Library and Information Science Commons^™

Kent State University Libraries received a two-year grant in 2016 to aid digitization initiatives around the May 4th Collection. The grant funded digitization of the selection of the large archival collection and the library developed new workflows to address copyright and privacy issues. The session will provide information around complex copyright and privacy issues in archives, including fair use analysis, permission-seeking and review of privacy.

The session will address privacy concerns to consider within personal digital archives, particularly when access to information from the item or collection is openly available. Privacy is often an elusive term, difficult to pin down and collectively define. And perhaps even more difficult to use and apply as a working standard or ethical value to uphold within a project.

The session will outline types of private information that may be more readily apparent, such as personally identifiable information (social security number, medical information, etc.), as well as that which may be less obvious or inconspicuous in nature. The impact of …

In order to aid digitization of the Kent State University May 4th Collection in preparation for the 50th anniversary, University Libraries received a National Historical Publications and Records Commission (NHPRC) grant which funded digitization of a selection of the large archival collection. Librarians developed new workflows to address copyright and privacy issues in assorted archival materials to be digitized. The session will highlight this work, and also provide information on the approach to complex copyright issues present in many archival collections, including fair use analysis and permission-seeking. Lastly, effective cross-training of staff and student assistants will be reviewed.

The session will outline one approach to assessing titles that fall within a portion of U.S. copyright law (Section 108(h)) to include published works from 1925-1944 into digital initiatives. This talk will include current work that involves library personnel from digital projects, copyright, cataloging, collection development and systems to identify and select titles that qualify in the copyright exception, focusing on defining "forgotten" and "neglected" works. The talk will provide tips for librarians to start a Last 20 project with some initial steps for collections of any size.