Collection Development and Management Commons^™

Field Report: Communicating The Uottawa Library Collection Rightsizing Effort, Mackenzie Kathmann

Collaborative Librarianship

This field report examines the development and evaluation of a communications strategy for an academic university library’s multi-year Collection Rightsizing Effort. Recognizing that weeding projects often provoke stakeholder concerns around transparency and consultation, the project team adopted best practices from the Weeding Communications in the Collections Lifecycle Project Communications Matrix framework, developed by a subgroup of the joint Rosemont/ Partnership Communications and Advocacy Working Group, to guide and assess communication practices. The report outlines the creation, evaluation and improvements made to a comprehensive communications strategy. Survey results from the first year reveal strong awareness of the project and shared print …

Activating Shared Print As A Strategy For Legacy Print Access, Michael M. Brewer, Niamh A. Wallace

Collaborative Librarianship

While most libraries participate in collaborative shared print efforts but tend only to rely on them as a failsafe, this article underscores the timeliness and importance of more libraries “activating” shared print as a core strategy for access to legacy print content. The University of Arizona’s experiences with SCELC and HathiTrust for monographs and the WEST-Internet Archive pilot for serials are discussed as examples of how libraries might choose to pursue this approach.

What Collaboration Means To Me: From Coordination To Collective Action: Cclp And Cyclops As Infrastructure For Collaborative Collection Stewardship, Boaz Nadav-Manes

Collaborative Librarianship

Academic libraries face growing pressure to manage complex collections under significant resource constraints. While consortial collaboration has long been recognized as a strategic response, existing models remain limited, often failing to influence the full collections lifecycle. This article examines how the Collaborative Collections Lifecycle Project (CCLP) and the Cyclops platform together offer a new model for moving beyond coordination toward genuine collective action in collection stewardship. CCLP provides a community-governed framework structuring collaboration from selection and acquisition through preservation and deaccessioning, while Cyclops complements it with an open, analytics-driven infrastructure that aggregates data across institutions, enabling cross-institutional analysis and translating …

But That’S Not What We Said: Communication Strategies For Digital Project Collaboration, Robert G. Weaver, Matthew Mceniry, Megan Scott

Collaborative Librarianship

The Texas Tech University (TTU) Digital Scholarship Lab (DSL) often collaborates on digitization projects with the Southwest Collection (SWC) archives. Within the past three years the DSL has branched out to new sources of projects, including university research institutions, other colleges and departments, and Lubbock community entities. At times, these partnerships became entangled with the SWC’s collecting goals, resulting in the need for expanded and more effective communication about integrated project management. This paper will look at three examples of communication and collaboration between the DSL and the SWC on unique projects, their results, as well as the interdepartmental enhancements …

Amplifying Antiracism Resources Through Intra-University Collaboration, Leta Hendricks, Gene R. Springs

Collaborative Librarianship

In summer 2020, The Ohio State University Libraries was asked by The Ohio State University Office of Diversity and Inclusion (ODI) to partner in collaboration with them to provide expanded access to antiracism book content in support of continuing education, reading groups, and professional development across the university. The Libraries’ African American and African Studies Librarian worked with ODI’s Director for Strategic Diversity Planning, Training, and Assessment to identify antiracism book titles of interest that were recommended for purchase or expanded access to the Collections Strategist. Topical research guides were created to supplement the reading lists, and collections practices were …

What Collaboration Means To Us: Access Is Lost - What Now?, Michael Ladisch, Beth Callahan

Collaborative Librarianship

In this column we describe the actions taken by the University of California, Davis Library to support and to communicate with the campus research community after the suspension of access to Elsevier's ScienceDirect platform.

Herding Cats & Getting To Yes: Lessons Learned From University Of California Libraries’ New Cost Share Model Implementation, Mihoko Hosoi

Collaborative Librarianship

Systemwide or multi-campus licenses provide many benefits such as favorable pricing, access to an expanded array of resources for all participants, and streamlined licensing. They also usually involve cost sharing among participating campuses. The licensing process can be labor-intensive and time-consuming. Successful collaboration among participants is essential in reaching consensus. In the past, the University of California (UC) libraries employed many cost models, and the California Digital Library (CDL) applied them for CDL-licensed subscriptions, both new licenses and renewals. After several years of discussion, the UC Libraries decided to implement an FTE-based model as the default cost share model, except …

What Library Collaboration Means To Me: Perspectives From An Academic Consortium Director, George Machovec

Collaborative Librarianship

Collaboration among libraries is the central tenet of modern library consortia. A number of underlying principles are crucial in effective consortial efforts and include the attitudes of library management and staff, putting resources towards collaborative efforts, the need for active participation, and a proactive effort to build a community based on trust relationships. The Colorado Alliance of Research Libraries was built on these concepts and continues to thrive after 40 years.

Alumni Oral Histories: A Collaboration Between The Libraries And Development And Alumni Relations, Rebeccca Ciota

Collaborative Librarianship

This article describes a collaboration between Grinnell College’s libraries and its Office of Development and Alumni Relations on an oral history project in which college alumni are interviewed about their experiences at the college. Such close collaborations between development offices and libraries are rare. This collaboration was successful due to the equal participation of all parties.

Out Of The Basement: Partnering To Enhance The Discovery And Use Of Graphic Novels, Wendy L. West, Rebecca A. Nous

Collaborative Librarianship

This paper presents a project designed to promote and increase the use of graphic novels, previously a seldom utilized collection, at the University at Albany Libraries. Several units in the Libraries collaborated to add additional graphic novels to the collection, augment bibliographic records with genre headings to enhance discovery, and promote this collection in the University Libraries and online. The Libraries used a variety of marketing techniques, including social media. Circulation statistics were recorded before, during, and after the promotional activities. This collaboration not only resulted in an increase in circulation activity for these titles while they were on display …

Providing Access To Government Information: A Survey Of The Federal Depository Library Community, Laura Sare

Collaborative Librarianship

The mission of the Federal Depository Library Program (FDLP) is to provide free, permanent public access to federal government information now and for future generations. In the 20th century, depository libraries received tangible materials, in mostly print format, creating what is now often called the “legacy collection.” Currently the majority of government information is distributed in a born-digital format, sometimes with multiple avenues to online information through government agencies themselves and repositories collecting and digitizing materials. How are Federal Depository Libraries curating their government information collections, both tangible and digital? This study investigated what depository libraries are doing regarding collection …

Cultural Memory In Danger: Sustainable Information, Preservation, And Technology In The Humanities: A Theoretical Approach, Casey D. Hoeve

Collaborative Librarianship

Abstract

Management of library collections is an inherently collaborative process. Spanning multiple generations, materials are selected that support user communities, striving for the optimization of storage and access at the lowest cost.[i] While established partnerships are crucial for the survival of libraries, within any cooperative network, there exist opportunities for divergent practices. Alternative initiatives may have progressive intentions, but competing systems and groups have the potential to disrupt recognized standards and infrastructure, some of which can prove detrimental to information organizations.

Abrupt format changes and technological advancements have altered the way in which materials are currently acquired, accessed, and …

What Collaboration Means To Me: Perspectives On Library/Vendor Collaboration, Erin Gallagher

Collaborative Librarianship

There is much librarians and content providers can do to challenge the narrative that we are constantly at odds, both within the legacy relationship of buyer and seller and within new opportunities for collaboration. This column offers insights and practical suggestions for enriched relationships and future collaboration from the unique perspective of working for and with both vendors and libraries.

Learn By Doing: Cal Poly Pomona's Efforts To Modernize Archival Practices And Increase Student Life Records In Special Collections And Archives Through Collaborative Partnerships, Katie Richardson, Alexis Adkins, Elizabeth Gomez

Collaborative Librarianship

"Learn by Doing" focuses on the steps Cal Poly Pomona Special Collections and Archives staff have taken to modernize and align unit practices with other special collections and archival repositories in the field and their effort to increase the documentation of student life in their university archives. The article outlines steps taken, lessons learned, partnerships established along the way, and suggestions for those wishing to engage in a similar endeavor.

Library Inventory Methods: Using Flexibility And Creativity To Achieve A Common Goal Within A Federated Library System, Jennifer Harveland

Collaborative Librarianship

Overview of a multi-year process in a library system that included weeding, inventory, reclamation with OCLC, and a plan for ongoing collection maintenance accomplished across 90 academic, public, special and school libraries of varying sizes in an 11 county federated region. Article addresses general procedures, best practices and expected and unexpected outcomes of the project. Both regional and individual library perspectives are presented with details about project inspiration, funding, planning, implementation strategies and aftereffects.

Librarians Doing Dh: A Team And Project-Based Approach To Digital Humanities In The Library, Lydia Bello, Madelynn Dickerson, Margaret Hogarth, Ashley Sanders

Collaborative Librarianship

The Claremont Colleges Library embarked on a “learn by doing” Digital Humanities (DH) program and series of team-based projects in order to provide librarians experience working directly with DH methodologies and tools. Drawing from two divisions in the Library, a team of librarians designed an analysis project using DH tools to examine collection development trends on the topic of terrorism. In the process, the team addressed technical obstacles, communication issues and time management techniques that contributed to a productive collaboration. DH can be a catalyst for librarians’ own research beyond serving in a supportive role for the disciplines. With its …

The Canadian Linked Data Summit: Developing Canada's Linked Data Future Through Cooperative Alliances, Jennifer J. Browning, Robin Elizabeth Desmeules, Sharon Farnel, Andrew Senior

Collaborative Librarianship

From October 24 to 26, 2016, the Canadian Linked Data Initiative (CLDI) hosted the Canadian Linked Data Summit in Montreal, Quebec with the goal to increase awareness and nurture collaboration for linked data production in Canada. The Summit was inspired by CLDI’s investment in developing and sustaining a cooperative plan for Canadian linked data development for libraries, archives, museums, and other cultural institutions across the country. CLDI, comprising of Canada’s five top research libraries, the University of Toronto, McGill University, Université de Montréal, University of Alberta, and the University of British Columbia, and partners at Library and Archives Canada, Bibliothèque …

Processes And Strategies For Collaboratively Purchasing Electronic Resources, Sunshine Carter, Danielle Ostendorf

Collaborative Librarianship

Academic libraries collaborate to enhance and expand library services. However, libraries may not pursue collaborative electronic resource acquisitions due to complexity and the lengthy negotiation process. Two University of Minnesota campus libraries conducted a year-long pilot project to investigate intentional and proactive cooperative e-resource acquisitions. This article discusses the key strategies, processes, and lessons learned for collaboratively purchasing content, along with recommended best practices.

Wild Bill Hickok Gets His Kicks: Expanding Collection Development Through Intentional Collaboration., Dave Richards, Thomas A. Peters

Collaborative Librarianship

Various cultural memory institutions (academic libraries, history museums, public libraries, art museums, state agencies, even theme parks) in the metropolitan area around Springfield, Missouri, have been partnering and collaborating for decades in many ways. The collaboration was primarily intentional but at times organic or opportunistic, and revolved around a local history collection strategy. The collaborative efforts expanded geographically beginning with a local history museum and culminating with a partnership to document a legendary national highway from Chicago, Illinois, to Santa Monica, California. A shared central premise based on preserving and providing access to a city’s unique history and place has …

Building A U.S. Federal Government Documents Collection In Hathitrust, Heather Christenson

Collaborative Librarianship

The HathiTrust Digital Library encompasses over 760,000 federal documents digitized from print. HathiTrust has recently begun to focus attention on further developing this collection via the U.S. Federal Documents Program. The program will leverage the power of HathiTrust infrastructure, services, and member contributions and will focus not only on collection building, but also on the enrichment of discovery and access for end users. This article provides history of HathiTrust’s investment in federal documents, background on the program, a description of current goals and activities, and a brief look at the future.

Review Of The Machiavellian Librarian: Winning Allies, Combating Budget Cuts, And Influencing Stakeholders, Courtney Fuson

Collaborative Librarianship

No abstract provided.

The Pivot: Phase 2 Of 2cul Technical Services Integration, Kate Harcourt, Jim Leblanc

Collaborative Librarianship

The Columbia and Cornell University Libraries’ partnership (2CUL) is now in its fifth year. Its composite acronym (2CUL), which condenses a doubling of the two participating libraries’ initial letters, summarizes both vision and mission: a broad integration of library activities in a number of areas – including collection development, acquisitions and cataloging, e-resources and digital management, and digital preservation, and reciprocal onsite use of collections. A key component of the partnership is 2CUL Technical Services Integration (TSI), an initiative funded by a generous three-year grant from the Andrew W. Mellon Foundation to plan for the merger of technical services operations. …

Finding Library Solutions In Adjacent Industries, Lori Bowen Ayre

Collaborative Librarianship

No abstract provided.

Selecting A Shared 21st Century Management System, Al Cornish, Richard Jost, Xan Arch

Collaborative Librarianship

This paper describes the factors that led the Orbis Cascade Alliance, a 37 institution academic library consortium in the Pacific Northwest, to move to a shared library management system. The steps that the Alliance and its 37 member libraries took over a period of years are summarized, including the work of several research and planning groups and a formal Request for Information process. A subsequent Request for Proposal (RFP) process ended in the selection of Ex Libris Alma management system and Primo discovery services for Alliance libraries. The paper also describes the Alliance’s vision for the shared library management system, …

The Quest For Sustainability In International Library Development: The Experience Of The Riecken Foundation, John Boyd, Elizabeth Cramer

Collaborative Librarianship

The Riecken Foundation provides support to communities in developing countries to create sustainable partnership library programs focusing on collection development, technology applications, and assembling professional staff and volunteers. This article studies the experience of the Foundation through research gathered in interviews with Bill Cartwright, President and CEO of the Foundation, along with onsite observations at six participating libraries, and offers analysis of documentation related to these sustainability initiatives. The study also examines the transition of the Foundation from a private foundation to a public charity and the effect this has had in its programming.

Niso And Collaboration: A Place At The Table For All Players, Valerie Horton

Collaborative Librarianship

No abstract provided.

Collaborative Project Development In The Creation Of An Interdepartmental Digitization Workflow, Valerie Prilop, R. Niccole Westbrook, Elizabeth M. German

Collaborative Librarianship

Creating workflows that involve the work of multiple departments within a large organization can be challenging, especially when the procedure itself is complex and involves a number of stakeholders. This paper describes and evaluates a collaborative project to develop an interdepartmental workflow for the digitization of unique library materials in a mid-sized academic library. The project includes an automated project management and materials tracking system. Project development involved three separate departments with different reporting channels. In order to navigate this difficulty and manage the large size of the project, a visual planning technique that included graphical representations of current and …

E-Book Workflow From Inquiry To Access: Facing The Challenges To Implementing E-Book Access At The University Of Nevada, Reno, Amalia Beisler, Lisa Kurt

Collaborative Librarianship

No abstract provided.

Marmot And Prospector—A Statistical Review, Jimmy Thomas

Collaborative Librarianship

No abstract provided.

Jisc Collections: Post-Cancellation Entitlement Registry Scoping Project, Magaly Bascones

Collaborative Librarianship

No abstract provided.