Digital Commons Network^™

Duplicates In The Repository: Remediation And Reconciliation In Three Systems, Including Datacite, Sunni Wong, Frédéric Duby, Esther Jackson, Kathryn Pope

Southern Miss Institutional Repository Conference

There are many points of deposit for Columbia University's digital repository, Academic Commons. Content may be added by Columbia affiliates through a self-deposit form, by library staff through the cataloging backend (Hyacinth), and via SWORD deposit from entities such as library-hosted OJS, journal publishers, and others. As one might expect, after fifteen years of additions through these various channels, duplication happens! When faced with a corpus of nearly 40,000 records that must be reviewed, with duplicates remediated in three separate systems, how does one even start? This presentation will detail our approach to defining and scoping this problem, as well …

Reality Bytes: Strategies For Evaluating And Communicating The Virtual Realities Of Digital Repositories, Dana Reijerkerk, Kristen Nyitray

Southern Miss Institutional Repository Conference

Working with data and bits requires continuous reality checks. For institutions that have accepted the responsibility of maintaining digital assets, self-assessment is a key component of digital collection stewardship. Organizations can make use of benchmarks, data-driven reporting, and surveys to record and communicate digital capabilities. Engaging in this reflective work aids in determining if capacity exists to realistically meet the requirements for providing long-term access to digital resources. For a repository to gain the trust of its content depositors and users, the data must be reliable and retrievable. These expectations presume that data will be refreshed and migrated for as …

New, New, New: Uab’S New Repository On A New Platform With A New Librarian, Amy Reese

Southern Miss Institutional Repository Conference

The University of Alabama at Birmingham is launching a new open access repository using the Digital Commons platform. I was hired to make this happen. Starting with nothing, my first question was, so now what? I will discuss the challenges faced with having zero institutional knowledge and having a skill set grown under a very different focus. More generally, I will discuss why repositories are important, especially in an age where everyone Googles first. I would like to explore the lie of ubiquitous information, and the role libraries should be playing in promoting unique local content.

Two Roads Diverged In A Yellow Wood And I Have Taken Them Both: Tales From A New Ir Librarian, Allison Boswell

Southern Miss Institutional Repository Conference

The first road:

When Houston Cole Library started an Institutional Repository (IR) at Jacksonville State University, reading all of the journal articles and literature and watching all of the webinars on how to make an IR work was a must. One of the top recommendations was to cultivate buy-in. The standard recommended process for getting buy-in did not work for me and my faculty. Everything I tried did not work. It was a ton of work, a lot of hope, and even more disappointment. I had to come up with a new plan if the IR was going to succeed. …

Copyright Basics And Fair Use, Sandra Aya Enimil

SOAR Sessions

No abstract provided.

Ready For Launch: Building An Institutional Repository From The Ground Up, Charlie Gibbons, Reagan Grimsley

Southern Miss Institutional Repository Conference

Selecting and migrating content into an institutional repository can be a confusing, time-consuming, and costly process, especially for an mid-size academic institution with no prior experience in the field. The presentation will first focus on the factors that shaped the UAH M. Louis Salmon Library’s IR selection process, including the rationale for selecting our first real IR, Digital Commons. The second part of the presentation will focus on the process of migrating university materials from other systems, with emphasis on Omeka and CONTENTdm. This will include selecting materials for migration as well as technical details about the migration process itself.

Facilitating Crosslinking Services In An Institutional Repository, Colleen Cressman, Colin Lukens

Southern Miss Institutional Repository Conference

In March 2020, Harvard Library launched a fast-tracking deposit program into DASH, the university’s institutional repository, in order to facilitate the rapid release of Harvard’s COVID-19 research. Over the course of the fast-tracking program, papers related to COVID-19 have seen over 400,000 downloads, with one paper having registered over 21,000 readers during its first four days in DASH. As part of the program, we also began linking research outputs together with their underlying datasets by collaborating with Harvard’s Dataverse. It soon became clear that crosslinking the metadata records is a valuable service opportunity regardless of the research topic or any …

Open Access Policy Notifications: What Language Works?, Jere Odell, Gary Maixner, Lisa Calvert

Southern Miss Institutional Repository Conference

In October 2014, the IUPUI Faculty Council adopted a rights retention, opt out, open access policy. In short, the faculty retained their rights to their scholarly articles and agreed to make the accepted manuscripts available in the institutional repository (IR) or to opt out for each article that they do not make available. IUPUI’s University Library was charged with implementing the policy. The library agreed to deposit works in the IR on behalf of authors when a suitable version can be found or when authors supply one. In 2015, the library developed an open access policy website that explained the …

Importing And Normalizing Irs For Use In Primo Ve, Timothy Siegel

Southern Miss Institutional Repository Conference

Virginia Commonwealth University Libraries (VCUL) migrated to Ex Libris’ Primo VE in the Spring/Summer of 2021. This poster will highlight the methodology for importing and normalizing for display materials originating from the Digital Commons and Islandora Institutional Repository (IR) platforms. This poster is applicable for those utilizing Ex Libris’ Alma LSP and Primo VE Discovery Services.

Rise Up: The Student Research Symposium Goes Online, Anne Shelley

Southern Miss Institutional Repository Conference

In Spring 2020, higher education institutions began implementing COVID-related precautions. While course delivery was most influenced by a variety of urgent decisions, also affected were events that were originally (and traditionally) scheduled to take place in-person that semester. While many events were cancelled outright, some were rescheduled or shifted online. At my institution, stakeholders decided to transition the popular annual student research symposium to an online event hosted by the institutional repository. This presentation will provide details of a successful collaboration between the library's institutional repository manager and symposium coordinators in the Graduate School. The presentation will cover workflows, team …

Il And The Ir: Synergies Between The Acrl Framework For Information Literacy (Il) And The Institutional Repository (Ir), Amanda Makula, Michele Gibney, Kayla Siddell

Southern Miss Institutional Repository Conference

Examining the institutional repository (IR) through the lens of the ACRL Framework on Information Literacy for Higher Education provides fresh perspectives and opportunities for IR collection development priorities and outreach efforts. In this presentation, three IR managers will explore different ways in which the IR can work in tandem with information literacy (IL) efforts, including: how ingesting primary sources from the archive can spark new pedagogical opportunities; how the IR can be used to teach concepts related to scholarly communication such as peer review, copyright, author’s rights, etc.; and how the IR can showcase, disseminate, and preserve student work and …

A Multi-Criteria Analysis Approach To Repository Evaluation, Amie Freeman, Lance Dupre, Stacy Winchester

Southern Miss Institutional Repository Conference

In 2020, the University of South Carolina Libraries began evaluating repository platforms to determine whether the software in use for our institutional and digital repositories could be replaced at an equal or lower cost. Using a multi-criteria analysis (MCA) approach, a primary group of stakeholders, with input from individuals invested in the repositories, embarked on an ongoing evaluation of existing software and alternative solutions. This approach has allowed us to evaluate a substantial number of conflicting criteria to effectively assess the possibility of one or more repository migrations. In this presentation, we will discuss our use of the MCA approach, …

The Power Of Personal Outreach To Populate An Institutional Repository, Patricia Hartman

Southern Miss Institutional Repository Conference

Institutional repositories (IRs) remain a woefully underutilized resource at many universities and librarians. Although many faculty members agree that IRs are a good idea in principle, achieving actual follow-through and adoption is much more difficult. Some view depositing articles as yet another time-consuming obligation. Others, because they have access to most materials through their institutions, do not fully appreciate the value of green open access for many researchers. And perhaps for the majority, it simply isn’t on their radar. AUrora, Auburn University’s institutional repository, is a case in point. When it went live in 2013, librarians quickly reached out to …

Acting On Lessons Learned: Improved Tracking For Long-Term Scanning Projects, G.W. Swicord

Southern Miss Institutional Repository Conference

The University of Florida’s long-term Retrospective Theses and Dissertations Scanning (RTDS) project formally began in 2008 with a workflow centered on contact efforts seeking opt-in agreements from dissertation authors. 2012 saw us transition from the opt-in model to an opt-out one. By the start of 2016, we had fully processed 7,611 of what eventually became a list of 14,112 dissertations. At the start of July 2018, we had completed 11,783 items. Confident that we would finish work on all of the easily accessed and processed dissertations within a year or two, we started preparing for large-scale digitization of master’s theses. …

Using Institutional Repositories To Promote Scholarly Development And Undergraduate Research, Mary George, Kayla Siddell

Southern Miss Institutional Repository Conference

Employers have long been discouraged by the number of undergraduate students graduating without being adequately prepared to achieve their professional goals such as a career or graduate school. Hands-on experiences along with research and scholarship opportunities contribute to scholarly development and can increase an undergraduate student’s career options and will better prepare them for graduate school. Many students struggle with scholarly development, viewing their work as homework rather than scholarship and often do not view themselves as scholars. Providing preservation and access of undergraduate work in an institutional repository can help to alleviate these problem by archiving and promoting student …

A Community Repository: An Update On The British Library And Ubiquity Press Hyku Project, Chealsye Bowley

Southern Miss Institutional Repository Conference

Hyku is a highly promising open source option for both large and small institutions. Ubiquity Press and the British Library have been working together for the past year with the rest of the Hyku community to bring the platform to a level that can be embraced by a variety of institutions with differing needs. The British Library has piloted the platform as a hosted service to other memory institutions, and Ubiquity has focused on integrating Hyku with its open source journal, book and conference publishing systems. This presentation will describe the work done on this collaborative project and discuss the …

When They Won't Submit: Leveraging Faculty Relationships To Increase Ir Submissions, Susan Elkins, Ashley B. Crane

Southern Miss Institutional Repository Conference

Given the failure of the ‘build it and authors will submit’ model to increase holdings in an institutional repository (IR), many IR staff have been forced to consider other methods to obtain submissions. In this session, librarians from Sam Houston State University will expose how they leveraged librarian relationships with faculty to encourage participation, via submission of articles and other scholarly material, in the IR. Through the combination of a targeted personal approach, facilitated by subject liaison librarians, and mediated submission, by the IR librarian, the breadth and depth of the IR, ScholarlyWorks@SHSU, is incrementally increasing. Participants will have the …

Metadata And Metrics, Kayla Reed

Southern Miss Institutional Repository Conference

This session will seek to show the impact that metadata has on IR download statistics and page hits. I will use graphs to show the increase in download counts after the addition of keywords to journal articles and faculty scholarship, as well as detail an ongoing project to add metadata to article files themselves in order to promote findability.

Adventures In Migrating Massive Archival Collections From Contentdm To Digital Commons, Michelle Emanuel

Southern Miss Institutional Repository Conference

Compound objects? Messy metadata? Giant collections? No problem. As the University of Mississippi Libraries recently implemented a campus-wide institutional repository, it was also necessary to migrate over 100 digital collections from a locally hosted instance of CONTENTdm to the same platform.

Mission Not Impossible: Creative Tools For Proactively Increasing Ir Content, Jennie Vance

Southern Miss Institutional Repository Conference

A healthy repository needs new material for growth. However, reaching out to busy faculty for recently published articles can be difficult. In this presentation, we will discuss simple and open source techniques that can empower staff to proactively add new materials to the collection without relying on direct faculty communication.

A Crash Course In Ir Advocacy, Chealsye Bowley

Southern Miss Institutional Repository Conference

Your university has a new institutional repository, great! But how do you convince faculty to use the repository? This workshop presentation will teach advocacy skills and groups will work together on creating an IR campaign.

This session will be a crash course into advocacy communication focused on audience, messaging, and framing. Attendees will be presented with communication best practices and examples of advocacy initiatives both within and outside libraries. Then attendees will design an advocacy campaign for their institutional repository in small groups. Most plans will only be outlined during the session and will need to be fully drafted after …

Digital Preservation For Irs, Elizabeth La Beaud

Southern Miss Institutional Repository Conference

This workshop will be a deep dive into digital preservation. Whether you are wondering where to start or want to discuss the nitty-gritty, this workshop will cover it. Structured using the six modules of digital preservation as developed by the Library of Congress' Digital Preservation Outreach and Education program, this workshop will walk through how to:

* Identify . . . the types of digital content you have.
* Select . . . what portion of your digital content will be preserved.
* Store . . . your selected content for the long term.
* Protect . . . your …

Choosing The Right Platform For Ul Lafayette, Zack Stein, Scott Jordan

Southern Miss Institutional Repository Conference

As institutional repositories have become a vital space for collecting, promoting, and preserving scholarship, the University of Louisiana at Lafayette felt it was time to adopt its first platform. With the creation of Digitization Archivist position, Edith Garland Dupré Library began its search for the most accommodating platform based on the University's needs and resources. The Library decided on a unique solution, a hosted service based on an open-source platform. This presentation will chronicle the path the Library took to reach its decision on the chosen platform, show what the Special Collections department has been able to do with its …

"Showcasing More" And "Increasing Impact": The Virtuous Cycle Of Ir Success, Shandon Quinn, Jenelys Cox, Kayla Siddell

Southern Miss Institutional Repository Conference

Every institution wants an IR that showcases the full breadth of its works and drives significant impact for the academic interests on campus. In fact, this creates a "virtuous cycle": more content leads to more readers and recognition, more collaborations, more students, and more funding, which in turn leads to more content. But how do you reach that level of success? And how do you sustain it? This talk answers these questions through two particular lenses on the IR: content population (“Showcasing More”) and impact realization (“Increasing Impact”). Digital Commons customer case studies and recent and upcoming product developments will …

A Native Ipad App For Dspace 7, Keith Gilbertson

Southern Miss Institutional Repository Conference

The developers of the upcoming version of DSpace 7, in the process of creating an updated and unified DSpace interface, have also updated the REST API for completeness. This redesigned API opens many opportunities for future institutional repository integrations. One such integration is a native iPad (and also iPhone) app that will allow repository browsers and administrators to interact with DSpace 7. In this non-technical lightning talk, I will demonstrate the app, and explain the differences in interacting with DSpace from a native mobile app versus a website that has been designed to adapt to the screen size of mobile …

Getting On The Same Page: The Importance Of Ir Documentation, Jennifer Pate, Darlene Townsend, James Mitchell

Southern Miss Institutional Repository Conference

In this panel presentation, the speakers will discuss the importance of documenting workflow and processes when establishing and expanding an IR. The three panelists; one an IR Manager, one a Cataloger, and one a Systems Librarian, will each explore how lack of turnover documentation impacted their work on the IR and each librarian will highlight how they are working to implement a comprehensive and collaborative living document. This documentation will include important IR information including items such as controlled vocabulary choices, metadata harvesting, policies, and more. The panel will open the floor to questions and comments so others will have …

Both Sides Now: Interrogating The Value Of Institutional Repositories, Isaac Gilman

Southern Miss Institutional Repository Conference

Free, public access to knowledge. Increased visibility and impact of student and faculty work. The value of institutional repositories is clear to their advocates, but is it compelling to those who lead academic libraries? Or to college and university administrators? Library leaders, even those who believe in repositories’ value, must weigh the service against competing priorities for the library and the broader institution. Drawing on time spent on both sides, first as a scholarly communication librarian and now a library dean, I will propose a framing of repositories’ value that is responsive to challenges facing higher education and that addresses …

Digital Preservation For Irs, Elizabeth La Beaud

Southern Miss Institutional Repository Conference

So you have built your IR and people are contributing data. Congrats! Now you are tasked with preserving this data long-term and don't know where to start. This session will outline how to get started with digital preservation and special considerations for IR materials in the long-term. From identifying and selecting materials for preservation to storage concerns, and considerations for long-term management, this session will discuss digital preservation basics and how to enhance the sustainability of your IR materials.

A University And A Scholarly Society Walk Into A Bar... Leveraging Open-Source Technologies Together To Help Researchers Tell A More Textured Story About Their Work, Anne Donlon

Southern Miss Institutional Repository Conference

Anne Donlon, project manager for Humanities Commons and other digital initiatives at the Modern Language Association, will discuss the society’s collaboration with Columbia University Libraries on CORE, or the Commons Open Repository Exchange, a Fedora plugin for WordPress/BuddyPress that enables an open-access repository to work in a socially-networked scholarly ecosystem.

Like other open-access repositories, CORE facilitates the distribution, discussion, and citation of the many products of research, including articles, monographs, conference presentations, data sets, and open educational resources. What makes CORE stand out, however, is its social facet, the fact that it is not an independent entity but an integral …

An Introduction To The How And Why Of Api, Jj Johnson

Southern Miss Institutional Repository Conference

The focus of this session is to provide and introduction to the code behind application programming interfaces (APIs). Have you ever listened to a presentation and thought, “That is a great idea!” but feel a little lost when the word API is tossed into the mix? I want to remove some of the mystery and encourage you to try out a little coding. We will start by looking at the languages and data formats that are frequently used as well as what tools can be used, then we will move on to a couple of code examples that are relevant …