Social and Behavioral Sciences Commons^™

Semi-Automated Techniques And Tools For Efficiency: The Case Of Etd Cataloging, Nicole Lewis

Faculty Publications

Technological advances in the library industry have opened doors for new approaches and techniques for efficiently managing, manipulating, and remediating metadata. However, the thought of automation can often bring visions of garbage in the catalog or, worse, job consolidation or loss. With the right balance of automation and manual review, catalogers and metadata experts can optimize workflows for efficiency and quality. This frees up time for other essential projects. Developing efficiency skills may also help increase productivity and excellence in current job duties and provide job advancement opportunities regardless of background. Using an ETD cataloging workflow as a case study, …

Composers' Collected Works: A Case Study In Remote Work Compatible Catalog Maintenance, David Floyd

Library Scholarship

Approximately 15% of Binghamton University Libraries' 28,000 musical scores are collections of scores comprising a composer's complete works. Ideally, these large, multipart, non-circulating collections are cataloged consistently with either comprehensive records for each set, or individual records for each score within the set. Our catalog is inconsistent in this approach and requires remediation. The resulting workflow maximizes flexibility in who participates, where, and when, by siloing the portion of the work requiring data processing and advanced music cataloging skills. This poster will show both the workflow for standardizing composers' collected works sets, and how the project is designed for remote …

The Handy Ir Manager: A Toolkit For Recruitment, Intake, And Promotion, Melody Herr, Jessica Kelly, Cedar C. Middleton

University Libraries Teaching and Learning

You seek fresh strategies for recruiting new collections for your institutional repository (IR). You strive to improve intake workflows and expedite metadata creation for hosted collections. You wonder how to attract users to repository content. If you see yourself in any – or all – of these scenarios, come to this session for inspiration and practical tools.

The Scholarly Communications team will present successful strategies that we’ve developed at the University of Arkansas for recruitment, intake, and promotion, using examples from our work with research centers and student journals.

Drupal Forms: Looking Outside The Ils For A Simpler Workflow Solution, Rachel S. Evans

Articles, Chapters and Online Publications

The article discusses the service had previously offered through online requests, which is crucial to mitigating health and safety during fall 2020 and 2021. Topics include designed a solution that worked for patrons and staffers alike; and longer reshelving times due to the evolving quarantine periods following item check-ins in the building.

Reflecting On A Year And A Half Of Progress: Scholarworks At Utrgv, William Flores

University Library Publications and Presentations

April 2021 marks the year and a half of the implementation of the UTRGV ScholarWorks institutional repository. This poster presentation focuses on workflows, marketing campaigns, common questions, total outreach emails, total responses, emails that ended in successful deposits or withdrawals, and most popular article downloads.

Digitization Workflow Chart, Jenifer Ishee, Emily D. Harrison

Policies and Procedures

No abstract provided.

Giving New Life To Old Memories: Migrating Central Florida Memory From Contentdm To Digital Commons, Lee Dotson

Digital Commons Southeastern User Group 2020

For 18 years, CONTENTdm was home to Central Florida Memory (CFM). CFM is a cooperative project started by three partner institutions in 2002 to provide an online platform and focal point for gathering, preserving, and disseminating the documents, artifacts, and stories of the history of Central Florida. As the project grew to include content from nine partners, UCF remained the primary technology support and host institution for Central Florida Memory. Recent server consolidations and lack of support for locally hosted CONTENTdm instances underscored the urgent need to migrate this valued cultural heritage content to another platform. In the Fall of …

Mining The Minutia: Leveraging Adobe Acrobat’S Comparison Tools For Cv Updates, Jennifer Gerrald, Jeffrey M. Mortimore

Digital Commons Southeastern User Group 2020

As every profile administrator knows, CVs are amorphous documents. Updates can occur anywhere at any time as researchers’ statuses, institutional roles, and research agendas evolve. Sections and entries can appear and disappear fluidly over the life of a CV, and even details within a single entry can change over time. For the profile administrator, catching these updates efficiently and effectively can be a real challenge. This presentation details one university’s approach to using Adobe Acrobat’s document comparison tools to identify, track, and process updates that improves significantly on manual review techniques. Presenters provide a detailed overview of this process, including …

Integrating Student Assistants Into Digital Repository Workflows: Challenges And Best Practices, Christina M. Miskey, Kelsey Lupo Mazmanyan, Cory K. Lampert, Andrea Wirth

Library Faculty Publications

The Scholarly Communication Initiatives and Digital Collections departments within the University of Nevada, Las Vegas adapted staff workflows to become student-centered, where workers create digital content for the University Libraries’ digital repositories. Each department has a diverse set of needs; Scholarly Communication Initiatives hires students to help with the creation of metadata records, review open access options for sharing each work, and upload items into the institutional repository. Digital Collections relies on students to scan, create metadata, and upload images online that reflect physical holdings in Special Collections and Archives. Utilizing student workers also provides more time for full-time staff …

Analyzing Workflows And Improving Communication Across Departments: A Simple Project Using Rapid Contextual Design, Rachel S. Evans

Articles, Chapters and Online Publications

Conference program review of a session from the 2020 NASIG (North American Serials Interest Group) Conference.

Carts In The Hallway: Cataloging And Special Collections–A Partnership For Success, David Schuster, Rachel Turner

Library Scholarship

The purpose of the article is to demonstrate how Binghamton University Libraries has changed the workflows and channels of communication between Special Collections and the Technical Services Department. Over the last two years these departments have worked to foster cooperative decision making in order to increase understanding of project priorities and allow for more efficient cataloging, leading to greater accessibility of Special Collections items. The article also looks at how this relationship can be expanded upon in the future, so that cataloging/metadata librarians and Special Collections staff and librarians can work together to create better access to materials.

Breaking Out Of The Box: Transforming Archival Collections And Workflows Through Collaborative Description Projects, Cindy Cline, Libby Hertenstein, Lindy Smith, Rachel Howard, Rebecca Pattillo, Ruth E. Bryan

Library Presentations

Archivists and archival collections can often be siloed into the “special” corner of their parent library: under described, underutilized, and often even unknown. Finding a path out of isolation may require taking a new look at collection management needs and considering new partners in the work. Collaboration with colleagues can result in positive ripple effects that extend beyond the initial project goals. This session will highlight three innovative description projects where archivists partnered with non-archivists to improve access to targeted collections and will detail how their collaborations transformed their archival collections, work structures and relationships, and, ultimately, their users. After …

Metadata Remediation: Updates, Procedures, Workflows, Marina Georgieva

Library Faculty Presentations

The presentation is a brief update on ongoing metadata remediation projects, procedures and workflows. It discusses some patterns emerging from data clean-up and possible ways for streamlining the process by developing more efficient workflows.

Digitization Workflows: Streamlining The Digitization Process And Distinguishing The Peculiarities In Capturing Various Archival Materials, Marina Georgieva

Library Faculty Publications

A case study based on one librarian’s experience that shares some of the practices, issues, challenges and tips related to making the digitization process more robust. They are universal and equally helpful for large-scale and smaller scale digitization projects.

The Digital Librarian: The Liaison Between Digital Collections And Digital Preservation, Marina Georgieva

Library Faculty Presentations

Poster session following the lightning talk at 2018 NDSA Forum Opening
Plenary about the role of the digital librarian and how it relates to digital
preservation.

It’s common misconception digital librarians are involved only in
digitizing historic materials. In fact managing digital projects is only
their visible role. Once it’s over, librarians embrace their new role of
information architects directly engaged in the digital preservation process
of archiving master files. The digital librarian is that unit in the prep
process for digital preservation that ensures meticulously organized archival
directories, easy navigation and smooth file retrieval. Part of session:
Minute Madness …

Streamlining Digital Project Management, Marsha Miles

Michael Schwartz Library Publications

Presentation to the Ohio Digitization Interest Group on how Cleveland State University's Michael Schwartz Library streamlined digital project management using Microsoft SharePoint.

Technical Services Going Mobile, Ning Han

Ning Han

The article discusses how technical services librarians can benefit from integrating mobile technologies and devices into their daily workflow.

Open-Source Opens Doors: A Case Study On Extending Archivesspace Code At Unlv Libraries, Cyndi Shein, Carol Ou, Karla Irwin, Carlos Lemus

Journal of Contemporary Archival Studies

The University of Nevada, Las Vegas (UNLV) Libraries is in its third year of implementing the open-source archival collection management application ArchivesSpace, and is sharing UNLV-developed code that extends ArchivesSpace’s built-in functions. The case study demonstrates how adopting and building upon community-created code and developing original local code is improving critical workflows that support creating collection descriptions, cleaning up metadata, and disseminating finding aids that are easier for researchers to comprehend. UNLV discusses how using an open-source application has opened up opportunities for cross-departmental collaboration, moving UNLV further down the path toward full implementation and closer to the goal of …

Streamlining Archives Reference Through Online Task Management, Jay-Marie Bravent, Daniel Weddington

Library Faculty and Staff Publications

Following an organizational shift that flattened the hierarchy and prioritized security, use, and collection management, research services at UK Libraries SCRC continued to face logistical roadblocks to meeting patron reference and research needs. Specifically, SCRC relied on an often chaotic system of listserv streams monitored by 10-15 team members to manage patron interaction and internal communication. This approach left no easily discernible way for the research services team to assign tasks, facilitate collaboration, monitor progress, or derive statistics. This article will discuss how SCRC successfully implemented a streamlined, task management approach to archives reference using freely available online tools.

Using Automated Workflows To Grow Your Institutional Repository, Shilpa Rele, Jessea Young

Jessea Young

Conducting copyright clearance and ingesting appropriate versions of faculty publications can be a labor intensive and time consuming process. At Loyola Marymount University (LMU), a medium-size, private institution, the Digital Library Program (DLP) began exploring and experimenting with automated processes to manage copyright clearance and ingest workflows with regards to faculty publications. The goal of such experimentation was to increase efficiency in our processes to ingest more faculty publications in LMU's institutional repository. In this lightening talk, we highlight our workflows and tools used to manage the automated workflows, some of the issues and challenges we experienced during this exploratory …

The Long And Brief Of It: Brief Levels And Normalization Rules To Streamline Shelf-Ready Workflows, Emily Gross

University Libraries Faculty & Staff Presentations

Seeking a balance between streamlining shelf-ready workflows without sacrificing record quality checks, Western Michigan University implemented a combination of Brief Levels and Normalization Rules in ExLibris’ Alma to automate much of the check process. This presentation describes the configuration at WMU and how it has improved the workflow.

Using Automated Workflows To Grow Your Institutional Repository, Shilpa Rele, Jessea Young

LMU Librarian Publications & Presentations

Conducting copyright clearance and ingesting appropriate versions of faculty publications can be a labor intensive and time consuming process. At Loyola Marymount University (LMU), a medium-size, private institution, the Digital Library Program (DLP) began exploring and experimenting with automated processes to manage copyright clearance and ingest workflows with regards to faculty publications. The goal of such experimentation was to increase efficiency in our processes to ingest more faculty publications in LMU's institutional repository. In this lightening talk, we highlight our workflows and tools used to manage the automated workflows, some of the issues and challenges we experienced during this exploratory …

Preservation Appraisal And Selection: How We Determine What Actually Needs To Be Preserved, Jeremy Myntti, Tawnya Keller

Faculty Publications

Presentation of Preservation Apprasial and Selection.

Cleveland State Taps Into Faculty And Campus Needs, Barbara Loomis, Theresa Nawalaniec, Marsha Miles

Barbara Loomis

At Cleveland State University, the library collaborates with faculty and departments on projects such as:

• capturing and sharing conferences;
• publishing scholarly journals; and
• creating and disseminating open educational resources.

These endeavors have led to additional opportunities in other areas, such as working with students and with the greater Cleveland community. In this webinar, Barbara Loomis, Project Coordinator, Marsha Miles, Digital Initiatives Librarian, and Theresa Nawalaniec, Sciences and Engineering Librarian, at Cleveland State’s Michael Schwartz Library will discuss their work with faculty and departments and the other projects that these have often led to.

Creative Collaboration: Streamlining Digital Project Management And Workflow At Cleveland State University, Marsha Miles, Justin Myers

Michael Schwartz Library Publications

Digital projects are diverse, and there are a variety of ways to manage them. Learn how Cleveland State is streamlining workflows and making the most of limited resources across multiple departments. To streamline project approval and improve communication, the Cleveland State University Library re-evaluated and revised its process to use Microsoft SharePoint to manage workflows. Learn about the process from gathering and reviewing project requirements to implementing workflows based on needs.

Many Hands Make Light Work, Part Ii: Name Authority Cooperative (Naco) Training And Workflows At University Of Kentucky Libraries, Julene L. Jones

Library Presentations

The most fun part of cataloging, authority control, is the identity management work performed to maintain consistent access points throughout a library's database. It is increasing in importance as metadata schemas and linked data applications evolve. University of Kentucky has developed multiple strategies for maintaining authority control and most recently, has undertaken NACO training! Our new experimental workflows post-training will be discussed.

Cleveland State Taps Into Faculty And Campus Needs, Barbara Loomis, Theresa M. Nawalaniec, Marsha Miles

Michael Schwartz Library Publications

At Cleveland State University, the library collaborates with faculty and departments on projects such as:

• capturing and sharing conferences;
• publishing scholarly journals; and
• creating and disseminating open educational resources.

These endeavors have led to additional opportunities in other areas, such as working with students and with the greater Cleveland community. In this webinar, Barbara Loomis, Project Coordinator, Marsha Miles, Digital Initiatives Librarian, and Theresa Nawalaniec, Sciences and Engineering Librarian, at Cleveland State’s Michael Schwartz Library will discuss their work with faculty and departments and the other projects that these have often led to.

Match That Photo! Embracing Analog Methods To Enhance Digital Collections, Erin Passehl-Stoddart

Erin Passehl Stoddart

When creating digital collections, different methods and workflows may be considered depending on the size, amount of metadata, and who will be staffing parts of the digitization process. Feeling overwhelmed with 500+ photographs with minimal metadata, I employed an analog tactic: playing a card matching game with printed photographs. Through matching, metadata was enhanced and locations identified more efficiently than staring at a computer screen. This lightning talk will present alternative ways to employ visual literacy tactics to provide a creative, fun way to involve students and staff in creating and enhancing large digital collections.

Facilitating Faculty Participation: Providing The Repository Service Model Catalyst For Faculty Deposits With The Purdue E-Pubs Repository, David Scherer, Marcy Wilhelm-South

Libraries Faculty and Staff Presentations

As many institutions have begun participating in open access and creating institutional repositories it has become evident that some type of catalyst is necessary to initiate participation from the faculty. The mantra of “build it they will come” that some scholarly communication librarians and repository managers held has not carried over to faculty-initiated deposits to institutional repositories. Whether it was from a lack of knowledge, time, or energy, they hadn’t come; something was still missing from the repository service model holding faculty back from fully participating with their institutional repository. What faculty needed and wanted was a repository service model …

Automating Workflow: From A Trickle To A Stream, Barbara Strauss, Marsha Miles

Michael Schwartz Library Publications

Ideally, bulking up an institutional repository with a full listing of faculty publications is a worthy goal, but how can that be accomplished within a reasonable time period? Cleveland State University implemented Digital Commons in March 2012 with the KickStart program. Since then, faculty publications have been added at a steady, but slow pace. Through a collaborative effort, our Digital Initiatives Librarian worked with others to refine batch processing to increase the flow of record creation and document loading into EngagedScholarship@CSU. With the use of Excel, scripts, faculty CVs and Google Drive, the staff is finding new ways to automate …