journal of the Society of Georgia Archivists

For decades now, archivists have been working to make archival spaces more approachable and accessible, especially through archival outreach endeavors. Utilizing food history as archival outreach is a growing trend among archival institutions, as evidenced by the increasing numbers of events, exhibits, and online resources being offered. Food history provides the opportunity to build archival outreach and engagement opportunities by utilizing materials often already in archival collections. These materials open up dialogue and engagement with community members about something they are familiar with, even if they have never stepped foot in the archives. This article will review archival outreach events, …

"I Go To School, But I Never Learn What I Want To Know": Archival Advocacy And Outreach As Expressed In Educational Settings, Jeremy Brett, Jasmine Jones, Leah Edelman

Provenance, Journal of the Society of Georgia Archivists

As part of an ongoing study designed to foster a dialogue among archivists about how the profession regards the concepts of advocacy and outreach, the authors conducted a survey (distributed to SAA members from January-March 2015) focused on these concepts as they are expressed or taught in educational settings. Survey findings include a gap between what people want to know and what graduate programs and professional organizations teach. The authors of the survey propose that, given that archivists desire and welcome more information relating to advocacy and outreach, graduate institutions develop curricula that includes more robust and comprehensive attention paid …

A Shared Space: The Collaborative Alliance Between The College Of Charleston Special Collections And The South Carolina Historical Society Archives, Mary Jo Fairchild, Molly Inabinett, Joshua Minor

Provenance, Journal of the Society of Georgia Archivists

In December 2014, the South Carolina Historical Society relocated nearly 5,000 linear feet of manuscript material and more than 3,000 rare books and monographs to a shared space within the Special Collections department at the College of Charleston’s Addlestone Library. Exploration of the antecedents and evolution of this partnership between a private non-profit manuscript archive and a public academic repository can demonstrate lessons learned from the process of condensing archival spaces and personnel to create a deeply rich repository for research and inquiry. In the absence of a formula or analytical framework for the envisioned collaboration, stakeholders at each institution …

Front Matter

Provenance, Journal of the Society of Georgia Archivists

Front Matter

Editor's Note, Heather Oswald

Provenance, Journal of the Society of Georgia Archivists

Editor's Note

Books Reviews, Katy Sternberger, Brandon Wason, Donnie Summerlin, Joshua Minor, Amanda Pellerin, Erin Lawrimore, Anne Graham

Provenance, Journal of the Society of Georgia Archivists

Peer reviews of:

• Becoming a Trusted Digital Repository, by Steve Marks
• Digital Preservation Essentials, by Erin O'Meara and Kate Stratton, edited by Christopher J. Prom
• Teaching with Primary Sources, edited by Christopher J. Prom and Lisa Janicke Hinchliffe
• Donors and Archives: A Guidebook for Successful Programs, by Aaron D. Purcell
• Archives in Libraries: What Librarians and Archivists Need to Know to Work Together, by Jeanette A. Bastian, Megan Sniffin-Marinoff, and Donna Webber
• Adjusted Margin: Xerography, Art, and Activism in the Late Twentieth Century, by Kate Eichhorn
• Conceptualizing 21st-Century Archives, by Anne J. Gilliland …

Back Matter

Provenance, Journal of the Society of Georgia Archivists

Back Matter

Defining Archives: Ingenuity, Innovation And New Perspectives, Dr. Meredith Evans

Provenance, Journal of the Society of Georgia Archivists

At the 2016 Society of Georgia Archivists Annual Meeting Dr. Meredith Evans gave the keynote address on the conference theme: Defining Archives: Ingenuity, Innovation and New Perspectives. This is the text of her remarks.

The Austin Archives Bazaar: A Collaborative Outreach Event, Daniel Alonzo, Amy Rushing, Kristy Sorensen

Provenance, Journal of the Society of Georgia Archivists

The Austin Archives Bazaar (AAB) is a biennial, multi-institutional, community outreach event organized by the Archivists of Central Texas (ACT), an all-volunteer group of archivists in Austin, Texas. It is designed to be free, fun, and appealing to the general public, including folks who may not even know exactly what an archives is. This paper looks at the planning and execution of the 2016 Bazaar and reflects back on how it built on lessons learned in 2014 with a focus on issues of governance, fundraising, publicity, logistics, and the participating repository perspective. This case study of a creative, multi-institutional outreach …

The Digitizing Of ’34, Traci Joleigh Drummond, Kathryn Michaelis

Provenance, Journal of the Society of Georgia Archivists

The Digitizing of ’34 documentary was created by staff at Georgia State University Library to share information about work on a National Historical Publications and Records Commission (NHPRC) grant received in 2015. The grant funding provided professional digitization and transcription services for interviews created for The Uprising of ’34 (1995), a feature-length documentary that tells the story of the general textile strike across the south in the same year. While the interview was one-and-a-half hours in length, the interviews created for the documentary consist of over 200 hours of footage. The short documentary, an homage to the original documentary, provides …

Some Remarks On Motion Picture Film Digitization And Communicating Expectations To Digitization Vendors, Chris Lott, Alexander Kroh

Provenance, Journal of the Society of Georgia Archivists

This article examines archival methods for digitizing film assets and potential miscommunications of expectations when using third-party digitization vendors. In the course of outlining our department’s archival practices as they relate to film scanning, we provide a schema for communicating expectations with labs, ensuring the efforts of the lab best conform to an individual’s/institution’s expectations. By better understanding the process and the decisions that need to be made at each step, archivists will have surer footing in conversations with digitization labs and a better understanding of the cost-benefit trade-offs for certain services.

Moving Forward: Enhancing Preservation Of And Access To Oral Histories At Unlv University Libraries, Karla Irwin

Provenance, Journal of the Society of Georgia Archivists

The Oral History Research Center (OHRC) at University of Nevada, Las Vegas Libraries holds recordings for over three thousand oral history interviews stored on audio cassette tapes and removable media. With the establishment of a new Technical Services department in Special Collections in 2014 came the opportunity to standardize description and enhance access and preservation of the audio and transcript files. A multi-phase approach has been employed to address legacy interviews, including a cassette digitization outsourcing project as well as procedures for preserving and providing access to the born-digital interviews. Accessioning procedures for new oral history interviews have also been …

From Basement Storage To Online Access: Processing And Digitizing The Mathematical Association Of America General Mathematics Film Production Elements, Justin Kovar

Provenance, Journal of the Society of Georgia Archivists

A two-part case study of a film project processed and digitized by an archival institution, from the planning stages through online access. Using a single title, "The Kakeya Problem," as an entry point, these videos detail the process of shipping, identifying, rehousing, describing, and digitizing a film collection, with a focus on the rationale that shaped these processes at the Dolph Briscoe Center for American History.

Art Of Defiance: Found Footage, Legal Provenance, And The “Aesthetics Of Access”, Claudy W. Op Den Kamp

Provenance, Journal of the Society of Georgia Archivists

This essay focuses on the artistic practice of found footage filmmaking—defined as the practice of creating new films with extant material—and the relation of found footage filmmaking to Lucas Hilderbrand’s 2009 concept of “aesthetics of access”. A focus on legal provenance of the source material, as well as techniques of circumvention that are used when obtaining material for compilation, will be used to analyze the aesthetic form of found footage films, both within and outside an institutional archive context. It will conclude that these films as well as the changing practices within which they are produced emphasize the interdependent relationship …

“Is This Enough?” Digitizing Liz Lerman Dance Exchange Archives Media, Bria Parker, Robin C. Pike, Vincent Novara

Provenance, Journal of the Society of Georgia Archivists

Special Collections in Performing Arts (SCPA) at University of Maryland Libraries collects performing arts materials that preserve performance practice, instruction, and scholarship, including the full scope of audiovisual (AV) formats. The Liz Lerman Dance Exchange Archives at SCPA contains, among common print archival materials, a significant number of AV materials. This collection is examplar of the numerous challenges facing AV digitization and preservation projects in university libraries and archives, including determining metadata standards and best practices, describing at the appropriate level, handling technical and personnel issues, and working with vendors. In this article we outline the decisions made for this …

Editor's Note, Cheryl Oestreicher

Provenance, Journal of the Society of Georgia Archivists

Editor's note

Only Connect: Communities, Archives, And The Making And Keeping Of Memory, Jeannette Bastian

Provenance, Journal of the Society of Georgia Archivists

Keynote presented at the 2015 annual meeting of the Society of Georgia Archivists in Columbus, Georgia.

Our Love Won’T Fade Away: Processing The Jerry Garcia Memorial Altar Collection, Scott J. Carlson

Provenance, Journal of the Society of Georgia Archivists

On August 9, 1995, Jerry Garcia of the Grateful Dead was found dead of a heart attack. Four days later, a public memorial for Garcia, held in Golden Gate Park, was attended by the band and almost 25,000 fans. Underneath an enormous portrait of Garcia, fans deposited letters, artwork, pictures, and a vast array of personal offerings in memory of the late musician. The "altar" materials, as they were called, were eventually gifted to the University of California Santa Cruz, now home of the Grateful Dead’s archives. Out of context, the 3,100 individual items of the collection might seem haphazard …

Hoarding And Its Effects On Acquisition And Appraisal: Two Case Studies From The University Of Illinois Archives, Roxanne M. Dunn

Provenance, Journal of the Society of Georgia Archivists

Compulsive hoarding is characterized by the acquisition of, and failure to discard, a large number of possessions and clutter that prevents the use of living spaces as intended, and often the items acquired are unsanitary, worthless or hazardous. (Frost, Pekareva-Kochergina & Maxner, 2011) Acquiring materials from hoarders poses significant challenges to archivists who rely in part on the retention decisions of creators and collectors.

This paper will define compulsive hoarding, identify the challenges that hoarded environments present for archivists and will share steps taken by myself and other professional archivists to filter through two hoards. Included is a list of …

Reviews, Debra March, Michael Nagy, Laura Starratt, Mandy L. Mastrovita, Carol Waggoner-Angleton, Grant Maher, Cheryl Oestreicher, Michael K. Law, Pamela Nye, Mandi Johnson, Amanda Pellerin

Provenance, Journal of the Society of Georgia Archivists

Book reviews

Archivists And Faculty Collaborative Course Development, Courtney Chartier, Gabrielle M. Dudley, Donna Troka

Provenance, Journal of the Society of Georgia Archivists

This article describes an innovative collaboration and partnership between archivists and a faculty member to enhance teaching and learning on a college campus. For archivists, instruction is often relegated to a secondary function with well-worn show-and-tell sessions that feature collection highlights. However, in a dynamic university environment, these traditional teaching methods are not sufficient for the needs of faculty in their teaching, students in their learning, or archivists seeking broader uses for their collections.