Collection Development and Management Commons^™

Communication Strategies To Support Collections And Budget Management, Evan Rusch, Heidi J. Southworth, Nat Gustafson-Sundell, Lisa Baures, Daardi Mixon, Joe Holtermann

Library Services Publications

As budget management grows more challenging, we will need to communicate as successfully as possible to achieve the best possible outcomes. Communication with departments and administration about budget management and related changes to collections can be crucial to maintain constructive relationships and to improve cooperative planning. Academic libraries often rely on librarian liaisons to communicate directly with departments, but additional communication efforts are sometimes pursued. Our library has recently focused on collections communication across a range of projects and audiences. These projects have included a budget reduction plan and major print deselection project, as well as ongoing, prospective budget management. …

Lawn And Order: Government Information On Gardening, Arizona State University, Fletcher Library

Agriculture/Horticulture

Photographs, Bibliography, and Collection Description for a display of government documents from Fletcher Library at Arizona State University.

America 250, Arizona State University

History

Photographs, Bibliography, Collection Description and Word Search for a display of government documents from Fletcher Library at Arizona State University.

Budget And Collection Management Communication Strategies, Tools, And Methods, Evan Rusch, Heidi J. Southworth, Daardi Sizemore Mixon, Lisa Baures, Nat Gustafson-Sundell, Joe Holtermann

Library Services Publications

Many libraries face challenging budget situations. Communication with departments and administration about budget management and related changes to collections can be crucial to maintain constructive relationships and to improve cooperative planning. Academic libraries often rely on librarian liaisons to communicate directly with departments, but additional communication efforts are sometimes pursued. Libraries could learn from one another by sharing their communication strategies, tools, and methods. Our library has recently focused on collections communication across a range of projects and audiences. These projects have included a budget reduction plan and major print deselection project, as well as ongoing, prospective budget management. The …

When Cpu Is Worse Than A Stick In The Eye: Better Kpis For Strategic Journal Collection Management, Evan Rusch, Heidi J. Southworth, Nat Gustafson-Sundell

Library Services Publications

A video of this presentation is available as an Additional File and also available at https://link.mnsu.edu/kpis-video. 

Libraries frequently rely on variously calculated cost-per-usage (CPU) metrics, but there are other key performance indicators (KPIs) often more strategic for journal collection assessment. These other KPIs can also be more effective for communicating the value of journals. While CPU, in a variety of forms, will probably always be important for evidence-based decision-making, CPU can sometimes obfuscate the real value provided by journal packages and individual journals. We will discuss how CPU can lead to false impressions, especially at the package level. We’ll …

What Do Students Read? Let’S Talk About Data-Informed Library Collections Planning For Student Success, Nat Gustafson-Sundell, Heidi J. Southworth, Evan Rusch

Library Services Publications

Do students read? What do they read? What kinds of information resources are most used by students? What subject areas are most used by students? What do they need from their library if they are going to complete assignments? How can the library plan ahead to meet student needs? The modern academic library is mostly online and highly data driven. The MSU Library Services Collection Management Technology team briefly demonstrated some of the tools they’ve developed to understand student needs. They showcased some of the instruments they’ve used to communicate collections plans to administration, as they’ve strategized to conform to …

Government Documents Constitution Display 2025, Minnesota State University, Mankato

Constitution

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

March 2025 Government Documents Holocaust Display, Minnesota State University, Mankato

Ethnic History

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Black History Month, February 2025, Minnesota State University, Mankato

Ethnic History

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Dr. Martin Luther King Jr. Display, Minnesota State University, Mankato

Holidays

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Lights, Camera, Government Documents!, Arizona State University

Film/Movies

Photographs, Bibliography, and Collection Description for a display of government documents from Fletcher Library at Arizona State University.

Note: This collection was inspired by Hanover College's GPO and the Movies display from 2016.

Fall Wonders, Arizona State University

Wildlife/Nature

Photographs, Bibliography, and Collection Description for a display of government documents from Fletcher Library at Arizona State University.

Drawn To Gov Docs, Arizona State University, Fletcher Library

Art and Music

Photographs, Collection Description, and Bibliography for a display of government documents from Fletcher Library at Arizona State University.

November 2024 Native American Heritage Month Celebration, Minnesota State University, Mankato

Ethnic History

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Government Documents Voter Registration Display October 2024, Minnesota State University, Mankato

Elections/Voting

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

The Budget Proposal As A Constructive Collections Engagement Tool And Practice, Evan Rusch, Pat Lienemann, Heidi J. Southworth, Nat Gustafson-Sundell

Library Services Publications

At Minnesota State University Mankato (MNSU), our story might sound familiar. After more than a decade of flat or decreased budgets, we have cancelled hundreds of journal subscriptions and numerous journal packages. We do occasionally add journals, but only by cancelling others. We often say we are “managing library decline,” and our primary objective is to cut cleanly and accurately, so that we can continue to support accreditation and an evolving curriculum. Over the years, we have developed various tools to guide our cuts and we have demonstrated these at NASIG and elsewhere. These tools have also served for collection …

Subject-Package Measures To Understand The Value Provided By Journal Packages, Heidi J. Southworth, Evan Rusch, Nat Gustafson-Sundell

Library Services Publications

At Minnesota State University Mankato (MNSU), we have been exploring new Key Performance Indicators (KPIs) for journal packages. Most recently, we started developing subject-package measures as a category, including as a measure of utility or as a measure of supply. Although we could previously combine filters per subject and per package, this caused us to narrow data to a single subject. Now, we can display the results for all subjects and packages as one table, which empowers us to make comparisons easily, to understand the value we gain from our packages better, and to see any subject impacts of cancellations …

Novelty Visualizations Of Collections Data: Real Impact Or Comic Interlude?, Nat Gustafson-Sundell, Evan Rusch

Library Services Publications

Nat and Evan have experimented with a new approach to data visualization using Dall-E 3, an image generation tool. The goal has been to create data illustrations, like charts, but using images. They discuss the advantages and disadvantages of this approach as demonstrated through numerous examples.

Negotiation: One Library Spills The Beans, Nat Gustafson-Sundell

Library Services Publications

Nat Gustafson-Sundell describes 7 factors contributing to his practice of license negotiation, including examples from actual negotiations.

Government Documents Constitution Day Display; August-September 2024, Minnesota State University, Mankato

Constitution

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Post Cancellation Access Journal Collections To Improve Library Services, Pat Lienemann, Annalis Luck, Nat Gustafson-Sundell

Library Services Publications

Post Cancellation Access (PCA) journal collections can improve library services. Other libraries can take better advantage of the PCA rights they negotiate and serve as better stewards of the rights they acquire. At the Electronic Resources Minnesota (ERMN) conference in 2022, we demonstrated how to create and maintain PCA collections using the Alma library management system. These collections are useful for several purposes and contribute directly to how we perform holdings analysis.

In this Charleston 2023 presentation, we demonstrate both how to create these collections and how to use them to support core library functions, including collection development and even …

John F. Kennedy Display; November 2023, Minnesota State University, Mankato

History

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Site Definitions And Transfer Obligations, Nat Gustafson-Sundell

Library Services Publications

When licensing journals at Minnesota State University Mankato, we prioritize risk mitigation and, especially, cost containment. We can directly reduce the risk of unbudgeted costs by addressing site definitions and transfer obligations. In this presentation, we explain our approaches to each of these terms.

Ai As A License Review Assistant, Nat Gustafson-Sundell

Library Services Publications

I will present the steps we have taken to develop a prototype AI assistant for license review. I’ll explain our criteria for the selection of an AI tool for this project. We reviewed ChatGPT, Claude 2, Bard, and PDF readers. My goal was to develop an initial prototype in a Jupyter Notebook environment so I could easily re-load context information, including a license checklist, but I’ll explain why I revised this goal, instead to linger over license review interactions with ChatBots. I’ll discuss early results, demonstrate example license review interactions, and outline my next steps.

Government Documents Constitution Day Display, August-September 2023, Minnesota State University, Mankato

Constitution

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

The Collections Pbi: Interactive Data Visualization For Campus Outreach, Nat Gustafson-Sundell, Evan Rusch, Pat Lienemann, Jeff Rosamond

Library Services Publications

At Minnesota State University, Mankato, we have developed a new approach to collections outreach utilizing interactive data visualization in Microsoft Power BI. The new tool, which we call the Collections PBI, empowers us to demonstrate very clearly and vividly the library's value to campus. The Collections PBI can be used for a variety of purposes, including collection development and collection evaluation, for program review and accreditation. We will demonstrate the Collections PBI and talk about how we are using it to support collections outreach and other library priorities. We'll also discuss design and development issues so others can see how …

Montana, Challenged Books And Responses, Kellian Clink

Library Services Publications

Why are books being challenged in Montana? How are library's responding? What are the outcomes? What's the future hold? Kellian Clink will share results from a November 2022 survey that queried Montana Librarians about kinds of challenges & responses,

Fema Display, In Coordination With Disaster Awareness Week, Minnesota State University, Mankato

Weather/Natural Disasters

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Americans With Disabilities Act Of 1990 Display, Minnesota State University, Mankato

Civil Rights

Bibliography and photographs of a display of government documents from Minnesota State University, Mankato.

Bat Week, October 24-31, San Diego Public Library

Wildlife/Nature

Bibliography and photographs of a display of government documents from San Diego Public Library.