Social and Behavioral Sciences Commons^™

The Mindset Of Recordkeeping: The Intersection Of Records Management And Organizational Psychology, Hannah N. Pryor

Faculty Scholarship

Purpose: This literature review aims to synthesize records and information management (RIM) with the professional literature of industrial/organizational (I/O) psychology to explain undesirable recordkeeping behaviors that may manifest in employees who interact with business records. Design/methodology/approach: The author’s views are based on a literature review of both records management and organizational psychology trends and draw on case studies that identify undesirable recordkeeping behavior. Findings: There is considerable overlap between the problems encountered by RIM professionals and the answers offered by I/O psychology. I/O psychology offers us the tools to better understand recordkeeping behaviors. Originality/value: The author proposes using I/O psychology …

Right To Information Act And Records Management Practices In Some Selected Metropolitan Assemblies In Ghana, Ernest Effah Mr., Akwasi Duffour Frimpong Mr.

Library Philosophy and Practice (e-journal)

ABSTRACT

Every organization requires records. Transparency, accountability, and efficient service delivery are all enhanced by effective records management. The capacity to exercise one's right to access records is contingent on effective records management and its availability in government ministries and public bodies. The study investigated the records management and the right to information in some selected metropolitan assemblies in Ghana. These selected metropolitan assemblies include the Accra Metropolitan Assembly, Tamale Metropolitan Assembly, and Kumasi Metropolitan Assembly. A survey research design was used to carry out the study. A total of 80 participants were used for the study. Questionnaires were used …

Influence Of Records Management Practices, Work Environment And Administrative Effectiveness In Lagos State Judiciary, Nigeria, Otobo Elvis Efe

Library Philosophy and Practice (e-journal)

This study examines the influence of records management practices, work environment and administrative effectiveness in Lagos State Judiciary, Nigeria. The study adopted a survey research design. The population of the study consisted of 328 administrative staff of Lagos State Judiciary, Nigeria. Total enumeration was used. Cronbach’s Alpha reliability coefficients for the constructs ranged from 0.93 to 0.94. A response rate of 100% was achieved. Data were analyzed using descriptive and inferential (multiple and linear regression) statistics. Findings showed that records management practices and work environment jointly influenced administrative effectiveness (Adj. R² = 0.333, F(2, 326)= 39.520, p …

Records Management Practices To Improve Efficiency And Service Delivery At Qalakabusha And Westville Correctional Facilities, Lungelo S. Mbatha, Lungile Luthuli

Library Philosophy and Practice (e-journal)

The management of records is an important function in correctional facilities as it improves accountability, safety, security and accessibility of records pertaining to offenders and the various programmes provided. The inadequate management of records however is a wide spread issue in most South African correctional facilities, as evidenced by maladministration and the loss of important offender records. This study was conducted to ascertain the records management practices of two correctional facilities in South Africa in the province of KwaZulu-Natal. The research was conducted at Qalakabusha and Westville correctional facilities with the purpose of finding out the types of records kept, …

Penemuan Kembali Arsip Ditinjau Dari Aspek Sistem Sarana Danprasarana Serta Pemberkasan Aktif, Muhammad Rafli Anas Syukron, Retno Wulandari, Wiwiet Mardiyati

Jurnal Administrasi Bisnis Terapan (JABT)

The importance of records cannot be overstated for a company or government body,as they can be compared to a critical organ or as the "heart" of the organization or institution, making decisions and as proof that perhaps a rules and regulation or program has been executed. Each agency's active records are, of course, created on a daily basis, when there's no records management, the amount of records will increase and turn into a jumble of paper. The National Archives of Indonesia or ANRI places a high value on record management. In order to establish wellmanaged and ordered documents that make …

Archives In An Academic Library: The Case Of A Private University In The Philippines, Sheryll D. Barut, David A. Cabonero

Library Philosophy and Practice (e-journal)

Records in the university archives are important sources of information for researchers and other stakeholders because these are created to preserve and conserve the institutional memory and the local cultural heritage. The study used the qualitative method of research to determine the status of the University Archives of Saint Mary’s University (Philippines) in terms of: 1) scope, interpretation, and objectives; 2) functions of the University Archives; 3) structure and staffing pattern; 4) management of archival records; 5) transparency of transactions and access to information; (6) standards, inspection, reporting, and audit; 7) administration of University Archives; 8) miscellaneous provisions; 9) permanent …

The Archival Knowledge And Practices Of Academic Librarians In A Private University, Sheryll D. Barut, David A. Cabonero

Library Philosophy and Practice (e-journal)

Archivists are managing a large amount of information every day. Hence, the basic foundation of archival philosophy is understanding the nature of archives and manuscripts and that an archivist or a librarian should manage the collections to properly preserve corporate memory. This study used the descriptive methods of research using survey questionnaire to: 1) determine the extent of knowledge and practices of academic librarians on the ten domains based on RA 9470 namely: a) scope, interpretation, and objectives; b) functions of the University Archives; c) structure and staffing pattern; d) management of archival records; e) transparency of transactions and access …

Archiving Forward And Backward: Two Perspectives On Capturing The Impact Of Limited-Life Foundations, Lori Eaton, Phoebe Kowalewski

The Foundation Review

Foundations that document their knowledge through an archives are creating a rich legacy of information. Archives preserve and provide access to the raw data that allow researchers to study and analyze grantmaking and its impact on people and communities.

Limited-life foundations may have an even greater incentive to capture their work in an archives: Once they close their doors, much institutional knowledge is lost. By examining two specific cases — the Ralph C. Wilson, Jr. Foundation, which began planning for its archives early it its work, and the Atlantic Philanthropies, which began the process later — this article discusses what …

Mission-Driven Recordkeeping: The Need For Rim Staff In U.S. Nonprofit Organizations, Emily Mercer

School of Information Student Research Journal

As a robust and growing industry, often with strong ties to communities served, there is much potential for nonprofit organizations to harness powerful and rich databases of cultural information not found in any other sector. Yet research shows that in most cases, nonprofit organizations operate on limited budgets, tight deadlines, and may see the task of properly managing records as counter-productive to the mission of the organization. This research examines the systems of recordkeeping in nonprofit organizations in the U.S. and argues that record keeping staff must be considered an essential component for a nonprofit organization to survive and thrive.

Records Disposal Governance At Lower Levels Of Governments In Uganda: The Case Of Arua District Local Government, Francis Ssekitto

Library Philosophy and Practice (e-journal)

The study aimed at examining the methods used in disposing off records and finding out the challenges hindering proper disposal of records and suggest recommendations to improve records disposal in Arua District Local Government.

The study adopted a non-experimental, qualitative, explanatory-descriptive approach that was contextual. Data was collected by means of interviewing and observation.

It was noted whereas, it is true that there are national laws regarding records management, these seem to guide the process of disposal in passing, are too old to deal with current realities or are not suited to the needs of the lower levels of local …

Evaluation Of Records Management Practices At The Ministry Of Health, Abia State, Nigeria, Prof. Gabriel O. Alegbeleye, Uzoma C. Chilaka

Library Philosophy and Practice (e-journal)

Records in any organization is very vital and an important asset. This article evaluates records management practices at the Abia State Ministry of Health. This study reports on part of a doctoral research project by Chilaka (2018) that sought to look at the influence of records management practices and organizational culture on good governance in Abia State Civil Service, Nigeria. The aim of the study was to evaluate records management practices at the Ministry of Health and suggest ways in which these practices can be improved upon. The objectives of this study were: to establish the existing records management practices …

A Change Would Do You Good: Transforming Archives With Cross-Sector Perspectives, Kayla Harris

Marian Library Faculty Presentations

The various “sectors” of archives and related professions, whether functional or institutional, increasingly diverge from each other in priorities, strategies, and constituencies. For the archivist or records manager changing positions across sectors, however, an opportunity exists to bring skills and insights learned in previous field(s) to transform the work being done in these new places. Cross-sector experiences also give archivists and records managers an opportunity to reflect on how their transitions have transformed their outlook on the profession as a whole, and their role within it. In this lightning round session, eight archivists will share how prior experience in a …

“No Rhyme Or Reason:” Surveying Legislative Records Retention Practices In The U.S. House Of Representatives, Nahali R. Croft

Provenance, Journal of the Society of Georgia Archivists

Because the records of individual Members of the House of Representatives are considered personal property, what happens to those records once a Member leaves office is up to him or her. Legislative records, particularly files and reports used to develop policy and draft bills, have historical value and are one of the types of files most used in current Congressional collections, as they point toward legislative intent. The House Records Management Manual for Members suggests that offices permanently maintain these types of files. This study reveals to what extent House offices are preserving records that provide future researchers with legislative …

Learning From Data: Using Technology To Gain Deeper Meaning From Archives, Emily Mercer

Emily Mercer

Give Us Your Stuff! Streamlining University Records Transfers, Carly Dearborn, Neal Harmeyer

Libraries Faculty and Staff Presentations

Purdue University Archives and Special Collections seeks out content created by university-affiliated departments, groups, and personnel. The collection development policy of Archives and Special Collections specifically states that documents important to capture university history, administration, or culture will be collected. This presentation outlines the steps and initiatives undertaken by Purdue Archives and Special Collections to implement a rigorous, standardized digital records transfer process.

Proposal For A Digital Archives Program At The Dr. Joann Rayfield Archives, Eric Willey, April Karlene Anderson, Ross Griffiths, Dallas Long

Faculty and Staff Publications – Milner Library

A report submitted in April 2016 discussing the creation of an infrastructure for the collection and preservation of digital files by the archives of Illinois State University. Includes three possible strategies based on monetary cost and staff time, with hardware and software recommendations appropriate to each.

Digital Preservation Strategies For A Small Private College, Meg Miner

Meg Miner

Well established “best practices” in digital preservation (DP) do little to address day-to-day realities in repositories that cannot dedicate funds or staff to DP workflows. What can a Lone Arranger do to ensure good stewardship for born digital and digitized institutional records before a complete preservation system is in place?

Managing Patron-Driven Acquisitions (Pda) Records In A Multiple Model Environment, Daniel C. Draper

Daniel Draper

Shining A Light On The Digital Dark Ages, Meg Miner

Meg Miner

Technical Bulletins: Online Data Backup (2012), Justin O'Hara

MTAS Publications: Technical Bulletins

This publication describes how city data may be lost or compromised and practical ways to protect data with a backup.

Technical Bulletins: Developing Your City's Archival Policy For Electronically Stored Information (2012), Josh Jones, Justin O'Hara

MTAS Publications: Technical Bulletins

This publication is intended to provide guidance, especially to smaller cities, in the creation and implementation of a practical and cost-effective archiving policy for Electronically Stored Information (ESI).

Fair Credit Reporting Act (2012), Richard Stokes

MTAS Publications: Full Publications

The FCRA requires employers who use outside agencies to perform credit or other background checks (including criminal, reference, or driving record checks) to comply with comprehensive notice, consent, and disclosure obligations both prior to doing the checks and after the results are reported.

Collecting Campus Culture: Collaborations And Collisions, Meg Miner, Stephanie Davis-Kahl

Meg Miner

From the 2007 implementation of Illinois Wesleyan University’s institutional repository (IR), an archivist and special collections librarian and a scholarly communications librarian have worked on its development and expansion from each position’s unique perspective. They have found themselves united on some fronts, but divided at times on big picture questions such as the definition of campus culture and the extent to which the IR should contain products of that culture, how best to describe and structure collections, and who should be responsible for certain collections. Through regular dialogue on these concerns and efforts to understand each other’s perspective, the colleagues’ …

Creating A Records Management Program At Illinois Wesleyan University, Meg Miner

Meg Miner

The case study author contributed to volume author and lone arranger Christina Zamon's work on "a comprehensive range of topics....[including] case studies by a dozen practitioners representing diverse backgrounds, institutional settings, and geographic locations discuss[ing] the challenges they faced when they found themselves responsible for the full spectrum of archives work with limited or no paid staff to assist.

Collecting Campus Culture: Collaborations And Collisions, Stephanie Davis-Kahl, Meg Miner

Meg Miner

[Note: This poster was revised by Meg Miner from an April 2011 work presented by Davis-Kahl and Miner to ACRL.]

In 2007, a library at a small liberal arts college jumpstarted two initiatives that set two colleagues on a parallel path to collecting, archiving and digitizing campus content, such as student and faculty scholarship and creative works, internal publications, minutes of key committees, historical information, and other materials. An archivist and special collections librarian and a scholarly communications librarian, were tasked, respectively, with creating and implementing a records management program and a scholarly communications program, including coordination of a new …

Open Records: A Guide For Municipal Officials (2011), Josh Jones

MTAS Publications: Full Publications

This guide summarizes Tennessee’s open records laws as of the end of the 2010 legislative session and includes practical applications for municipal officials and employees.

Technical Bulletins: Fair Credit Reporting Act (2011), Richard Stokes

MTAS Publications: Technical Bulletins

The provisions of FCRA, CRECA and FACTA directly affect those cities that use outside agencies to secure information about applicants and employees.

Open Records: A Guide For Municipal Officials (2010), Josh Jones

MTAS Publications: Full Publications

This guide summarizes Tennessee’s open records laws as of the end of the 2009 legislative session and includes practical applications for municipal officials and employees.

Hot Topic: Management Of Personnel Records (2009), Don Darden

MTAS Publications: Hot Topics

MTAS recommends that every city in Tennessee maintain its personnel records in a central location and that such records be under the custodianship of a trained employee or employees, depending on the size of the city.

Website Records Management: An Arma International Guideline

Meg Miner

This guideline explores how information posted on websites may constitute records. It offers records and information management advice and best practices recommendations so that website records may be managed appropriately.

Comments on the content of this publication should be sent by e-mail to standards@armaintl.org or by mail to: Nancy D. Barnes, PhD Standards Development, ARMA International 13725 W. 109th St., Suite 101 Lenexa, KS 66215