Social and Behavioral Sciences Commons^™

Managing Sustainability And Scalability With Successful Archival Projects: Two Lone Arranger, Dual-Role Archivist Case Studies, Autumn M. Johnson, Ann E. Merryman

Provenance, Journal of the Society of Georgia Archivists

Two lone arranger, dual-role archivists are faced with highly successful, yet outsized, collaborative projects that have placed unexpected demands on time and resources. The archivists describe their successful projects which similarly engage students with primary source archival materials in innovative ways, from expanding the use of the institutional content management system (CMS) for student creators to providing career-relevant training to German language students. While these projects provide opportunities for institutional and community recognition and engagement with the archives, they require the archivist to consider ways to manage sustainability, scalability, and assessment of their collections along with their overwhelming workload. Lone …

In With The Old: Encouraging Archives Use With Innovative Faculty Outreach, Kimberly Veliz, Ronald Rozzell

Kansas Library Association College and University Libraries Section Proceedings

In order to encourage archives usage, an instruction librarian and archivist at a small community college collaborated to design an interactive instruction session for faculty. The session was to use breakout boxes to demonstrate how to incorporate archival materials into classroom activities at an institution wide professional development workshop event. Plans for an in-person breakout box session were scrapped after the COVID-19 Omicron wave forced workshops online. After designing and carrying out an online archives introduction, the session was reconfigured back into an in-person session utilizing breakout boxes. Despite lower-than-expected attendance, the innovative outreach made faculty and staff aware of …

Cycles Of Learning And Growth: Developing The Tribal Digital Stewardship Cohort Program Guided By Indigenous Perspectives, Lotus Norton-Wisla

Journal of Western Archives

This article provides lessons learned through four cycles of the Tribal Digital Stewardship Cohort Program at Washington State University’s Center for Digital Scholarship and Curation. The author coordinated the hybrid online and in-person training program from 2015-2020, focused on the unique needs of staff at Indigenous archives, libraries, and museums at the beginning of digital projects with unique access considerations. The learning and professional growth of program staff was informed by the participants in the program, whose words and work are highlighted in the article. The author reflects on the program design, curricular outcomes, site visits, building relationships and peer …

Ethical And Anti-Oppressive Metadata: A Collaboration Between Catalogers And Archivists At George Mason University Libraries, Liz Beckman, Lynn Eaton, Yoko Ferguson, David Heilbrun, Rachel Lavender, Tricia Mackenzie, Dorothee Schubel

Collaborative Librarianship

Systems of library and archival resource description have historically reinforced the societal power structures of white supremacy, patriarchy, and cis-heteronormativity. Following the framework of critical librarianship and acknowledging our positionality as predominately white departments, George Mason University Libraries’ Metadata Services (MS) and Special Collections Research Center (SCRC) have been engaging in a variety of projects of reparative resource description. To discuss points of collaboration between the two departments, the Task Force for Ethical and Anti-Oppressive Metadata (TEAM) was formed, consisting of staff and faculty members from both groups who work with resource description. Although the departments have a history of …

Aim High: Pushing Collaboration And Outreach Limits For The 50th Anniversary Of Apollo 11, Molly Stothert-Maurer, Julie Swarstad Johnson

Journal of Contemporary Archival Studies

Exhibits in archives and special collections function as an important outreach tool for these specialized, sometimes formidable repositories. Exhibits increase public knowledge of available collections, promote engagement with those collections, reach new audiences, and provide opportunities to build bridges across campus units. This case study looks at a rotating exhibition titled Moon at the University of Arizona Libraries Special Collections created to commemorate the fiftieth anniversary of the Apollo 11 Moon landing on July 20, 2019. This article covers exhibit design, programming and events that accompanied the exhibit, and coordinated efforts across the University of Arizona campus to celebrate this …

Building Community, Fostering Collaboration, And Engaging Bridge Program Students With A College’S Historical Archives, Russell Michalak, Monica D. T. Rysavy, Gregory C. Thompson

Journal of Western Archives

Similar to smaller archives, this college’s archives have not been traditionally accessible online. Two instructors sought to teach summer bridge program (Boot Camp) students basic archival practices and quantitatively measure their information literacy skills through using the Information Literacy Skills (ILA) and Students’ Perceptions of their Information Skills-Questionnaire (SPIL-Q) instruments (cite). Boot Camp students’ average perceived confidence with IL skills as assessed by the SPIL-Q instrument increased from 4.00 to 4.77 (+19.2%) on the post-training SPIL-Q. By adding the ILA and SPIL-Q instruments to the course curriculum, combined with end of course reflection questions, the instructors were able to quantitatively …

Creating Community: Drawing On Staff Expertise To Break Down Silos In Academic Libraries, Lori Birrell, Marcy A. Strong

Collaborative Librarianship

A discussion of the strategies and outcomes behind a special collections and metadata collaboration effort at the University of Rochester, River Campus Libraries, to make finding aids more discoverable and interoperable. Through the use of a project charter and specific goals, the project managers sought to create buy-in and build a culture of teamwork amongst the participants, resulting in both improved finding aids and a model for collaborative work across departments.

Cultural Memory In Danger: Sustainable Information, Preservation, And Technology In The Humanities: A Theoretical Approach, Casey D. Hoeve

Collaborative Librarianship

Abstract

Management of library collections is an inherently collaborative process. Spanning multiple generations, materials are selected that support user communities, striving for the optimization of storage and access at the lowest cost.[i] While established partnerships are crucial for the survival of libraries, within any cooperative network, there exist opportunities for divergent practices. Alternative initiatives may have progressive intentions, but competing systems and groups have the potential to disrupt recognized standards and infrastructure, some of which can prove detrimental to information organizations.

Abrupt format changes and technological advancements have altered the way in which materials are currently acquired, accessed, and …

History In The Making: Outreach And Collaboration Between Special Collections And Makerspaces, Erin Passehl-Stoddart, Ashlyn Velte, Kristin J. Henrich, Annie M. Gaines Mlis

Collaborative Librarianship

Makerspaces present unique possibilities for creative partnerships within libraries, including the opportunity for interdisciplinary use of emerging technologies with archival objects and primary sources. One example of this type of interdisciplinary collaboration is the fabrication of cultural heritage replicas via 3D scanning and printing of historical university objects in academic libraries. Two departments in the University of Idaho Library, Special Collections and Archives (SPEC) and the Making, Innovating, and Learning Laboratory (MILL), partnered on such a project as a way to broaden maker competencies across library departments, leverage interdisciplinary connections between emerging technologies and historic archives, and create innovative outreach …

We Did It! A Collaborative Collection Development Project At The Ku And Ksu Libraries, Lea H. Currie, Mira Greene

Kansas Library Association College and University Libraries Section Proceedings

For many years, the KU and KSU Libraries have looked for a method of combining their resources to create a collaborative collection development project. When KSU joined YBP as their main book vendor, it became evident that such a project might get off the ground since KU Libraries were longtime customers of YBP. Since Proquest was the main vendor for e-books for both schools and YBP sold e-books from Proquest, KU and KSU decided to approach their e-book specialist with Proquest to find out if a collaborative demand-driven (DDA) e-book project was possible. Proquest negotiated with the publishers the two …

Collaboration Made It Happen! The Kansas Archive-It Consortium, Cliff Hight, Ashley Todd-Diaz, Rebecca Schulte, Michael Church

Journal of Western Archives

This case study explores the formation, current membership, and future goals of the Kansas Archive-It Consortium (KAIC), one of the larger consortia contracting with the Web archiving service Archive-It. KAIC, which is composed of the state historical society and five public universities, has its foundation in a statewide culture of collaboration, and participants have agreed on an informal governance structure with a strong commitment to broadening accessible web resources for researchers. After establishing consortial consistency during its first two years, members have shared documentation with partners and are beginning to do collaborative collecting. In the future, the consortium will seek …

Review Of Archives In Libraries: What Librarians And Archivists Need To Know To Work Together, Amber D'Ambrosio

Journal of Western Archives

Review of Archives in Libraries: What Librarians and Archivists Need to Know to Work Together.

Strengthening Archival Digitization Efforts With An Interdepartmental Approach: A Case Study, Jessica Hayden, Jane D. Monson, Emory J. Trask

Journal of Western Archives

This case study details how the University of Northern Colorado (UNC) Libraries made the shift from a centralized model where digitization took place largely within the archives department, to a decentralized one that encompasses multiple library units. This shift came about as the result of the addition of a digital initiatives librarian position and the formation of a digitization steering committee comprised of employees representing different departments from throughout the Libraries. The result was a marked increase in the number of objects that could be digitized and made available online within a given period of time.

Archivists And Faculty Collaborative Course Development, Courtney Chartier, Gabrielle M. Dudley, Donna Troka

Provenance, Journal of the Society of Georgia Archivists

This article describes an innovative collaboration and partnership between archivists and a faculty member to enhance teaching and learning on a college campus. For archivists, instruction is often relegated to a secondary function with well-worn show-and-tell sessions that feature collection highlights. However, in a dynamic university environment, these traditional teaching methods are not sufficient for the needs of faculty in their teaching, students in their learning, or archivists seeking broader uses for their collections.

Beyond A Box Of Documents: The Collaborative Partnership Behind The Oregon Chinese Disinterment Documents Collection, Natalia M. Fernández, Cristine N. Paschild

Journal of Western Archives

This article is a case study of a collaboration between the Oregon Multicultural Archives of Oregon State University, Portland State University Library's Special Collections, the Chinese Consolidated Benevolent Association (CCBA), and the Northwest News Network to preserve and make accessible a recovered box of Oregon Chinese disinterment documents. By examining what influenced and engaged each partner, this case study offers an opportunity to better understand the motivations of diverse stakeholders in a "post-custodial era" project that challenges traditional practices of custody, control, and access.

Metadata And Lasting Collaborative Success, Felicia J. Williamson

Provenance, Journal of the Society of Georgia Archivists

Libraries, archives and museums (LAMs) have been creating metadata of various types (catalog records, archival finding aids, museum inventories, etc.) in one form or the other since their foundation. They have also been struggling as historically unique organizations with the best way to capture and manage metadata so that it can be used to organize their collections and provide increased access to users. In recent years, there has been a push to apply metadata standards to enable greater information sharing between LAMs – especially those with a common research or regional focus – and create online exhibits that reach new …

The Margaret Chase Smith Library: A Unique Collection Fostered By A History Of Collaboration, David Richards

Maine Policy Review

Maine is a small state with a long history of scarce resources, of “making do,” and of “helping your neighbor.” The state’s libraries are a prime example what can be achieved to maximize resources through partnerships and collaboration. David Richards discusses the Margaret Chase Smith Library in Skowhegan, Maine, which he terms “a unique collection fostered by a history of collaboration.” Richards describes the vital role collaborations with multiple kinds of partners have played in helping the library fulfill its four functions: archives, museum, education, and public policy.

A Shared Approach To Managing Legacy Print Collections In Maine, Matthew Revitt

Maine Policy Review

The Maine Shared Collections Strategy is a collaborative library project seeking to create a model for the long-term preservation and management of legacy print collections.

Providing Enhanced Access For The Oregon State University College Catalogs : A Case Study, Susan A. Kunda, Elizabeth A. Nielsen

Journal of Western Archives

The academic catalog is a vital record for colleges and universities. Until the late 1980s, Oregon State University catalogs were published, distributed and archived solely in print format. With the advent of web and digital technologies, the Oregon State University Registrar’s Office also began placing an electronic version of the most recent catalogs online, while the Oregon State University Libraries provided access to earlier versions of the catalog through a subscription to College Source®, an online vendor for academic catalogs.

In 2006, the Registrar’s Office was looking for a home for its archive of digital files, while the escalating cost …

Evolving In Collaboration: Electronic Thesis And Dissertation Workflows In North Carolina, Mary G. Early, Anne Marie Taber

Collaborative Librarianship

Thirty-seven colleges and universities in North Carolina offer advanced degrees, and most require a thesis or dissertation. The websites of thirteen (35%) indicate they accept or require electronic submission of dissertations and/or theses (ETD). How do these institutions handle the interdepartmental communication and collaboration needs of ETD programs? To begin answering this question, this study examines current practices among ETD administrators in North Carolina and in current national literature, paying special attention to communication, collaboration, workflows, and divisions of labor. The literature review surveys current (since 2003) library and higher education articles on topics related to collaboration, workflows, and divisions …