Library and Information Science Commons^™

Relax, Be Earnest: Marketing A Serials Deselection Project, Stephanie J. Spratt

Charleston Library Conference

Many libraries use the fear of public outcry as a reason to limit interaction with their communities while in the process of deselecting materials. This paper proposes that well‐written policies, process transparency, and a properly managed promotional plan are the best approaches to building goodwill and support among concerned constituents. “Throwing away books” does not have to be done in secret. A process for transforming internal goals into external communications and marketing events is provided along with a discussion of the partnerships and resources needed to accomplish that transformation. Outcomes of the project, including reutilization of space, updated library policies, …

Streamlined Licensing Through Institutional Master Agreements: A Success Story, Corey S. Halaychik

Charleston Library Conference

The University of Tennessee implemented a master agreement initiative in fall 2012 as an effort to create a more effective and efficient contract review and approval process. The initiative, a joint venture between the campus libraries, the University’s System Office of Contracts Administration, and the Purchasing Department, started with one basic master agreement and quickly expanded to over 115 signed documents. The agreements cover the vast majority of library electronic and media resource vendors and have reduced contract volume by more than half. When master agreements are in place, terms and conditions no longer sit awaiting review and approval for …

The Devil Is In The Details: Managing The Growth Of Streaming Media In Library Collections, Jesse Koennecke, Susan Marcin, Matthew Pavlick

Charleston Library Conference

With the advent of streaming music and video services, patrons have grown accustomed to accessing media on their computers and mobile devices. This method of consuming media has spread into the realm of libraries and includes less‐than‐mainstream content not available through Netflix, Amazon, or Hulu. Some vendors have addressed this growing demand by making their video content available for streaming through subscription databases or by renting and purchasing individual titles to be hosted on a server. Streaming video content not available through databases or purchasing and renting individual titles, usually involves acquiring the DVD, encoding it and hosting the file …

Doing Things Differently In The Cloud: Streamlining Library Workflows To Maximize Efficiency, Vanessa A. Garofalo

Charleston Library Conference

Libraries share many common challenges, including ever more complex collections, systems, and workflows, as well as increased user demand. To help manage these challenges, today’s cloud‐based library management services are offering workflows that save library staff time and discovery solutions that meet users’ needs. Libraries using these services are seeing drastic reductions in the time it takes to perform routine tasks because of the integration between libraries, applications, partners, and data.

As a result of doing things differently, libraries save staff time and money while streamlining workflows and improving efficiency. In short, cloud‐based library management services like OCLC’s WorldShare Management …

How Is That Going To Work? Part Ii—Acquisitions Challenges And Opportunities In A Shared Ils, Kathleen Spring, Damon Campbell, Carol Drost, Siôn Romaine

Charleston Library Conference

Building on a presentation given at the 2013 Charleston Conference, this article continues the discussion about acquisitions policies, workflows, and consortial collaboration in a next‐generation shared ILS. The Orbis Cascade Alliance is a consortium of 37 public and private academic institutions in Oregon, Washington, and Idaho. In January 2013, the Alliance began a two‐year process of migrating all 37 institutions (in 4 cohorts, with a new cohort going live every 6 months) to Ex Libris’s Alma and Primo in order to realize efficiencies and increase collaboration within the consortium. The authors, who represent institutions in the first and third cohorts, …

Developing A Weighted Collection Development Allocation Formula, Jeff Bailey, Linda Creibaum

Charleston Library Conference

In this session the presenters demonstrated and discussed how to create a spreadsheet‐based library collection development allocation formula to help acquisitions personnel better manage their library’s limited collection development resources. The presenters demonstrated and led participants through Arkansas State University’s process of creating an Excel‐based formula that utilizes criteria relevant to their specific library and institution. Key to the success of this formula is the use of a separate weight applied to each factor used in the formula. Factors selected include the number of students graduating from each degree program, courses offered by each academic department, departmental credit hour production, …

Employing A Use Factor To Distribute Monographic Funds, Cindy D. Shirkey, Lisa Sheets Baricella

Charleston Library Conference

In the fall of 2012 East Carolina University’s Joyner Library was looking to create a new fund allocation formula. The current one at that time had been in use since 1982, and we felt there might be a better way of distributing money—a way that took into account current needs. To create the new fund allocation formula, we took a collection evaluation concept and married it with knowledge gained about fund allocation formulas through research of the literature and investigation into our own past. We ended up with a fund allocation formula that employs Bonn’s use factor and the average …

I’Ll Be Back: Post‐Purchase Activities And Roi, Michael A. Arthur, Tim Bucknall, Stephanie Kaelin, Sarah Schulman, Kristi Showers

Charleston Library Conference

What kinds of services and support should be expected after the sale? Vendors are increasingly providing postsale services to their customers, typically in the form of account development. This panel discussion examined experiences that vendors, libraries, and consortia have had with one another, including which services have been beneficial, and explored future enhancements that will benefit libraries and users. The panelists provided specific examples of past collaborations, including customized trainings, usage analysis, and professional development events. Panelists discussed topics of interest to librarians and vendors with a focus on ways to get the best ROI out of library resources. Librarians …

Earnestly Finding The Fun In Fund Codes, Leslie O'Brien, Tracy J. Gilmore, Connie Stovall

Charleston Library Conference

Collections and acquisitions staff at Virginia Tech and The University of Alabama presented two very different models for structuring fund codes and discussed the benefits and difficulties inherent to each method. Both groups share their philosophy and approach for allocating appropriate fund codes for budgeting, reporting, and analytical purposes, and highlight important considerations to be made when creating a fund code structure.

Serious Savings With Short‐Term Loans, Erin L. Crane

Charleston Library Conference

The Liberty University Jerry Falwell Library serves a student body of over 100,000 students, most of whom are enrolled in online programs. By necessity the library prioritizes electronic resources, and in recent years, it has begun to invest more heavily into e‐books. In spring 2010 the library adopted a patron‐driven acquisition (PDA) program with ebrary in an effort to better support the needs of the online students. The program was very successful, but as patrons became more comfortable with e‐books and the online student population increased, costs also rose dramatically. In addition, the library had implemented an evidencebased method for …

Cost Impact In Managing The Transition To An Open Access Model, Gayle Rosemary Chan

Charleston Library Conference

Open access to scholarly resources is a growing dimension in the universe of scholarly communication. The impact of open access on the traditional model of acquisition and access is just beginning to surface. In managing the transitioning toward open access, libraries will benefit from the model of use analytics developed by the collection development team at HKU to rationalize the value of library investment and to refine collection priorities for the future development of the collections and budget. This paper will discuss the collection building strategies of my university to tackle the major challenges in managing the transition to open …

Introduction, Leah Hinds

Charleston Library Conference

No abstract provided.

Preface And Acknowledgments, Katina Strauch, Bruce Strauch

Charleston Library Conference

No abstract provided.

Table Of Contents, Katina Strauch, Bruce Strauch

Charleston Library Conference

No abstract provided.

Self-E 101: A Lesson For Academic Libraries In Connecting Self-Published Authors And Readers, Corrie Marsh, Mitchell Davis, Meredith Schwartz, Etta Verma, Eleanor I. Cook

Charleston Library Conference

SELF-e is an innovative collaboration between Library Journal and BiblioBoard that enables public libraries to provide curated self-published e-books to library readers in a simple and elegant way. The session will give an overview of how the program was conceived, how it works and lessons academic libraries can take as it has been implemented across the country. Representatives from BiblioBoard, Library Journal and NC Live will discuss how SELF-e can represent certain populations on campus—i.e., student, alumni, or faculty. Ms. Cook will discuss Issues in collecting Self Published Books for Academic Libraries. Ms. Marsh will lead exploration with the panelists …

Building Capacity In Your Library For Research Data Management Support (Or What We Learned From Offering To Review Dmps), William M. Cross, Hilary M. Davis

Charleston Library Conference

In our evolving effort to build infrastructure and support around research data management needs, we found traction in launching a data management plan review service. In doing so, we have been able to achieve multiple goals: 1) support the research process; 2) create active learning situations for subject liaisons to engage in and learn how to support data management planning; 3) find resonance with campus‐sponsored research officers; 4) collaborate with other campus research support groups including campus IT, the institutional review board, and statistical consulting; 5) and participate in the national dialogue about the tensions of data management.

Libraries Leading The Way On The Textbook Problem, Marilyn Billings, William M. Cross, Brendan O'Connell, Gregory Raschke, Charlotte Roh

Charleston Library Conference

Escalating textbook costs and continually evolving technologies for delivering course content have combined to place the “textbook problem” at a boiling point ripe for systemic change. This article describes two efforts to address the “textbook problem” by offering incentive grants to faculty members who adopt, adapt, or create open educational resources (OERs) to replace costly textbooks. It describes programs at UMass Amherst and North Carolina State University and discusses the role of the library as a campus leader, educating faculty on new textbook models and investigating and providing incentives to incubate change.

Peeling Apart The Layers: Library Services To Online Education Consortia, Amy D. Coughenour

Charleston Library Conference

Universities and colleges have been forming online education consortia as one of many methods to better serve their students while reigning in the rising costs of higher education. While libraries’ responses to these consortia vary, there are trends in the methods and standards being used. This paper reviews some of the literature published about library services in online education consortia, evaluates a selection of interstate and intrastate online education consortia, and provides information about the beginning stages of a library service model in a new online education consortium—Concordia Online Education. Because Concordia Online Education is new, the library services across …

Engrossed, Enraged, Engaged: Empowering Faculty In Transforming Scholarly Communication, Jen Waller, Jennifer W. Bazeley

Charleston Library Conference

Librarians are deeply invested in the scholarly publishing lifecycle. This investment, in tandem with an evolving scholarly communication system, has encouraged librarians to become advocates for transformation in this landscape. At the same time, some faculty members have been slower to understand the complexities of the current system and its evolution. At Miami University, traditional communication methods weren’t sufficient to meaningfully engage faculty in these evolving trends. As a response, several librarians designed and cofacilitated two Scholarly Communication Faculty Learning Communities (FLCs) for two academic years. These FLCs have been the most successful method of increasing faculty understanding about scholarly …

Gift‐Gaining: Ideas For Effective Gift Processing, Mark C. Henley

Charleston Library Conference

Personnel turnover and other factors led the University of North Texas Libraries to repurpose staffing to process gift items in 2014. None of the new personnel had experience in evaluating gifts. As the reassigned personnel began its work, it became clear that intensive training and a reevaluation of procedures was necessary for effective processing of these materials. This presentation looked at the issues that arose and the solutions that emerged from the reevaluation. Told from the perspective of the new gifts coordinator, the session sought to present a case study that provided attendees with examples of tools they can implement …

Don’T Leave The Faculty At The Station: Introducing Faculty To Collection Development Grants, Don J. Welsh, Martha E. Higgins, Stephen D. Clark

Charleston Library Conference

In 2012, a collection analysis report was published outlining the results of a year‐long study of the College of William and Mary Library collections comparing it to those of other peer institutions using OCLC’s collection analysis software. As a means to address some of the deficiencies brought out in the report as well as provide outreach and curricular support, the library began to offer collection development grants to college faculty. This has been a fruitful experience to build collaborative efforts with faculty; to fill gaps in the library collections; enhance curricular and faculty research support; and to provide outreach to …

The Challenge Of Evaluating And Developing An Interdisciplinary Collection: The East Asian Collection At The Public College, Ewa Dzurak, Kerry Falloon, Jonathan Cope

Charleston Library Conference

When the faculty of the College of Staten Island, CUNY (CSI) introduced a new baccalaureate level program in East Asian Studies the library faced the challenge of evaluating the adequacy of its holdings to support the program and its future development. Multidisciplinary fields of study (e.g., East Asian Studies) that pertain to a specific geographical or cultural area present a unique set of evaluative issues because their subject content cannot be confined to set classification ranges, rendering the traditional methods of collection analysis inadequate. This poster will present the results of an evaluation of CSI’s East Asian Studies collection, discuss …

No Crystal Ball: Planning For Certain Future Cuts When The Future Is Uncertain, Paoshan W. Yue, Gail F. Stanton, Karen S. Grigg, Beth Bernhardt

Charleston Library Conference

This paper is a combined presentation from the University of Nevada, Reno Libraries and the University of North Carolina at Greensboro.

Many academic libraries have to make decisions about journal and database subscriptions before the university releases the upcoming budget. Often, it is necessary to not only make decisions for the following fiscal year without a final budget, but to plan ahead and forecast for an additional year. The University of Nevada, Reno Libraries approached it with a comprehensive collection review, covering print and electronic journals, journal packages, and databases. A wide range of data from various sources was brought …

Do Libraries’ Needs Still Match Publisher Offerings? “The Truth Is Rarely Pure And Never Simple” (Oscar Wilde), John Banionis, Nadia Lalla, Don West

Charleston Library Conference

Given the continued state of strained library budgets and increasing content offerings from publishers, the authors set out to investigate this current environment from the perspectives of both library and publisher. After reviewing the array of publisher offerings as well as ongoing collection development issues faced by libraries, the authors moderated an open discussion with their peers to determine if any new models and solutions offered by publishers help to address these concerns, and if not, what the library community would like to see as an ideal acquisitions model.

Breaking It Down: Electronic Resource Workflow Documentation, Alexandra Hamlett

Charleston Library Conference

Managing electronic resources is a fairly complex process faced by librarians with ever more frequency in today’s digital environment. In an effort to approach the possibility of purchasing an electronic resource manager (ERM), electronic resource workflow processes were investigated and documented. The life cycle of electronic resources takes a very different form than that of its print counterpart, and it can prove immensely useful to the library to examine these workflows. Such workflow documentation can offer the opportunity for analysis, exposure of problem areas, occurrences of overlap or duplication, and can lead to discussions amongst faculty and staff that are …

Library Of Congress Recommended Format Specifications: Encouraging Preservation Without Discouraging Creation, Ted Westervelt, Donna Scanlon

Charleston Library Conference

The Library of Congress has a fundamental commitment to acquiring, preserving and making accessible in the long term the creative output of the nation and the world. The Library has devised the Recommended Format Specifications to enable it to identify what formats will most easily lend themselves to preservation and longterm access, especially with regard to digital formats. The Library is doing this to provide guidance to its staff in their work of acquiring content for its collection, but we also seek to share this with other stakeholders, from the creative community to vendors to other libraries, each of which …

Changing Library Operations, Allen Mckiel, Jim Dooley, Robert Murdoch, Carol Zsulya

Charleston Library Conference

The following article was presented in a panel discussion which explored library operational adaptations to the changing technologies of information distribution and usage. The librarians on the panel presented glimpses of the changes occurring in their library operations as they transition to services without print. The librarians explored, through the evidence of their changing library operations, a range of topics, for example: trends in e‐resource acquisition and usage; changes in consortia; processing and organizational changes; and developments in open access publishing and library e‐publication. After initial presentations, the panel and moderator encouraged questions, comments, and discussion with attendees.

Good Things Come In Small Packages: Getting The Most From Shared Print Retention And Cooperative Collection Development With A Small Group Of Libraries, Teresa Koch, Cyd Dyer, Pamela Rees

Charleston Library Conference

In June 2013, the Central Iowa Collaborative Collections Initiative (CI‐CCI), inspired by a Charleston preconference on data‐driven shared print collections, was established. CI‐CCI went from being just an idea to a formal, MOU‐governed organization in just six months. It is consists of a group of five mid and small central Iowa private academic libraries. Members are Central College, Drake University, Grand View University, Grinnell College, and Simpson College.

Digital And Physical: Coevolving Formats In Today's Research Libraries, Cynthia Sorrell

Charleston Library Conference

Academic libraries have been at pivotal crossroads for some years as deans and their staffers realize the perplexing shortage of shelf space for print volumes while at the same time determining the optimum balance of physical resources on shelves in light of the exploding world of online digital information. The question of what is the best format for the library users’ research, teaching, and scholarship continues to be analyzed, assessed, and discussed. As a result, new and innovative library business models are evolving that consider dramatically "revisioning" floors of library space to accommodate the ever‐changing needs of library users while …

Shelf Ready Doesn't Always Mean Ready For The Shelf, Stacey Marien, Alayne Mundt

Charleston Library Conference

The Acquisitions and Cataloging Departments at American University have embarked on a partnership whereby an acquisitions specialist uses a cataloging checklist to check various aspects of shelf ready records for correctness and accuracy. Any books that don't meet the requirements of the checklist are automatically routed to the Cataloging Department for additional copy cataloging. Over the course of several years of refining the checklist, the number of approvals bypassing Cataloging has gone from 24% to 60%, which has freed up the Cataloging Department to work on more original and complex cataloging work. This has also led to other collaborations between …