Digital Commons Network^™

Thirty Days And Counting: Conducting Effective Product Trials For Library Resources, Edward F. Lener, Tracy J. Gilmore

Charleston Library Conference

Product trials for evaluating potential new resources can be a challenge for any library. To be most effective, several key elements must be addressed including determining suitable trial dates, establishing and confirming access, creating appropriate links, publicizing product availability, collecting usage data, and gathering feedback from participants. If one or more of these steps is missed, it is all too easy for trial access to run out before much useful data is gathered. The University Libraries at Virginia Tech have developed a method for managing this process through a Trials Workflow team and the use of free, Web-based project management …

East Meets West: The Japan Association Of National University Libraries (Janul) And The University Of Central Florida (Ucf) Exchange Librarians And Learning Commons Information, Barbara G. Tierney, Yuka Taniguchi

Charleston Library Conference

Is your library contemplating an international librarian exchange? Such exchanges not only increase participants’ understanding of other cultures, they also challenge participants to look at their own cultures from a new perspective. Two academic librarians, Yuka Taniguchi from Kobe University1 (Japan) and Barbara Tierney from the University of Central Florida2 discuss their visits to each other’s libraries in 2016–2017 to share information about their respective learning commons and outreach programs. This article focuses on the lessons learned for each librarian and practical tips on how to accomplish a successful academic library foreign exchange.

Reimagining Research Services’ Outreach To Faculty And Students: A Tale Of Two Research Departments (University Of Central Florida And Florida Gulf Coast University), Barbara G. Tierney, Linda K. Colding

Charleston Library Conference

Two academic library research managers discuss innovative outreach strategies that they coordinate in their respective libraries (University of Central Florida serves 68,000+ students; Florida Gulf Coast University serves 15,000+ students) to support faculty and student success for teaching, learning, and research. A poster1 was created to illustrate these strategies.

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Publishing Community Efforts And Solutions To Mitigate The Risks Sci-Hub Poses To Researchers, Librarians, And Publishers, Sari Frances, Juan P. Denzer, Don Hamparian

Charleston Library Conference

Sci-Hub has been referred to as the “Robin Hood” of science, but in reality, it is not. Sci-Hub is a disruption to the entire scholarly publishing research cycle. Over the last three years, the amount of licensed e-content that has been illegally obtained by Sci-Hub has grown significantly. This content has been acquired through stolen institutional staff and student credentials. Acquiring and misappropriating these credentials creates serious risks for an institution’s systems and users as well as publishers. What can libraries and publishers do to minimize or eliminate these infractions? This discussion about the collective efforts of publishers, libraries, and …

Dangerous Liaisons: Brainstorming The 21st-Century Academic Liaison, Antje Mays

Charleston Library Conference

Academic liaison roles have seen massive changes over time and grown into an ever-broadening range of duties. What began as subject-focused collection involvement has evolved into a mix of instruction, reference, and various forms of course-embedded services, all while also retaining the earlier focus on subject-specific collection management. This paper outlines current research on academic liaison roles and summarizes the interactive exchanges from the 2018 Charleston Conference Lively Session on academic liaisons (https://sched.co/GB2i). Through live polling and discussion, session participants identified key functions and core competencies for liaisons, as well as factors contributing to success or hindrance for liaison success. …

Data Curation Workshop: Tips And Tools For Today, Matthew M. Benzing

Charleston Library Conference

The current state of research data is like a disorganized photo collection: a mix of formats scattered across different media without a lot of authority control. That is changing as the need to make data available to researchers across the world is becoming recognized. Researchers know that their data needs to be maintained and made accessible, but often they do not have the time or the inclination to get involved in all of the details. This provides an excellent opportunity for librarians. Data curation is the process of preparing data to be made available in a repository with the goal …

What Makes Us Do It? The Legalities And Demand That Necessitate A Library Video Streaming Service, Corinne Forstot-Burke, Lea Currie

Charleston Library Conference

There are many differing interpretations of copyright law when it comes to digitizing and providing streaming video as a library service. Librarians at the University of Kansas (KU) have long been interested in providing a streaming video service for pedagogical purposes, but KU general counsel always took a conservative stance on this practice and would not allow it. When KU Libraries hired a new dean, who was also a copyright attorney, general counsel became amenable to the fair use arguments the dean provided, and after working through workflow and technical issues, a new streaming service was introduced to KU faculty …

Introduction, Beth R. Bernhardt, Leah Hinds, Lars Meyer

Charleston Library Conference

No abstract provided.

Preface And Acknowledgments, Katina Strauch, Bruce Strauch

Charleston Library Conference

No abstract provided.

Table Of Contents, Katina Strauch, Bruce Strauch

Charleston Library Conference

No abstract provided.

Sudden Collections Coordinators: When You Don’T Know What You Don’T Know, Ariel F. Pomputius, Megan M. Daly, Trey Shelton, Patrick J. Reakes, Tara T. Cataldo

Charleston Library Conference

As new librarians enter the profession with varying levels of education and experience concerning library collection management, they may find themselves suddenly assigned the responsibility of coordinating collection activities within a subject area or for their entire library. From understanding terminology to working with acquisitions departments and from communicating with vendors to assessing resources, there is much to be learned in a short period of time. This paper will provide perspectives from five librarians at the George A. Smathers Libraries at the University of Florida (UF): the senior associate dean responsible for collections, the chair of the Acquisitions & Collections …

“Scrumming” The Library Materials Budget: A Serendipitous Application Of An Agile Project Management Framework, Raimonda Margjoni, Michelle Mcclure

Charleston Library Conference

Maintaining a sustainable materials budget in academic libraries remains a challenging task, as it’s not only affected by constant pressures of flat funding and increasing annual costs but is also subject to timely invoicing and accurate documentation of budget allocations and expenditures. At George A. Smathers Libraries at University of Florida (UF), developing the annual materials budget allocation is an extensive process that begins in November/December with a rough estimate derived from prior-year final expenditure figures. As the year progresses and expenditure commitments increase, the allocations estimate becomes more precise, and it culminates in August/September after a successful completion of …

Libraries, Authors, And Literary Estates: The Complex Case Of Rosenbach V. Sendak (2016), Patrick Roughen

Charleston Library Conference

This research examines a lawsuit filed by the Rosenbach Museum and Library of Philadelphia in 2016 against the Estate of Maurice Sendak (1928–2012) to determine the distribution of some of Sendak’s collection of rare books. In the lawsuit, the Rosenbach claimed the executors of the Sendak estate had withheld a portion of the rare books to which it was entitled under Sendak’s will. This paper suggests possible ways in which institutions such as libraries, archives, and museums might anticipate and address some of the ownership-related problems that arise during the acquisition and/or loss of collections of an artist or author …

Identifying Errors In Periodical Holdings Statements: How Aul Improved Its Outdated Ils Records, Sandra G. Urban

Charleston Library Conference

The ever-increasing availability of and demand for e-content has complicated libraries’ internal records and muddied their understanding of their subscription details and holdings. Adelphi University Libraries’ technical services unit realized its catalog data had drifted significantly and no longer reflected actual periodical holdings or online access entitlements. The acquisitions librarian and her staff examined vendor-supplied subscriptions details, improved their catalog records, and documented new workflows.

From Acquisitions To Collection Development, Dave Gall

Charleston Library Conference

Over the last few years, the Collection Development Department at the University of Waterloo Library has been heavily engaged in revamping a number of long-established workflows in an effort to streamline processes to create greater efficiency, collaboration, and access to documents. Hoping to take greater advantage of the accessibility and versatility offered by working with documents in digital format, and reducing the number of avenues for requests to arrive in the department, members of the department looked for ways to employ technologies and software to make the work flow more smoothly. Where these options did not exist, they improvised and …

Publishers, We Love You But You’Re Bringing Us Down: The Failure Of Vendor-Supplied Marc Records, Tina Herman Buck, Sara Duff, Kim Montgomery

Charleston Library Conference

Publishers, we love your DRM-free e-books, but your MARC record options and quality need work. You’re wasting librarians’ time and not providing access to the products you’ve sold us (or are trying to). Three librarians from the University of Central Florida have a list of concerns and some bright ideas to make it better.

Using A Community Of Practice Approach To Transform: How An Academic Library Collections Unit Reorganized To Meet Growing Demands For E-Resources And Services During A Time Of Institutional Change, John Abresch

Charleston Library Conference

In recent years, technical services operations and collection management at the University of South Florida (USF) Library was operating with flat budgets, a staff organization in a state of transition, ineffective workplace communication, and a progressive loss of institutional knowledge and skill sets. During the same time, the university was characterized by a fast‐developing dynamic research and learning environment. New research endeavors and academic programs were incorporating a variety of electronic resources in their activities. In response, library administrators implemented a strategy of organizing technical services operations into a community of practice with three key elements. The three elements included …

Getting E-Books Into Courses: How Libraries Can Partner With Faculty To Ease The Textbook Affordability Crisis, Dave Comeaux, Kara Kroes Li, Jeanne A. Pavy

Charleston Library Conference

Academic libraries have implemented various initiatives to help reduce the cost students pay for learning materials. Popular initiatives including promoting open educational resources (OER), inclusive access programs, and curriculum-based collection development. A recent survey conducted by Library Journal/EBSCO identified several barriers to faculty engagement with e-books in courses. This paper will discuss those barriers, as well as the efforts at two Louisiana universities, under the leadership of the statewide academic library consortium (LOUIS), to promote both OER and library-purchased e-books, and address challenges to faculty and student engagement with these materials. In addition to these, some libraries have implemented programs …

Budgets On My Mind: Changing Budget Allocations To Meet Teaching And Research Needs: University Of Washington Case Study, Corey Murata, Denise Pan

Charleston Library Conference

In fall 2017, the University of Washington (UW) Libraries began a multiyear process to examine and update the resources budget structure and allocation model. The budget structure and allocation model at UW Libraries remained fundamentally the same for over 20 years. In that time there has been a shift toward more interdisciplinary research as well as significant changes in scholarly publishing and the acquisition environment for academic libraries. Recognizing that our budget structure and allocation model are no longer aligned with the changes in our environment, UW initiated a process with the goal of developing a model that is better …

The E-Book Story: The Key To A Happy Ending, Denise Branch, Katy Aronoff, Evelyn Elias, Emma Waecker

Charleston Library Conference

This is an exciting and challenging time for libraries. Libraries are incorporating eBooks into their acquisition, discovery and access environment to satisfy the needs of users. Users want convenience, flexibility and functionality. The ecosystem of eBooks involves a chain of events that leads from the publishing house to the user. eBooks provide diversity for users in which they can checkout, download, search, save, print, email and cite content on their electronic devices without leaving the comfort of their easy chair. Opportunities and complexities exist for stakeholders in the eBook ecosystem. Libraries, publishers, content providers and vendors find themselves challenged by …

On The Winds Of Change: Repositories, Researchers And Technologies: The 18th Health Sciences Lively Lunch Discussion, Jean Gudenas, Ramune K. Kubilius, Anthony Watkinson, John Felts

Charleston Library Conference

This year’s sponsored but no holds barred health sciences lively lunchtime gathering again was open to all. Moderator Jean Gudenas introduced this year’s three presentations: a report on a survey, a report on a research study, and a technology update. Ramune Kubilius provided a brief annual traditional update on developments in the health sciences publishing world. She then segued to highlighting some findings from a survey she and two co-authors conducted in December 2017-January 2018 of AAHSL (Association of Academic Health Sciences Libraries) members on medical school institutional repositories (IRs). She focused on responses to questions about IR collections and …

Simplifying The Collections Budget To Maximize Flexibility And Increase Responsiveness To User Needs, Denise Koufogiannakis, Denise Pan

Charleston Library Conference

This paper considers management of the collections budget via fund structures. A common approach in collections budget management is to distribute allocations via format (e.g., monograph and serials), and subject areas. While tracking spending at a granular level provides more information, it also generally results in a large number of funds. As more and more materials are purchased in consortial packages or other types of "big deals,” or are simply interdisciplinary in nature, the allocation and expenditure on specific and narrowly defined funds begins to become inaccurate and less useful. Library administrators from two large Association of Research Libraries (ARL) …

Managing The Changing Climate Of Business Collections, Katharine V. Macy, Heather A. Howard, Alyson S. Vaaler

Charleston Library Conference

Librarians that support business programs are weathering competing priorities in business collection management. When making decisions to cut and add new databases, we must assess the value of a given resource by considering a variety of quantitative metrics such as usage, cost per use, cost per citation, and pricing history. In addition, qualitative criteria are increasingly important when making decisions. These criteria include, but are not limited to, content coverage, accessibility, and whether a resource can be provided in a way that supports the principles of critical librarianship. This Lively Lunch discussion provided three brief presentations, which discussed (1) how …

Budgets On My Mind: Changing Budget Allocations To Meet Teaching And Research Needs, Denise D. Novak

Charleston Library Conference

The shifting landscape of academic programs, scholarly communication, acquisition environment, and staffing patterns in academic libraries necessitates changes in resources budget structure and allocation models to align with and be responsive to this new landscape. This presentation includes case studies from Carnegie Mellon University and the University of Washington. We will share changes made to our budget structure and allocation, and we would like to invite you to discuss your thoughts on budget allocation models in libraries.

Streaming Video Pda: Brace Yourself, Usage Is Coming, Marianne Foley

Charleston Library Conference

Low usage statistics for library resources are a big concern for the librarians at the State University of New York (SUNY) Buffalo State, so we were unprepared for the popularity of a new streaming video patron-driven acquisitions (PDA) program. Though it was slow to take off, when it did, usage increased suddenly and dramatically. After depleting the initial budget for the resource, we allocated more funds and then quickly depleted those additional funds. At that point, we changed to a mediated model to help control the costs, but that greatly increased work for our Acquisitions Department and raised collection development …

Spring Forward: Collaborating To Build And Assess A Collection Of Learning Objects, Stephanie A. Jacobs, Audrey Powers

Charleston Library Conference

Delivering innovative information literacy instruction to an ever-growing student population requires some resetting of previous practices and ideas. Collaboratively developed interactive learning activities that address library skills and the research process presented in a flipped-classroom style may represent a useful innovation in this area. This paper addresses the ongoing project at the University of South Florida (USF) Tampa Library in which interactive digital learning objects are developed, embedded into all sections of a university course via the online learning management system, assessed, and reworked.

Has American Exceptionalism Made The United States An Outlier On The Global Academic Stage?, Michèle V. Cloonan

Charleston Library Conference

This paper considers whether American exceptionalism has reduced the standing of the United States in the world—and whether it has impacted our ability to remain innovative. The paper is based on my presentation on a panel on this theme at the Charleston Conference 2018. The panel considered key international social issues in which Americans have become outliers, such as climate change, health care, and gun control. It also focused on research in the cultural heritage sector. Here I expand on my remarks about the origins of exceptionalism and its possible impact on libraries, archives, and museums. This issue is not …

African American Studies Collections And The American Season Of Redemption, Courtney Becks

Charleston Library Conference

In a Journal of Academic Librarianship article that appeared in 2000, Susan A. Vega García writes about the “dearth of empirical research that has examined multicultural diversity in terms of actual collecting patterns of academic and research libraries [...].” (Vega García, 2000) This article, nearly 20 years old, is one of the few that actually address the topic of African American Studies collections specifically in the LIS literature. Though there is, in fact, a literature of “diversity” in library collections, it lumps together an array of groups whose only commonality is having been labelled Other in the U.S. This lumping …

Beyond Circulation: Assessing Collections In The Age Of Student Success, Alicia Willson-Metzger

Charleston Library Conference

In a time of decreasing collections budgets and expectations of increased fiscal accountability in libraries, collection management librarians are increasingly expected to justify expenditures through the provision of usage data to their stakeholders. Yet traditional methods of collection assessment, often focused upon summary circulation statistics, are only marginally useful in demonstrating collection strength to patrons. To paint a more complete picture of a library’s successful collection development program, librarians need to identify and verify a relationship between circulation statistics and improved student outcomes, as well as support of faculty scholarship and teaching. While this task can seem daunting, many methods …

Cost Per Use As An Electronic Resources Evaluation Parameter: Can You Use It Under Extraordinary Circumstances?, Luis Joel Crespo

Charleston Library Conference

In 2017, the University of Puerto Rico (UPR) suffered two extraordinary events that substantially affected library services. From March through June 2017 the university was closed due to a student strike that affected daily activities and academic services. In September of the same year, our country was hit by the most powerful hurricane ever recorded in its history, which left the whole island without power and communications infrastructure for many months. In both scenarios, access to electronic resources was seriously affected.

Usage reports are important for, among other things, evidencing the use of electronic resources in a certain collection, justifying …