Digital Commons Network^™

The Mindset Of Recordkeeping: The Intersection Of Records Management And Organizational Psychology, Hannah N. Pryor

Faculty Scholarship

Purpose: This literature review aims to synthesize records and information management (RIM) with the professional literature of industrial/organizational (I/O) psychology to explain undesirable recordkeeping behaviors that may manifest in employees who interact with business records. Design/methodology/approach: The author’s views are based on a literature review of both records management and organizational psychology trends and draw on case studies that identify undesirable recordkeeping behavior. Findings: There is considerable overlap between the problems encountered by RIM professionals and the answers offered by I/O psychology. I/O psychology offers us the tools to better understand recordkeeping behaviors. Originality/value: The author proposes using I/O psychology …

Right To Information Act And Records Management Practices In Some Selected Metropolitan Assemblies In Ghana, Ernest Effah Mr., Akwasi Duffour Frimpong Mr.

Library Philosophy and Practice (e-journal)

ABSTRACT

Every organization requires records. Transparency, accountability, and efficient service delivery are all enhanced by effective records management. The capacity to exercise one's right to access records is contingent on effective records management and its availability in government ministries and public bodies. The study investigated the records management and the right to information in some selected metropolitan assemblies in Ghana. These selected metropolitan assemblies include the Accra Metropolitan Assembly, Tamale Metropolitan Assembly, and Kumasi Metropolitan Assembly. A survey research design was used to carry out the study. A total of 80 participants were used for the study. Questionnaires were used …

Influence Of Records Management Practices, Work Environment And Administrative Effectiveness In Lagos State Judiciary, Nigeria, Otobo Elvis Efe

Library Philosophy and Practice (e-journal)

This study examines the influence of records management practices, work environment and administrative effectiveness in Lagos State Judiciary, Nigeria. The study adopted a survey research design. The population of the study consisted of 328 administrative staff of Lagos State Judiciary, Nigeria. Total enumeration was used. Cronbach’s Alpha reliability coefficients for the constructs ranged from 0.93 to 0.94. A response rate of 100% was achieved. Data were analyzed using descriptive and inferential (multiple and linear regression) statistics. Findings showed that records management practices and work environment jointly influenced administrative effectiveness (Adj. R² = 0.333, F(2, 326)= 39.520, p …

Records Management Practices To Improve Efficiency And Service Delivery At Qalakabusha And Westville Correctional Facilities, Lungelo S. Mbatha, Lungile Luthuli

Library Philosophy and Practice (e-journal)

The management of records is an important function in correctional facilities as it improves accountability, safety, security and accessibility of records pertaining to offenders and the various programmes provided. The inadequate management of records however is a wide spread issue in most South African correctional facilities, as evidenced by maladministration and the loss of important offender records. This study was conducted to ascertain the records management practices of two correctional facilities in South Africa in the province of KwaZulu-Natal. The research was conducted at Qalakabusha and Westville correctional facilities with the purpose of finding out the types of records kept, …

Archives In An Academic Library: The Case Of A Private University In The Philippines, Sheryll D. Barut, David A. Cabonero

Library Philosophy and Practice (e-journal)

Records in the university archives are important sources of information for researchers and other stakeholders because these are created to preserve and conserve the institutional memory and the local cultural heritage. The study used the qualitative method of research to determine the status of the University Archives of Saint Mary’s University (Philippines) in terms of: 1) scope, interpretation, and objectives; 2) functions of the University Archives; 3) structure and staffing pattern; 4) management of archival records; 5) transparency of transactions and access to information; (6) standards, inspection, reporting, and audit; 7) administration of University Archives; 8) miscellaneous provisions; 9) permanent …

The Archival Knowledge And Practices Of Academic Librarians In A Private University, Sheryll D. Barut, David A. Cabonero

Library Philosophy and Practice (e-journal)

Archivists are managing a large amount of information every day. Hence, the basic foundation of archival philosophy is understanding the nature of archives and manuscripts and that an archivist or a librarian should manage the collections to properly preserve corporate memory. This study used the descriptive methods of research using survey questionnaire to: 1) determine the extent of knowledge and practices of academic librarians on the ten domains based on RA 9470 namely: a) scope, interpretation, and objectives; b) functions of the University Archives; c) structure and staffing pattern; d) management of archival records; e) transparency of transactions and access …

Records Disposal Governance At Lower Levels Of Governments In Uganda: The Case Of Arua District Local Government, Francis Ssekitto

Library Philosophy and Practice (e-journal)

The study aimed at examining the methods used in disposing off records and finding out the challenges hindering proper disposal of records and suggest recommendations to improve records disposal in Arua District Local Government.

The study adopted a non-experimental, qualitative, explanatory-descriptive approach that was contextual. Data was collected by means of interviewing and observation.

It was noted whereas, it is true that there are national laws regarding records management, these seem to guide the process of disposal in passing, are too old to deal with current realities or are not suited to the needs of the lower levels of local …

Evaluation Of Records Management Practices At The Ministry Of Health, Abia State, Nigeria, Prof. Gabriel O. Alegbeleye, Uzoma C. Chilaka

Library Philosophy and Practice (e-journal)

Records in any organization is very vital and an important asset. This article evaluates records management practices at the Abia State Ministry of Health. This study reports on part of a doctoral research project by Chilaka (2018) that sought to look at the influence of records management practices and organizational culture on good governance in Abia State Civil Service, Nigeria. The aim of the study was to evaluate records management practices at the Ministry of Health and suggest ways in which these practices can be improved upon. The objectives of this study were: to establish the existing records management practices …

A Change Would Do You Good: Transforming Archives With Cross-Sector Perspectives, Kayla Harris

Marian Library Faculty Presentations

The various “sectors” of archives and related professions, whether functional or institutional, increasingly diverge from each other in priorities, strategies, and constituencies. For the archivist or records manager changing positions across sectors, however, an opportunity exists to bring skills and insights learned in previous field(s) to transform the work being done in these new places. Cross-sector experiences also give archivists and records managers an opportunity to reflect on how their transitions have transformed their outlook on the profession as a whole, and their role within it. In this lightning round session, eight archivists will share how prior experience in a …

Give Us Your Stuff! Streamlining University Records Transfers, Carly Dearborn, Neal Harmeyer

Libraries Faculty and Staff Presentations

Purdue University Archives and Special Collections seeks out content created by university-affiliated departments, groups, and personnel. The collection development policy of Archives and Special Collections specifically states that documents important to capture university history, administration, or culture will be collected. This presentation outlines the steps and initiatives undertaken by Purdue Archives and Special Collections to implement a rigorous, standardized digital records transfer process.

Proposal For A Digital Archives Program At The Dr. Joann Rayfield Archives, Eric Willey, April Karlene Anderson, Ross Griffiths, Dallas Long

Faculty and Staff Publications – Milner Library

A report submitted in April 2016 discussing the creation of an infrastructure for the collection and preservation of digital files by the archives of Illinois State University. Includes three possible strategies based on monetary cost and staff time, with hardware and software recommendations appropriate to each.

Technical Bulletins: Online Data Backup (2012), Justin O'Hara

MTAS Publications: Technical Bulletins

This publication describes how city data may be lost or compromised and practical ways to protect data with a backup.

Technical Bulletins: Developing Your City's Archival Policy For Electronically Stored Information (2012), Josh Jones, Justin O'Hara

MTAS Publications: Technical Bulletins

This publication is intended to provide guidance, especially to smaller cities, in the creation and implementation of a practical and cost-effective archiving policy for Electronically Stored Information (ESI).

Fair Credit Reporting Act (2012), Richard Stokes

MTAS Publications: Full Publications

The FCRA requires employers who use outside agencies to perform credit or other background checks (including criminal, reference, or driving record checks) to comply with comprehensive notice, consent, and disclosure obligations both prior to doing the checks and after the results are reported.

Open Records: A Guide For Municipal Officials (2011), Josh Jones

MTAS Publications: Full Publications

This guide summarizes Tennessee’s open records laws as of the end of the 2010 legislative session and includes practical applications for municipal officials and employees.

Technical Bulletins: Fair Credit Reporting Act (2011), Richard Stokes

MTAS Publications: Technical Bulletins

The provisions of FCRA, CRECA and FACTA directly affect those cities that use outside agencies to secure information about applicants and employees.

Open Records: A Guide For Municipal Officials (2010), Josh Jones

MTAS Publications: Full Publications

This guide summarizes Tennessee’s open records laws as of the end of the 2009 legislative session and includes practical applications for municipal officials and employees.

Hot Topic: Management Of Personnel Records (2009), Don Darden

MTAS Publications: Hot Topics

MTAS recommends that every city in Tennessee maintain its personnel records in a central location and that such records be under the custodianship of a trained employee or employees, depending on the size of the city.

The Next Page, Library And Information Technology

The Next Page

The Next Page is a semi-annual newsletter published by Bucknell University's Library and Information Technology department. The publication serves the community by providing software, project, and service updates. Regular features include a letter from the CIO, new staff updates, and student or alumni profiles. This issue includes the following articles: "From the CIO," "Teaching with Technology: Video as a Textbook," "Seeing is Believing: Library Stacks Used as Art," "Empowering Users with Password Station," "New Library and IT Staff," "Form and Function: Enhancements at the Library," and "Alumni Profile."

A New-Old Role For Libraries., Carol Tenopir

School of Information Sciences -- Faculty Publications and Other Works

Tenopir discusses the the Nov 2008 annual Charleston Conference: Issues in Book and Serial Acquisition--"The Best of Times, the Worst of Times." The discussions at Charleston focused on preserving born-digital materials, not just digitizing old analog or print items.

Records Management For Municipal Government: A Reference Guide For City Officials And Municipal Public Records Custodians (2009), Dennis Huffer

MTAS Publications: Full Publications

A basic summary of laws, regulations and practices regarding records management by city governmental offices.

Open Records: A Guide For Municipal Officials (2008), Josh Jones

MTAS Publications: Full Publications

This guide summarizes Tennessee’s open records laws as of October 2008 and includes practical applications for municipal officials and employees.

Hot Topic: Confidentiality Of Municipal Employees' Personal Information, Josh Jones

MTAS Publications: Hot Topics

The scope of the confidentiality of municipal employee personal information is expanded to include home telephone numbers, personal cell phone numbers and residential street addresses.

Records Management For Municipal Government: A Reference Guide For City Officials And Municipal Public Records Custodians (2007), Dennis Huffer

MTAS Publications: Full Publications

A basic summary of laws, regulations and practices regarding records management by city governmental offices.

Hot Topic: Management Of Personnel Records (2007), Don Darden

MTAS Publications: Hot Topics

MTAS recommends that every city in Tennessee maintain its personnel records in a central location and that such records be under the custodianship of a trained employee or employees, depending on the size of the city.

Open Records: A Guide For Municipal Officials (2007), Josh Jones

MTAS Publications: Full Publications

This guide summarizes Tennessee’s open records laws as of July 2007 and includes practical applications for municipal officials and employees.

Technical Bulletins: Developing Your City's Archival Policy For Electronically Stored Information, Josh Jones, Justin O'Hara

MTAS Publications: Technical Bulletins

This publication is intended to provide guidance, especially to smaller cities, in the creation and implementation of a practical and cost-effective archiving policy for electronically stored information (ESI).

Hot Topic: New Amendments To The Federal Rules Of Civil Procedure And Their Effects Upon Records Retention, Josh Jones

MTAS Publications: Hot Topics

The underlying importance of these amendments is that electronic communications must be added to every city’s current retention schedule.

Hot Topic: Ftc Issues Final Rules Clarifying Fair Credit Reporting Act Requirements (2006), Richard Stokes

MTAS Publications: Hot Topics

The provisions of FCRA, CRECA and FACTA directly affect those cities that use outside agencies to secure information about applicants and employees.

Records Management For Municipal Governments: A Reference Guide For City Officials And Municipal Public Records Custodians, Dennis Huffer

MTAS Publications: Full Publications

A basic summary of laws, regulations and practices regarding records management by city governmental offices.