Cataloging and Metadata Commons^™

Representation Of Atypical Resources In The Discovery Layer: Metadata And Cataloging Aspects, Brian J. Falato

Charleston Library Conference

The discovery layer is commonly used in libraries to provide a more “Google-like” experience that offers one-stop searching. The original selling point of the discovery layer was that journal articles could be retrieved as well as monographs. But as libraries have acquired many other formats, particularly non-print, the discovery layer has struggled to provide results that include these “atypical” resources.

Metadata is crucial to the discovery layer because it is what is used for the search. The higher the quality of metadata, the better the retrieval results will be. NISO has provided a list of elements to be considered best …

Matching Made In Heaven: Collections And Metadata Collaboration For Print Preservation, Alie Visser, Erin Johnson, Christina Zoricic

Charleston Library Conference

Following the trend of repurposing library space to meet modern user needs, Western University is undergoing a planned revitalization and renovation of its largest library on campus. As a result, 500,000 items will need to be shifted to other locations or off-site storage. In this session we will outline the impact of metadata work in shifting this large collection of material to a shared print preservation storage facility, in coordination with Western University’s Keep@Downsview partnership (https://downsviewkeep.org/). Keep@Downsview is a partnership of five universities to preserve the scholarly record in Ontario in a shared, high-density storage and preservation facility.

We will …

Six Impossible Things: Moving Kbart Into The Next Decade, Andrée Rathemacher, Robert Heaton, Noah Levin, Christine Stohn

Charleston Library Conference

KBART is one of the most successful NISO recommendations today. Formally supported by over 80 organizations across all stakeholder groups, it enables a standardized transfer of data between content providers and knowledge bases. Most recently KBART added an automated process to transfer holdings data to localize an institution’s knowledge base holdings. While KBART was originally built to focus on journal and book data, the world has moved on—the different flavors and nuances of open access, the increased use of audiovisual material, holdings at the chapter and article levels, and issues around translations, transliterations, and author names are just some of …

(Un)Structuring For The Next Generation: New Possibilities For Library Data With Nosql, Matthew D. Harrington, Dennis B. Christman

Charleston Library Conference

For many years, libraries have relied upon relational databases (RDBMS) to store, manipulate, and query various types of data, and this database model works extremely well when data are highly structured. As the data become more complex, however, the relational database model strains under the burden of maintaining complex joins, which can decrease a database's performance and limit its functionality. Furthermore, data are not always best represented in the RDBMS's flat, tabular format. Library data often require flexibility and extensibility to accommodate the increasing volume and variety of library resources and metadata. To address these issues, transforming the underlying structure …

Data Curation Workshop: Tips And Tools For Today, Matthew M. Benzing

Charleston Library Conference

The current state of research data is like a disorganized photo collection: a mix of formats scattered across different media without a lot of authority control. That is changing as the need to make data available to researchers across the world is becoming recognized. Researchers know that their data needs to be maintained and made accessible, but often they do not have the time or the inclination to get involved in all of the details. This provides an excellent opportunity for librarians. Data curation is the process of preparing data to be made available in a repository with the goal …

From The Winter Of Messy Data Into The Spring Of Standardization: E-Book Vendor Data Reenvisioned, Bonita Pollock, Brian Falato, Xiying Mi

Charleston Library Conference

The University of South Florida (USF) Libraries run several projects which involve the collection and display of ebook vendor metadata including seven evidence-based acquisitions (EBA) programs, one patron-driven acquisitions (PDA) program and the eBooks for Classroom Plus (EB+) database. These projects are the main focus of the Libraries’ Textbook Affordability Project (TAP). The TAP initiative’s goal is help reduce textbook cost to students by providing faculty with ebook alternatives. The metadata used in these projects is collected from a variety of vendor sources including titles lists, K-Bart files entitlement lists and Marc records. Compiling data from various sources into a …

If We Had A Prologue: Lessons From A System Migration, Jodi Shepherd, Laura Krier

Charleston Library Conference

This paper is a reflection on a library system migration project from two project managers at two different campuses. The authors discuss challenges encountered, approaches taken, priorities established, and perhaps most importantly, what each would do differently with the benefit of hindsight. For those who are preparing to undertake a system migration, this paper will offer guidance and advice.

Innovations In Discovery Systems: User Studies And The Bento Approach, William H. Mischo, Michael A. Norman, Mary C. Schlembach

Charleston Library Conference

Over the past 30 years, library discovery services have evolved through expanded OPACs, federated search systems employing broadcast searching; Web-scale discovery systems (WSDS) that aggregate metadata and full-text content into a single integrated index; and, currently, hybrid bento-style systems that use federated techniques over WSDS, OPACs, and local information content. The bento systems partition search results into separate zoned screen displays grouped by content format type and/or local service results. Recent studies on Web-scale discovery systems have identified a number of user access issues centering on problems with blended result displays, problematical relevancy rankings of search results, full-text search problems, …

Report On Data Review And Communication During Florida Academic Libraries’ Catalog Migration, Christine Dunleavy

Charleston Library Conference

A statewide communication plan is the essential foundation to successfully analyze Florida’s college, university, and joint use libraries’ catalog data integration as the data migrates to a new integrated library system platform. Librarians, library professionals, staff, and authorized community members are preparing the new library catalog and discovery interface, scheduled to go live in July 2018, and are currently testing Florida’s academic libraries’ data in Sierra/Encore Duet’s online catalog. December 2017 marks the 20th month of review, and Florida’s collective library expertise and input is advancing the quality of the transfer of data and discovery configuration. Two library staff in …

Managing Etds: The Good, The Bad, And The Ugly, Dan Tam Do, Laura Gewissler

Charleston Library Conference

Mandating contribution of theses and dissertations (TDs) to university archives and their electronic equivalents (ETDs) to an institutional repository (IR) is common practice. Optimizing workflows for archival print copies while managing electronic copies in an IR can be challenging given such factors as embargoes and the skill sets required to ensure theses and dissertations are accessible, discoverable, and ultimately safely stashed where they belong. As rational processes were gradually developed at the University of Vermont, pitfalls and breakthroughs presented themselves. This article relates our experience launching an ETD mandate, including campus outreach initiatives and improvements to the various related processes …

Books On Demand: A New(Er) Look For Print Monographs Acquisitions, Paolo P. Gujilde, Cara Huwieler, Debra Skinner

Charleston Library Conference

How do you respond to increasing library materials cost? Do you still provide enough, fewer, or more print books? How do you sustain access to library resources? In the past few years, Zach S. Henderson Library at Georgia Southern University faced these questions and more. As many libraries have done, Henderson Library responded by decreasing monograph acquisitions to allocate additional funds for serial acquisition. However, these challenges provided opportunities for the library to be creative in purchasing monographs. One of the approaches the library chose to explore was establishing a print demand-driven acquisition (pDDA) or Books on Demand program with …

Showcasing E-Book Platform Features, Shaun R. Bennett, Xiaoyan Song, Danica M. Lewis

Charleston Library Conference

Faculty, students, and library staff are making increasingly nuanced use of e‐book collections, but the variance in e‐book attributes between publishers and platforms necessitates much more specific information about the various features of e‐books in order for patrons to make informed decisions. Librarians have been increasingly tasked with fielding questions ranging from the stability of links in syllabi, to the number of simultaneous users, download formats, soft ware requirements, and support for assistive technology. These new information needs have led the North Carolina State University (NCSU) Libraries to develop a public‐facing Web tool designed to help make the features, permissions, …

You May Own It . . . But Can They Find It? A Panel Discussion: Part 3 Of Panel Presentation: Collection-Level Cooperative Cataloging, Jeff O. Siemon

Charleston Library Conference

Have you purchased e-book or e-journal collections where the metadata was not provided or was incomplete? Can users find all of your collections? If metadata is unavailable, researchers can’t find your materials, resulting in lower usage.

Library directors and electronic resources managers are encouraged to add metadata specialists to their e-resources teams by reassigning catalogers. Catalogers are encouraged to develop skills for cataloging collections, in addition to their skills cataloging individual items.

Nobody Knows And Nobody Is Responsible: Issues In E-Books Workflow And Access, Tina M. Adams, Paromita Biswas

Charleston Library Conference

Hunter Library at Western Carolina University is a midsized academic institution managing 10 large e-book packages and about 80,000 individual e-book titles. Managing e-books involves working with multiple vendors and staff from different areas of technical services. This paper examines issues in e-book workflows; in particular, we will share the results of a project to document our e-book workflows and utilize an existing technology, Microsoft SharePoint, to better manage this workflow and share information and communication among staff involved in this process. The idea for this project came with the almost simultaneous hiring of the electronic resources librarian and the …

“We’Ll Do It Live”: Building Access To Video Content Based On Freedoms Of Use, Christine Fruin, Trey Shelton, Aimee Barrett, Allison Jai O'Dell

Charleston Library Conference

Film collections in academic libraries, including streaming video and DVDs, serve a variety of user populations and needs. Videos are used by faculty as part of instruction, by student clubs or other groups as part of public programming, and by individuals for personal study or entertainment. These various use situations are addressed by the Copyright Act, 17 U.S.C. sec. 101 et seq., and license agreements that accompany video purchases. To maximize use of video collections, and by extension, funds expended on video collections, libraries need to fully understand their rights under the law, track video licenses, and build access around …

Preserve Local And Institution-Specific Data During Migration To A Network Cataloging Environment, Li Ma, Rod Bustos, Sandra Bandy, Melissa Johnson

Charleston Library Conference

During the fall of 2015, the Augusta University Libraries began the process of implementing Ex Libris’ nextgeneration library management solution, Alma. This process is occurring in various phases, with the initial steps being data clean-up and migration. As part of the migration process, cataloging records that are currently created and maintained by both university libraries will be migrated into a collaborative Alma network zone comprised of 29 institutions in the University System of Georgia (USG) consortium. The network zone will allow for collaborative cataloging among multiple libraries. One of the main challenges for Augusta University, however, was finding a way …

Implications Of Bibframe And Linked Data For Libraries And Publishers, Michele Casalini

Charleston Library Conference

This article considers the current situation of transition from the machine-readable cataloging (MARC) formats to the Bibliographic Framework Initiative (BIBFRAME) data model, and the further step to organize and publish catalog information in the emerging linked data technology. The definition and development of new tools to realize the required changes are discussed and an outline provided of the steps being taken by Casalini Libri to ensure the compliance of its bibliographical production and services with the new standards and offer assistance to libraries and publishers in their implementation.

From Chaos To Community: Two Libraries Finding A Unified Direction, Melissa Johnson, Rod Bustos, Sandra Bandy

Charleston Library Conference

In January 2013, the University System of Georgia Board of Regents consolidated a health sciences university and a predominantly undergraduate liberal arts university. Each university had its own library, and the consolidation presented several challenges to the newly formed University Libraries. One major challenge was unifying the catalog as each library follows different classification standards. National Library of Medicine call numbers and Medical Subject Headings were utilized on the Health Sciences campus, and Library of Congress call numbers and subject headings were used on the liberal arts campus. After recognizing the differences in the catalog records, the Libraries asked “Where …

Eeny, Meeny, Miny, Moe: E‐Books Changed Our Workflow, Denise D. Novak, Terry Hurlbert

Charleston Library Conference

As the popularity and sheer number of e‐books increased, it became evident that our existing process or workflow for acquiring and cataloging them would need some modification. This presentation will explain how the Carnegie Mellon University Libraries Technical Services implemented changes in workflow for ordering and cataloging e‐books. Including the topics of technology, user expectations, and getting reference librarians on board, we’ll cover the why of e‐books, what has gone well, and where we go from here.

Rapid Collections Surveying With Book Traces @ Uva, Kristin Jensen, Carla H. Lee

Charleston Library Conference

Many donated books in circulating collections have value as historical artifacts due to unique interventions by their former owners, such as marginalia, inscriptions, and insertions. These interventions can potentially offer a trove of evidence of how books have been consumed across time and what they meant to past cultures, but are generally undocumented and therefore undiscoverable through library catalogs. Moreover, as circulating copies, these books may be vulnerable to damage, loss, and withdrawal. Book Traces @ UVa is a two‐year effort to survey pre‐1923 books in the University of Virginia Library circulating collection for uniquely modified volumes and enhance our …

Outsourced And Overwhelmed: Gaining A Grasp On Managing Electronic Resources, Matthew D. Harrington

Charleston Library Conference

Outsourcing the management of electronic journals has significantly reduced the autonomy academic libraries have over their collections’ metadata, as well as the ways in which that data is collected, organized, and made available to the library. However, the ephemerality of this metadata makes quality control burdensome and costly on the corporate end and necessitates ongoing title tracking and maintenance for the library. As a result, the quality of data in outsourced knowledge bases is often inversely proportional to the library’s tolerance of “bad data,” as well as its inability to tell the difference. This session demonstrates how an MS Access …

Acquisitions Everywhere: Modeling An Acquisitions Data Standard To Connect A Distributed Environment, Eric M. Hanson, Paul W. Lightcap, Matthew R. Miguez

Charleston Library Conference

Acquisitions functions remain operationally crucial in providing access to paid information resources, but data formats and workflows utilized within library acquisitions remain primarily within the traditional integrated library system (ILS). As libraries have evolved to use distributed systems to manage information resources, so too must acquisitions functions adapt to an environment that may include the ILS, e‐resource management systems (ERMS), institutional repositories (IR), and other digital asset management systems (DAMS).

This presentation is intended to articulate a vision for applying standards‐based practice—as already employed for resource description—to acquisitions functions in a variety of metadata schema and systems. Utilization of standards …

Bringing Gokb To Life: Data, Integrations, And Development, Kristen B. Wilson

Charleston Library Conference

The Global Open Knowledgebase (GOKb) project is developing a repository of freely available data that describes electronic journals and books as they are offered in the academic publishing supply chain. Since the first partners release in May 2014, the project has taken major steps toward realizing its goals. This article will include a general project overview and update, followed by discussion of data collection, integration, and development initiatives that are already underway among the project partners. Readers will also learn about next steps for GOKb and opportunities for broader community involvement.